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ORD 2356ORDINANCE NO. d..3,51.p AN ORDINANCE adopting the budget for the City of Camas, Washington, for the fiscal year ending December 31, 2004 WHEREAS, the Mayor of the City of Camas, Washington completed and placed on file with the City Clerk a proposed budget and estimate of the amount of the monies required to meet the public expenses, bond retirement and interest, reserve funds and expenses of government of said City for the fiscal year ending December 31, 2004, and a notice was published that the Council of said City would meet on the 1st day of December, 2003 at the hour of 5:00 p.m. and the 8th day of December, 2003 at the hour of 7:00 p.m., at the Council Chambers in the City Hall of said City for the purpose of making and adopting a budget for said fiscal year and giving taxpayers within the limits of said City an opportunity to be heard upon said budget; and WHEREAS, the said City Council did meet at said times and place and did then consider the matter of said proposed budget; and WHEREAS, the said proposed budget does not exceed the lawful limit of taxation allowed by law to be levied on the property within the City of Camas for the purposes set forth in said budget, and the estimated expenditures set forth in said budget being all necessary to carry on the government of said City for said year and being sufficient to meet the various needs of said City during said period. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CAMAS DO ORDAIN AS FOLLOWS: SECTION I The required appropriation and expenditures for the various funds and departments and needs for the operation of government of the City of Camas, for the fiscal year ending December 31, 2004, as set forth in said budget and which is hereby adopted, are fixed in the following amounts, to wit, FUND General DEPARTMENT Legislative Judicial Executive Financial & Record Services Legal Personnel Central Services $ Other General Government Services Law Enforcement Fire Control Detention and/ or Correction Protective Inspections Emergency Services Information Systems Engineering Animal Control AMOUNT 85,700 183,000 194,527 500,899 76,900 100,550 146,865 132,862 2,669,408 2,453,818 390,196 415,637 11,600 269,564 1,039,112 71,063 FUND DEPARTMENT General Information and Outreach Planning and Community Development Community Education and Seniors Downtown Visioning Coalition Library Parks and Recreation Interfund Transfer to Street Dept. Total General Fund City Street SE 1st Street/Lake Road Construction Emergency Rescue Storm Water Drainage Unlimited Tax General Obligation Bond Redemption Limited Tax General Obligation Bond Redemption Growth Management Act Capital Project Klickitat Park Construction City Sanitary Water-Sewer Water-Sewer Capital Reserve Equipment Rental Firemen's Pension TOTAL ALL FUNDS SECTION II AMOUNT 20,700 497,575 16,575 75,336 939,845 1,173,240 1,187,068 12,652,040 4,582,782 9,000,000 1,812,662 132,523 786,275 "625,165 3,325,782 500,000 1,252,806 8,378,710 1,337,000 1,155,729 16,000 $45,557.474 That certain document entitled "Proposed Budget" for the year beginning January 1, 2004, two (2) copies of which are on file in the office of the Clerk, be and the same is hereby adopted as the budget for the City of Camas for the fiscal year ending December 31,2004. SECTION III This ordinance shall be in force and take effect five (5) days after its publication according to law. -Jz- PASSED by the Council and APPROVED by the Mayor this Z day of December 2003. [ [ r f I t 1 I I t : I a as, as I gtOD [ r r ! [ 1 t .. • CITY OF CAMAS, WASHINGTON TABLE OF CONTENTS 2004 Budget Message Budget Calendar City Organization Chart . Employees (Full Time Equivalents) ~ 2004 Budget Summary Combined Summary of Revenues, Appropriations • and Other Financing Sources and Uses by Fund Summary of Estimated Appro p riations by Fund Schedule of Operating Transfers/General Fund -Fund Balance General Fund Summary Revenue Detail Administration Organization Chart Legislative Judicial Executive Legal Personnel • Planning and Community Development Parks and Recreation Organization Chart Parks and Recreation Information and Outreach Community Education Downtown Vision Coalition Growth