RES 16-009RESOLUTION NO. 16-009
A RESOLUTION establishing thresholds for the delegation of
contracting and agreement authority to the Mayor or designee and
directing the Finance Director to establish and administer the
necessary policies and procedures for contracting, agreements, and
purchasing to ensure compliance with state law, municipal code,
and any applicable resolutions.
WHEREAS, the legislature has vested the authority to contract and procure with the
Council, pursuant to RCW 35A.ll.Ol0; and
WHEREAS, the Council exercises general control over the City's contracting and
agreement activities through its adoption of the annual budget and through the accounts payable
process; and
WHEREAS, the Council recognizes that the scope of contracting and agreement activities
at the City is such that a reasonable delegation of contracting and agreement authority to the
Mayor or designee is in the best interest of the City by facilitating administrative efficiency; and
WHEREAS, the Finance Director should be directed to establish the necessary
administrative policies and procedures to ensure that City contracting, agreements, and
procurement activities are in compliance with state law, municipal code, and any applicable
resolutions;
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
CAMAS AS FOLLOWS:
I
The Council hereby establishes the thresholds for the delegation of contract and
agreement approval authority to the Mayor or designee as shown in Exhibit A.
II
The Finance Director is directed to establish the necessary administrative policies and
procedures to ensure that City contracting, agreements, and procurement activities are in
compliance with state law, municipal code, and any applicable resolutions.
ADOPTED BY THE COUNCIL OF THE CITY OF C
THE MAYOR this 16th day ofMay, 2016.
APPROVED as to form:
City Attorney
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Clerk
EXHIBIT A
CONTRACT AND AGREEMENT THRESHOLDS
The expenditure of public funds for the purchase of and contracting for goods, services,
supplies, and materials and all other contracts and agreements shall comply with all applicable
state law requirements set forth in the Revised Code of Washington (RCW) and the Washington
Administrative Code (WAC), in addition to any applicable federal laws and regulations.
The City Council authorizes the Mayor, or designee, to enter into and execute on behalf of the
City the following contracts and/or agreements without individual approval of each contract
and/or agreement by the City Council, so long as the contract and/or agreement is consistent
with the approved budget for the City, and the City's liability under the contract and/or
agreement does not exceed available fund balances.
A. Professional Service Contracts and Agreements-including, but not limited to
contracts and agreements for architectural, engineering, legal, and consulting services
involving a cost or fee of less than $50,000.
B. Maintenance/Service Contracts-for nonprofessional services involving a cost or fee
of less than $50,000.
C. Lease Agreements-for materials, supplies, and equipment where the expenditures
or fee do not exceed $50,000 per year.
D. Public Works Projects-Small Works Roster Projects with a single trade involving
expenditures of less than $100,000 and Small Works Roster Projects with multiple
trades involving expenditures of less than $150,000.
E. Public Works Projects-Capital and Major Maintenance Projects in excess of the
limits set forth in subsection D herein shall proceed to Council for approval. The Mayor
or his designee shall have the authority to execute the Change Orders up to 10% ofthe
contract total, provided that the Change Orders are within the limits of the original
contract and consistent with the scope and intent of the authorized project.
The breaking down of any purchase contract or agreement into units or phases for the purpose
of avoiding the maximum dollar threshold is prohibited.
The Mayor, in the Mayor's discretion, may present any contract or agreement to the City
Council for prior approval, even ifthe contract or agreement is allowed to be approved without
prior City Council approval.