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RES 1108
RESOLUTIONNO.ARESOLUTIONcreatingthepositionofAccountingAssistant,adoptingajobdescriptionfortheposition,andestablishingasalaryscaleforthepositionundertheCPEAsalaryscale.THECOUNCILOFTHECITYOFCAMASDORESOLVEASFOLLOWS:IThereisherebyestablishedanewpositionentitledAccountingAssistant.SuchpositionshallbeunderthesupervisionoftheFinanceDirector,andshallberesponsibleforthedutiesasoutlinedinthejobdescriptionattachedasExhibit"A",asmayberevisedfromtimetotime.IIThesalaryrangeforthepositionofAccountingAssistantshallbeasfollows:67451234,2204,3743,9784,0973,7493,8633,640ADOPTEDataregularsessionoftheCounciloftheCityofCamas,thisJuly,2007.SIGNED:MayorATTEST:\ClerkAPPROVEDastoform:/:/y\CityAttorney CITYOFCAMASUnionStatus:RepresentedJune2007ACCOUNTINGASSISTANTClassspecificationsareintendedtopresentadescriptivelistoftherangeofdutiesperformedbyemployeesintheclass.Specificationsarenotintendedtoreflectalldutiesperformedwithinthejob.JOBOBJECTIVESUndersupervisionoftheAccountingManager,toperformavarietyoftechnicalandclericalaccountingdutiesassociatedwithfinancialrecordkeeping,accountspayable,accountsreceivable,Cityservicesbillingorthepreparationofpayroll;topost,assemble,tabulate,balanceandsummarizefinancialdata;toprepareroutineandvariousfinancialspreadsheetsandreports.ESSENTIALFUNCTIONSTATEMENTSThefollowingtasksaretypicalforpositionsinthisclassification.Anysinglepositionmaynotperformallofthesetasksand/ormayperformsimilarrelatedtasksnotlistedhere:1.Performavarietyoftechnicalandclericalaccountingdutiesassociatedwithfinancialrecordkeeping,accountspayable,accountsreceivable,Cityservicesbillingorthepreparationofpayroll.2.Maintainfinancialrecordsforassignedaccounts;setupnewaccountsaccordingtoestablishedprocedures;maintainconfidentialityofinformationandrecords.3.Post,assemble,tabulate,compareandverifyfinancialandstatisticaldata;preparedocumentationforcomputerinput;maintainandassureaccuracyofassignedaccounts;balanceaccountsandadjustasappropriate.4.Processandbillcommercial,industrialandresidentialaccountsforallutilityservices;generateandmaildelinquentnoticesasnecessary;compileserviceturnofflistsfordelinquentaccountsaccordingtoestablishedguidelines.5.Performavarietyoftechnicalaccountingandfinancialreportingfunctions;maintainaccuratefinancialrecords;assistinpreparationoftheCity’sComprehensiveAnnualFinancialReport.6.PrepareproprietaryfinancialstatementsandschedulesincompliancewithGenerallyAcceptedAccountingPrinciples.7.Maintainfixedassetrecords,depreciationandaccountingincludingtheperiodicphysicalinventoryoffixedassets.8.Assistwithgrantaccountingandcoordinatewithcitydepartmentsandgrantoragencies.9.Reviewexpenditurevoucherssubmittedbyallcitydepartmentsforaccuracy;reviewadherencetoestablishedguidelines.10.Coordinatewithemployees,vendorsandotherdepartmentsconcerningassignedfunction;answerquestionsandprovideinformationandassistance.11.Maintainavarietyofdatabases;inputinformationandverifyforaccuracy;runreportsasneeded.12.ProcesstheCity’spayroll;processwageorsalaiyincreases,changeofbenefitsanddeductions;preparerequiredreports,checksanddirectdepositstubs.EXHIBIT3OFPAGE 