Management Klickitat Park Construction Financial and Records Services Organization Chart Financial and Record Services Information Systems Other: General Governmental Services LID Guaranty Fund Unlimited Tax General Obligation Bonds Limited Tax General Obligation Bonds Firemen's Pension , , i 1 2 3 4 5 7 8 9 11 14 15 17 18 20 21 23 25 26 30 31 32 34 • 37 38 39 42 45 46 47 48 50 .' .. Police Fire Organization Char( Law Enforcement Detention and Correction Animal Control Organization Chart • Fire Control Emergency Services Emergency Rescue TABLE OF CONTENTS Fire Equipment Cumulative Reserve library Organization Chart Library Library Construction I Public Works Organization Chart Engineering Protective Inspection Central Services City Street SE 1 st Street/Lake Road Construction Storm Water Drainage City Sanitary Water Sewer Water Sewer Capital Reserve Equipment Rental ~ 51 52 57 58 59 60 65 66 71 72 73 \ 77 78 79 81 84 85 89 90 92 94 99 100 2004 Budget Message from Mayor Dean Dossett to Council and Citizens The 2004 budget for the City of Camas maintains the current level of service to the citizens of the community, and provides for important investments in the community's future. The proposed budget meets several goals. Those goals include: 1) Maintain the existing 2003 level of service and programs. 2) Levy a general fund tax which meets the limits established consistent with the Implicit Price Deflator (IPD). 3) Preserve a substantial level of general fund reserves. 4) Invest in Cjty infrastructure in accordance with the Capital Facilities Plan (CFP). 5) Obtain prudent balance with initiative impacts and potential effects of an economic contraction in mind. In the proposed budget, we take a very cautious approach to funding ongoing expenses. Staffing levels are flat. No new program initiatives are funded. The general fund and related street fund bear the brunt of the austerity. This budget is again this year constructed in a context -described by the Association of Washington Cities as "The Growing Municipal Fiscal Crisis". The effects of the property tax initiative compound. In an A WC pUblication, the situation is described in these terms: The context is similar again this year. "Recent initiatives, the economic downturn, regional disparities in economic growth and commercial tax bases, and increased costs in such items as health care costs, first-responder new homeland security responsibilities, and escalating costs of basic and mandated services have all contributed to a funding crisis for local governments. " The baseline for the 2004 budget is the 2003 budget, after approximately a half-million dollar reduction which was spelled out in the February '03 council action. The proposed '04 budget includes no new general fund positions (and only one new position city-wide, an operator at the wastewater treatment pl~nt supported by utility revenues). The city should enter '04 with approximately $2 million in general fund reserve. However, in the absence of action, this is predicted to decline as the year goes by. The proposed budget fotes.ees a general fund spending increase in the range of two and a half percent, which is lower than the historic tracb Most of the elements of the Capital Facilities Plan (CFP) are in the budget. The significant omission is a street pavement overlay appropriation. The proposed budget takes a very cautious approach to funding current operatjons. The Implicit Price Deflator (IPD)refers to the United States Department of Commerce, Bureau of Economic Analysis, implicit price deflator for personal consumption expenditures. This index, in accordance with Referendum 47, limits property tax increases for cities over ten thousand in i population. :rhe index number to be used for the 2004 tax levy is 1 %. This budget package has been constructed to meet a 1.0% levy cap of Initiative 747. A significant aspect of balancing this budget relies upon tax contributions from new growth. This is from new construction value and building fees. As the City approaches "build out", or as economic and interest rate conditions change, these revenues may be expected to flatten or decline. , The general fund reserves were assisted by the reclassification of a portion of the purchase costs of the Moose Lodge property. This represented a $419,849 transfer to the general fund, and was implemented in 1b-e fall of2t03. We currently estimate that approximately $400,000 of reserves will be needed to balance the 2004 general fund. For long term, structural balance of the general and street funds, new revenues in the range of $400,000 are needed. Alternatively, this amount of spending reductions could close the structural gap. This range of structural difference assumes remarkable restraint on spending, static staffing levels, modest. inflation and labor settlements, and no new programs with a net cost to the general fund. These are important requirements of balance, and may prove difficult to accept. The capital facilities element ofthe 2004 budget was developed using the updated 2003 Capital Facilities Plan (CFP). Many capital items identified in the CFP are included in the budget. The Street pavement overlay element is missing, because the money isn't available. In '04 this will be offset by the extensive street reconstruction proj ect funded by Public Works Trust Fund (PWTF) half-percent loan funds. However, the overlay:,program. is essential to good streets anq should be re-instituted as soon as feasible, optimally in 2005. Generally, items dependent OIl,grant funding for which the grants are not yet assured are excluded from the budget. As grant or other outside funding becomes assured, and/or necessary agreements with co-operating agencies are prepared, project budget appropriations will come forward. Refer to the following sectian for highlights of the capital program. CAPITAL INVESTMENT .. In 2003, several major investments were made. The new and remodeled Camas Public Library was completed and officially opened in May, 2003. The SR 500 and Everett Street project awaits a signal light for its completion:' The 192nd project added standard urban arterial street on the west-side. Engineering and right of way acquisition progressed on the SE 1 st/Lake Road Street, proj ect, and all the money for this project assembled. , ii f [ f 1 f I r 1 ) The following chart depicts historic levels of capital investment. , 25,000,000 20 ,000 ,000 15,000,000 10,000 ,000 5 ,000,000 Capital Improvements 1997 -2004 Actual and Budgeted o ~------~----~------~------~------~----~------~----~~ 1997 1998 1999 2000 2001 2002 2003 2004 Budgeted Budgeted . Upwards of $17 million in the 2004 budget reflects capital investments. 2004 is another in a series of years of major capital investment in community facilities . Some of the highli ~ts of the 2004-year include the following: • Water System Improvements: Improvements in the Water System continue again next year. Replacement of Well #3 and addition of a well field treatment facility. Funds for well field expansion/acquisition are also in the water/sewer budget. Work on needed waterline replacement is also financed . . Street Projects: The SE l stfLake Road project is the major street project. Construction of this projeet--from the intersection with 192 nd to the intersection with Leadbetter--is expected and budgeted in '04. . This major investment will improve safety, allow for good traffic circulation, and strengthen • the, "infrastructure backbone" of Camas ' industrial area and full City. _The federal appropriation of $3 million and the State Transportation Improvement Board (TIB) grant of $3 " million, and the Public Works Trust Fund favored term loan of$3 million are all gratefully acknowledged. iii .. .. Street Reconstruction. This major million-dollar effort financed with PWTF money, is expected to finish design and be built in '04. Of our streets in need of reconstruction, over 25% will be rebuilt in this project. Related water and sewer line replacement will be done while the streets are "open", and ,are financed from utility funds. Emergency Medical Services: \ A new ambulance is programmed in '04. It is a replacement vehicle. To accomplish this borrowing is anticipated, with the EMS fund repaying the debt. . ParKs: Design work for the Klickitat Park is expected to finish, and the first phase of construction of this . needed park on Camas' southside is budgeted in '04. Park and openspace acquisitions, consisteI1t with the CFP and the Parks plan are budgeted. 