13.Reconcilemedical,dental,visionandlifeinsurancebillings;remitpayments;processremittancestoappropriateagenciesincludingpayrolltaxes,deferredcompensation,wagegarnishments,statepensionplansandotherwithholdings.14.Monitorvacation,sickleave,bankedtimeandholidaybalances;adjustasnecessary.15.Maintainrecordsrelatedtothecost,purchase,maintenance,repair,income,depreciation,rentalandusageofCityequipment;notifyinsuranceagencyofnewordisposedequipment.16.Maintainadepreciationscheduleforsanitaryandrecyclecontainers;prepareappropriatejournalentries.17.Compute,prepare,balanceandmaintainavarietyofmonthly,quarterlyandannualroutineandspecialfinancialandstatisticalreports.18.Provideassistanceinpreparingthefinalbudgetdocument.19.Perceiveswhennon-routineactivitiesarerequiredandofferstohelpwithoutneedingtobeasked.Makeseffortstomodifyworkloadtoassistwithemergencysituations,assignmentsorprojectswheneverpossible.AUXILIARYFUNCTIONSTATEMENTS1.Performavarietyofgeneralclericalandofficedutiesinsupportoftheassignedarea;answerphones,operateofficeequipment,;providebackupsupportintheabsenceofotherclericalstaffasneeded.2.Providecustomerserviceoverthephoneandinperson;respondtorequestsandinquiriesregardingbillsorassignedaccounts.3.Collectandpostmoniesreceivedforutilitybills,invoicesandvariousotherfees;maintainandbalancecashdrawer.4.Followallsafetyrulesandproceduresestablishedforworkarea.5.Performrelateddutiesandresponsibilitiesasrequired.QUALIFICATIONSKnowledgeof:Principles,proceduresandmethodsofclericalaccountingincludingpayrollprocessing,accountspayableandaccountsreceivable.Principlesandpracticesofgovernmentalaccountingincludinggeneralledger,debit,creditandjournalentryprocedures.GenerallyAcceptedAccountingPrinciplesMethodsandtechniquesofgrantaccounting.Advancedmathematicalprinciples.Principlesandpracticesoffinancialrecordkeepingandreporting.Applicablereportingrequirementsrelatedtopayrollpreparationandadministration.OperationalcharacteristicsoftheState’sautomatedaccountingsystem(BARS).Modemofficeprocedures,methodsandcomputerequipment.AEXHIBIT3OFPAGE **Abilityto:Performclericalaccountingdutiessupportingtheprocessingofpayroll,accountspayable,accountsreceivableandCityservicesbilling.ProcesstheCity’spayrollandmaintainconfidentialrecordsandreports.Performmathematicalcalculationswithspeedandaccuracy.Reviewandinterpretfinancialtransactions,formulasandcompletedetailedaccountingtransactions.Monitorandmaintainaccountbalancesandfinancialrecords.Ensuregrantaccountingcompliancewithapplicableguidelines.Prepareavarietyofroutineandtechnicalfinancialandaccountingreports.Operateavarietyofofficeequipmentincludingacomputer,wordprocessingandexcelapplications.EducationandExperienceGuidelinesAnycombinationofeducationandexperiencethatwouldlikelyprovidetherequiredknowledgeandabilitiesisqualifying.Atypicalwaytoobtaintheknowledgeandabilitieswouldbe:Education:Equivalenttothecompletionoftwoyearsofcollegelevelcourseworkinfinance,businessadministration,accountingorarelatedfield.Experience:TwoyearsofincreasinglyresponsibleclericalandtechnicalaccountingexperiencerelativetoassignedareaPHYSICALDEMANDSANDWORKINGCONDITIONSThephysicaldemandshereinarerepresentativeofthosethatmustbemetbyanemployeetosuccessfullyperformtheessentialfunctionsofthisjob.Reasonableaccommodationsmaybemadetoenableindividualswithdisabilitiestoperformtheseessentialjobfunctions.Environment:Officeenvironment;exposuretocomputerscreens.Mobility:Sittingforprolongedperiodsoftime;extensiveuseofcomputerkeyboard.Vision:Visualacuitytoreadnumericalfigures.OtherFactors:Incumbentsmayberequiredtoworkextendedhoursincludingeveningsandweekends.IncumbentsmayberequiredtotraveloutsideCityboundariestoattendmeetings.AEXHIBIT3r 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