4 Other highlights: .. '. Downtown -further support of the downtown is proposed in the budget. Street enhancements of a core downtown block built in '03. The emphasis of the '04 effort turns to promotion of the downtown as a destination .' There is also an emphasis on executing the downtown rental rehab prograril. This Community Development Block Grant (CDBG) funded ($175,000) effort is budgeted, and foresees ·public/private partnerships to re-invest in the downtown housing stock. Regional Park co-operation: The budget includes a contribution to the regional Captain William Clark Park design effort. We join with the County, the Port, and the City of Washougal in this partnership. ~ FirelEMS: Steps preliminary to a fire facility bond issue are foreseen in the budget. Planning: with completion of the comprehensive plan update in sight, attention will move to work and completion of a critical areas ordinance, balancing state requirements and local vision of the community's preferred future. OVERVIEW OF THE 2004 GENERAL FUND PROPOSED BUDGET: .~ Recommended appropriation for the general fund for 2004 is approximately $12.6 million. This represents a $301,007 increase from the 2003 amended general fund budget. Major parts ofthis increase are for grants which obviously have revenue offsets. The increase (excluding grants) is a zero percent increase. Operating Programs Capital Total .ADOPTED ·2003 $11,886,628 464,405 $12,351 ,033 General Fund PROPOSED 2004 $12,469,790 182,250 $12,652,040 iv CINCREASE DECREASE $ 583,162 (282,155) .$ 301,007 I f - f f l J ~ , ( I ! I OVERVIEW OF THE 2004 PROPOSED BUDGET FOR ALL FUNDS: Total recommended appropriations for all funds for the 2004 budget period is $6 .8 million higher than budgeted for 2003. The "all funds" appropriations are reflective of capital project appropriations , including water/sewer capital projects. The proposed budget for all funds is $45 .5 million. CITY WORK FORCE: Twenty-five percent (25%) of the 2004 budget is allocated to personnel salaries and benefits. City employment in 2003 was 157 full-time equivalents , and is estimated at 157 in 2004. This is a remarkable element of a budget for a community which grows by hundreds of people per year. Approximately $43,000 is allocated for uniform and clothing allowances. The budget, as prepared, reflects the known costs of personnel under existing collective bargaining agreements . The city and all its collective bargaining units have settled contracts for 2004 . This lends a good level of predictability to salary costs . SUPPLIES, SERVICES AND CHARGES: • . Twelve percent (12) of the 2004 budget is related to supplies, services, and charges. Detailed information on the categories listed below can be found in the body of the budget document: Professional S f rvices Intergovernmental Services Public Utilities Supplies (includes chemicals) Vehicle Maintenance/Fuel Repairs and Maintenl!nce Insurance Small Tools $1 ,184,750 . $~067,095* . $.1,100,139** $1,007,190 $ 177,000 $ 440,005 $ 392,751 $ 367,490 * -Includes jail, com ctions, and court expenses. ** -Includes solid waste tipping fees. DEBT OBLIGATIONS: Six and one-third percent (6.3) of the budget goes toward debt repaymerit. General obligation debt including the newly issued library bonds is $1,411,440 annually. Including the new wastewater treatment pl ~mt debt service, annual payments for water and sewer debt is over $1,471,62 0. UNCERTAINTIES: Cities-including Camas-face the cumulative impacts of the various initiatives of recent years. The duration ofthe economic downturn, which is now entering its fourth year is problematic. It is significantly effecting the City. A structural imbalance in the general fund in the range of $400,000, or about three percent, calls for resolution. To preserve current public service levels, the City will need to restrain spending and consider local revenue options . .. .. ~ -, v ... SUMMARY: The proposed budget maintains current level of important public services in Camas. The utility functions are in stable condition . The general fund budget and functions balance with a $400,000 projected drawdown of reserves. Action to resolve this "three percent question" is needed-sooner rather than later. Valuable balance between a variety of important public services is a hallmark of this pudget. • • • vi r t - I City of Camas, Washington Calendar for the 2004 B.udget ~1 ______________ ~_a_te ______________ ~ _____ S_t_e~p_s_in __ B_u_d~g~e_t_P_ro_c_e_d_ur_e ____ ~I~ Aug. 5, 2003 Finance Director distributes in$ltructions and forms to departments for 2004 budget preparation . .. , September 5, 2003 Departments file 2 copies of their budget, one each with City Administrator and Finance Director. Sept.8-Sept.15,2003 Finance Director reviews budget submissions, consolidates estimates, projects revenues and compiles first draft of preliminary budget. Sept. 18-Oct. 3, 2003 City Administ:r:ator and Finance Director conduct departmental hearings to . determine budget to be presented to the " M;ayor and City Council. r Oct. 6,2003 Proposed preliminary budget distributed . ~ to .Mayor and City Council. ~ Oct. 6 -Oct. 31, 2003 Mayor and City Administrator prepare budget message. Finance Director compiles the budget document. Nov. 3, 2003 Proposed budget document submitted to City Council for additional study. Oct. 28 and Nov. 4, 2003 Publish notice of tax levy hearing and statement of availability of preliminary budget by Nov. 17,2003. , Nov. 10, 2003 . Council holds public hearing and passes ordinance fixing 2004 tax levy. Finance Director notifies Clark County Assessor and County· Commissioners of tax levy. . Nov. 17,2003 Council holds workshop to review and- .. discuss proposed 2004 budget. Proposed .. budget is available to the public . .. Dec. 1,2003 Council holds budget hearing; can be continued to subsequent council meetings . .. , December, 2003 Council passes Year 2004 budget and budget ordinance published. ~ --.. ------- til • CITY OF CAMAS Citizens ----------------------------------j )\~~~:~:nt I I • I Council I Mayor I, --______ 1 I t1 Planning City • Commiss ion )\dministrator .. I Library I I Park I Board . I I Board I I I I I I [ I I I I I I I I I N - I I I Public , I I Downtown Parks and library Planning Finance Works Fire Polic e-Vision Recre ation Coalition H Circulation I Code I Finance an d I En gineering IH Su ppression IH Reco rds I H Recr eation" Desk En forcem en t Accounting H Research I Long-range I . information I ' Build ing IH Prevention I K Investigation 1 H Facility Planning Technology Perrni tting Rentals y Ca talogin g I Environment al I H City Clerk an d I Streets I H Ambulance and I H Patrol I H Swimmin g Pl anning Public Recor ds Emergency Aid . Poo l Developmen t IH Accounts I Water-Sewer IY Inspections IH Tr affic I . y General Services Receivable Parks . Purch asing and I Sa nitation I y Crime 1 Acco unts Payable Prevention H Tr easury I Equipment I and Deb t Re n tal . H Ucensing I Code I f Enforcement H Payroll IY Stor mwat er I Ut ili ty , L Y Risk I Management • f • ., f 1. [ r I { I r I I I I \ I I 1 DEPARTMENT E'Xecutive Finance Personnel . Law Enforcement Fire Control Detention & Correction Protective Inspections Information Systems Engineering Central Services Planning Parks Downtown Vision Coalition Library Total General Fund Street Emergency Rescue Storm Water Drainage Sanitary Water-Sewer Equipment Rental 1996 1.50 7.00 0.50 19.50 11.00 4.0,0 10.00 2.00 4.50 7.56 67.56 7.50 11.00 3.00 11.50 2.00 CITY OF CAMAS, WASHINGTON Employees (Full Time Equivalents) Nine Years 1996-2004 1997 1.50 8.00 1.00 21.00 14.61 5.00 10.5 0 3.00 6.00 9.00 79.61 7.00 12.39 3.00 12 .00 3.00 1998 1999 1.50 1.50 8 .66 9.00 1.00 1.00 23.50 26.50 15.50 19.00 5.00 5.00 11.00 11.25 3.50 3 .50 7.80 7.80 9.30 9.30 86.76 9.00 13.00 3.00 12.50 3.50 93.85 8.50 15.00 0 .25 3.00 13.00 4.00 2000 1.50 7.50 1.00 27.50 19.00 1.00 5.00 1.50 13.25 3.50 8.30 9.30 98.35 '9.50 15.00 0 .25 3.00 14.50 4.00 2001 1.50 7.50 1.00 27.50 21.33 1.00 5.50 1.50 13.50 0 .25 • 4.00 10.00 10.85 2002 1.50 7.50 1.00 27.50 23.40 1.50 5.25. 2.00 14.50 0.25 4.00 9.70 0 .55 12.35 2003 1.50 7.00 1.00 27.48 23.40 1.48 5.00 2.50 13.00 0.13 4.00 9.50 0.30 12.55 2004 1.50 7.00 1.00 27.48 23.40 1.48 5.00 2 .5 0 13.00 0.25 3.50 9.50 0.30 12.55 105.43 111.00 108.83 108.45 9.00 15.00 0.25 3.25 16.00 4.00 10.00 15.10 0.2~ 3.25 16.00 4.25 8 .63 15.10 1.00 3.25 16.00 4.50 8.17 15 .10 1.00 3.25 17.00 4.50 TOTALS 102.56 117.00 127~76 137.60 144.60 152.93 159.85 157.31 157.47 I POPULA nON 8,810 9,627 10,300 10,870 12,534 12,970 13,540 14,200 I 14,875 I POPUlATION GROWTH FR M 1996 THROUGH 2004 16,500 -,---------------, 15,000 13,500 Z 12,000 o § ~ Q., 10,500 9,000 7,500 6,000 4,500 3,000 1,500 o 10 01 01 .... 00 01 01 .... 01 01 01 .... g o C'I YEARS .... o o C'I • C'I o o C'I !') o o C'I 3 13.00 12.75 12.50 12.25 , 0 12.00 o 8 1l.75 ~ 1l.50 t 1l.25 1l.00 10.75 10.50 10.25 Estd .. FTE PER THOUSAND POPUlATION . YEARS r r , [ . f ( f r ( t ( [ 1 I I I I \ Ta'(es . Licenses and Permits Intergovernmental Revenues Charges for Servic ~ Fines and Forfeits Miscellaneous Revenues Other Income Other Non Revenues Other Financing Sources Budgeted Fund Balance Total Revenues City of Camas, Washington 2004 Budget Summary Revenues Classified by Source ~ 2002 Adopted Budget $ 11,502,850 484,950 2,643,839 7,902,078 224,050 1,839,782 935,500 7,464,024 4,414,018 $ 37,411,091 2003 Amended Budget $ 11,570,5 84 618,400 1,927,240 8,636,571 222,591 1,633,9 1.6 1,000,000 10,100,342 2,994,652 $ 38,704,296 Expenditures/Expenses by Function , , General Government Services Security of Persons and Property Physical Environment Transportation Economic Environment Mental and Physical Health Culture and ecreation Debt Service Q:apitalized Expenses Road and Street Construction Other Financing Uses . Total E'(penditures/E\:penses 2002 2003 Adopted Amended Budget Budget $' 1,684,416 $ 1,656,252 6 ,728,273 7,069,111 5,216,801 5,410,573 1,783,369 1,844,697 646,384 511,942 7,042 1,835,816 1,895,068 3,165,417 2,957,814 5,626,140 5,586,734 4,500,000 6,051,760 6,217,433 5,720,345 $ 37,411,091 $ 38,704,296 2004 Proposed Budget $ 11,976,007 517,558 7,303,400 9,191,610 211,050 1,603,922 837,00 0 9,117,850 4,799,077 $ 45,557,474 2004 Proposed Budget $ 1,679,005 7,599,321 6,036,156 • 2,110,530 593,611 -2,800 1,982,410 2,883,060 5,599,525 12,111,206 4,959,850 $ 45,557,474 $14 ,000,000.---------------------------------, $12,000 ,000 -i--------r:::-:-:::----:-:--:-:---,-----2004 Expenses by Function $10,000 ,000 t---------'------------------ ~ $8,000 ,000 +------~-------------_c_---- $6,000,000 +--- $4,000,000 +--~ $2,000,000 +--- $0 4 . , City of .Camas, Washington 2004 Annual Budget Combined Summary of Revenues, Appropriations, and Other Financing Sources and US es By Fund • SPECIAL REVENUE FUNDS Debt General City SE 1st/ Emergency Fire Equip. Storm Water Service Fund Streets Lake Road Rescue Reserve Drainage Funds • Appropriated Fund Balance $ 383,406 $" 50,000 $ $ $ $ 85,023. $ REVENUES: 310 Ta'(es 9 ,318,143 550,000 1,307,864 1/ 320 Licenses & Permits 517,558 330 Intgovt. Revenues , 627,392 525,508 5,768,000 382,500 340 Chgs. for Services 1,407,582 739,762 2,500 350 Fines & Forfeits 211,050 360 Mise. Revenues 156,909 232,000 400 45,000 " Total Est. Revenues 12,238,634 525,508 6,000,000 1,672,662 47,500 1,307,864 376 Other Income 380 Other Non-Revenues 390 Other Est. Fin.Source Bond Proceeds ,. Loan Proceeds 1,018,000 3,000,000 140,000 Sale of Capital Assets Operating Trans. In ' 30,000 2,989,274 103,576 Total Est. Resources $ 12,652,040 $ 4,582,782 $ '9,000,000 $1,812,662 •. $ $ 132,523 $1,411,440 $ APPROPRlA TIONS: ~ 510 General Govt. Services 1,679,005 520 See. of Person & Prop 5,910,659 1,672,602 530 Physical Environ. 1,114,237 132,523 540 Transportation 1,471 ,576 550 Economic Environ. 593,611 560 Mental & Phy. Health 2,800 570 Culture & Recreation 1,982,410 590-598 Other Type S"p. 591 Debt Service 1,411,440 594 Capitalized S"p. 182,250 140,000 595 Road & Street Const. 3,111,206 ~ 9,000,000 Total Appropriations 11,464,972 4,582,782 9,000,000 1,812,662 132,523 1,411,440 Est. Other Financing Uses: Operating Transfers Out 1,187,068 - : Total Estimated Uses $ 12,652,040 $ 4,582,782 $ 9,000,000 $1,812,662 $ $ 132,523 $1,411,440 5 r r I Combined Summary of Revenues, Appropriations and Other Financing Sources and Uses By Fund ( CAPITAL PROJECT FUNDS PROPRIETARY FUNDS Firemen's Total I Growth Library Klickitat Park City Water -Equipment Pension All Mgmt. Construction Construction Sanitary Sewer Rental Fund Funds r $ 1,460,782 $ $ $ $ 2,513,800 $ 306,066 $ $ 4 ,799,077 r • ~ 800,000 '\ 11,976,007 .. '-517,558 , 7,303,400 f 990,000 1,243 ,806 4,807,960 9,191,610 • ~11 ,050 75,~00 , 9,000 219,950 849,663 16,000 1,603,922 f 1,865,000 1,252,806 5,027,910 849,663 16,000 30,803,547 , or r 837,000 837,000 • ~ j ., f 4,158 ,000 • 500,000 1,337,000 4 ,959,850 ( $ 3,325,782 $ $ 500,000 $ 1,252,806 $ 9,715,710 $ 1,155,729 $16,000 $45,557,474 ,. . { 1,679,005 16,000 7,599,321 I 1 ,252,806 3,536,590 6 ,036,156 638 ,954 2,110,530 593,611 t 2,800 1,982,410 1,471,620 2,883,060 I 890,000 500,000 3 ,370,500 516,775 5,599,525 12,111,206 ~ ( 890,000 500,000 1 ,252,806 8,378,710 1,155 ,729 16 ,000 40,597,624 2,435,782 1,337,000 4 ,959,850 ( $ 3,325,782 $ $ 500,000. $ 1,252,806 $ 9,715 ,710 $ 1,155,729 $16,000 $45 ,557,474 I • Summary of Estimated Appropriations By Fund ' Actual for 2002 and Appropriations for 2003 and 200~ Actual Actual Estimated Expenditures Appropriations Required ·2002 2003 2004 " GENERAL FUND $ 11,800,896 $ 12,117,206 $ 12,652,040 SPECIAl REVENUES: .. City Street 3,342,252 7,291,427 4,582,782 '" SE 1st Streetl Lake Road 9,000,000 Emergency Rescue 1,8 98,2'8 1 1,571,300 1,812,662 Fire Equipment Cumulative Reserve 34,330 Storm Water Drainage 53,974 81,536 l32,52 3 TOTAL SPECIAl REVENUE FUNDS 4,828,787 8,944,263 15,527,967 DEBT .SERVICE FUNDS: Local Improvement Guaranty 250,000 5D,OOO Unlimited Tax G.O. Bond Redemption 780,815 784,085 786,275 . Limited Tax G.O . Bond RedemptiQ n 721,723 707,211 625,165 Local Improvement Debt Service 51,985 TOTAL DEBT SERVICE FUNDS ~ 1,804,523 1,541,296 1,411,440 CAPITAL PROJECT FUNDS: , Grow~h Management Capital Project 3,492,874 3,140,201 3,325,782 Fire Facility Construction . 37,510 Frank's Moorage Construction 509,691 Library Construction Fund 4,435,790 Grass Valley Park Construction 300,113 Klickitat Park Construction , 500,000 TOTAL CAPITAL PROJECT FUNDS 8,775,978 3,140,201 3,825,782 ENTERPRISE FUNDS: .. City Sanitary 1,332,929 1,397,779 1,252,806 Water-Sewer 3,309,183 8,470,921 8,378,710 Wa.ter-Sewer Capital Reserve 1,750;511 2,000,000 1,337,000 TOTAL ENTERPRISE FUNDS 6,392,623 11,8tr8,700 10,968,516 INTERNAL SERVICE FUNDS: Equipment Rental 962,993 1,083,630 1,155,729 • .. FIDUCIARY FUNDS: Firemen's Pension 22,559 9,000 16,000 TOTAL $ 34,588,359 $ 38,704,296 $ 45,557,474 7 .. r f r r r I [ I ( [ ( [ I { I 2004 Schedule of Operating Transfers Out/Operating Transfers in TRANSFERS FROM TRANSFERS TO General Fund Street Fund Growth Management Fund General Fund Growth Management Fund Street Fund Growth Managelllent Fund L TGO 'Bond Redemption Growth Management Fund Klickitat Park Construction Water/Sewer Capital Reserve Water/Sewer AMOUNT $ 1,187,068 30,000 1,802,206 103,576 .500,000 1,337,000 , PURPOSE FOR TRANSFER Street operations and construction Engineering Cost Estimate New Fire Station Transportation Impact Fees for NW 18th and Hood, 192nd Avenue, Crown Rd/NE 3rd Ave, SR 500jLake Road Signal, NE 3rd 8, Lechner SE 1st Street Road Improvements and Fire Pumper Truck debt payments Park design and construction Wa ~er/Sewer construction projectS Total Operating Transfers Out/In: $ 4,959,850 14,000,000 13,000,000 12,000,000 11 ,000,000 10 ,000,000 9,000 ,000 8,000,000 7,000 ,000 6,000,000 5,000 ,000 4,000 ,,000 3,000,000 2 ,000,000 1,000,000 o 1992 1993 General Fund -Fund Balance with Expenditures and Revenue COpIparisons , _ Fund Balance _ Expenditures --+--Revenues 1994 1995 1996 1997 1998 1999 2000 2001 8 2002 2003 2004 est. est. { r I r { [ { I ( I ( { { l II GENERAL FUND SUMMARY OF BUDGET FUNCTION The General Fund accounts for all revenues and expenditures of the city of a general nature that are,not required to be reported in a special type of fund. It receives a much ,greater v ariety of revenues and is utilized for a greater variety of ex- penditures than other funds. ACTIVITIES AND SERVICE Expenditures for legislative, judicial, execu- tive, finanCial, administrative, legal, $1,407,582 REVENUES: 001 Revenues: 310 000 Taxes $9,318,143 320000 licensing and Permits 3300pO Intergovernmental Revenue 340 000 Charges for Goods and Services 350 000 Fines and Forfeits 360000 Miscellaneous Revenues ~ Total Estimated Revenues 380000 Other Non Revenues Total Estiniated Resources • . . personnel, planning, general governmental services, information systems, engineering, parks and recreation, pollution control, neighborhoods, animal control, health, 1 community eduCB't ion and library are included in the General Fund. Police and fire services are also included in this fund. The General Fund is reimbursed for applicable engineering, accounting, legaf services and some administration it provides for the water-sewer, sanitary, emergency rescue and equipment rental functions. 2004 Estimated General Fund Revenues ,. 9 o Taxes o licenses and Permits • Intergovernmental Revenue • Charges for Goods and Services o Fines and Forfeits • Miscellaneous Revenues Actual Appropriated Estimated 2002 2003 2004 $ 8,634,476 $9,008,178 $ 9,3 J 8,143 725,162 618,400 , 517,558 466,048 278,733 627,392 1,319,647 1,299,470 1,401,582 223,159 222,591 211,050 282,116 184,700 156,909 11,650,608 11,612,072 12,238,634 250,000 100,000 30,000 , ~ 11,900,608 11,712,072 12,268,634 GENERAL FUND SUMMARY (Continued) APPROPRIATIONS: Actual Appropriated Estimated 001 2002 2003 2004 510000 General Government Services $ 1,642,707 , $1,656,252 $ 1,679,005 520000 Security of Persons and Property 5,350,071 5,488,811 5,910,659 530000 Physical Environment 1,048,739 1,092,688 1,114,237 550000 Economic Environment 593,629 509,342 593,611 560000 Mental and Physical Health 2,288 2,600 2,800 570000 Culture and Recreation 1,866,285 1,895,068 1,S82,410 594000 Capitalized Expenditures 294,901 337,125 182,250 Total Estimated " Appropriations 10,798,620 10,981,886 11,464,972 Estimated Other Financing Uses: 597000 Operating Transfers: City Street Fund 978,516 1,135,320 1,187,068 Growth Management Fund 23,760 Total Estimated Other Financing Uses 1,002,276 1,135,320 1,187,068 , Total Estimated Appropriations and Other Financing Uses 11,800,896 12,117,206 12,652,040 ''I' Estimated Excess Revenues and Otl}er Financing Sources over Appropriations and Other Financing Uses 99,712, (405,134) (383,406) Beginning Fund Balance 2,176,597 2,276,309 1,950,000 Ending Fund Balance $ 2,276,309 $1,871,17S $ 1,766,594 10 ( # r r r r { ( I I I I I { , I r I GENERAL FUND REVENUE DETAIL THREE YEAR COMPARISON Actual Adjusted Estimated FUND NUMBER ReYenue Estimated Revenue 001 2002 2003 .2004 • 291 74000 Beginning Appropriated Fund Balance $ $ 865,736 $ 3803 ,406 Taxes: 311 100 00 Real and Personal Property 6,980,842 7,34'1,678 7,705,275 312 10000 Private Harvest Tax 321 313 10000 Local Retail Sales and Use Taxes 1,224,637 1,250,000 1,175,000 , 313 71000 Local Criminal Justice 132,127 124,000 140,068 31643000 Natural Gas 114,855 112,000 120,000 31645000 Sanitary Franchise .' 6,622 9,000 6,000 31646000 Television Cable 105,783 116,000 101,194 31751000 Gambling Taxes 65,923 55,000 70,106 31980000 Penalties and Interest -Gambling Taxes 3,366 500 500 Total Taxes 8,634,476 9,008,178 9,318,143 • GENERAL FUND SALES AND PROPERTY TAX REVENUE 10,000,000 • • Property Tax ! 9,020,343 • Sales Tax 9,000,000 8,000,000 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 1992 1994 1995 1996 1998 1999 2000 2001 2002 Est Est 2003 2004 The above chart represents an eleven year history and current projections of the two primary tax revenues for the city. 11 GENERAL FUND. REVENUE DETAIL THREE YEAR COMPARISON FUND NUMBER 001 Licenses and Permits: 321 30000 Police and Protective 321.600.00 Professional and Occupational ~ 321 90000 Other Business Licenses 321 91000 Telecomntmication Franchise 322 10000 Buildings, Structures and Equipment 322 llO 00 Buildings, Structures and Equip -Fire 322 30000 Animal Licenses 32240000 Street and Curb Permits. 322 90000 Other Non-Bus Licenses and Permits Total Lieenses and Permits " Intergovernmental Revenue: 331 083 54 Direct federal Grants -FEMA 331 16000 Direct Federal Grants -COPS 333 140{)0 Indirect Federal Grant -CDBG Downtown Rental Rehab 334 030 10 State Grant -DOE Litter Pick Up 334030 II State Grant -DOE Waste Locker 33403042 State Grant -Dept of Trade/Economic Development 334 030 50 State Grant -Traffic Saf~y 33403051 State Grant -Seat Belt Patrol 33403052 State Grant -Pedestrian Crossing 33403060 State Grant -trip Reduction 335 00091 P.U.D. Privilege Tax 33502032 DNR Land Use/Non-timber , 33604022 Local Government Assistance 33606021 Criminal Justice -Population 336 060 22 Criminal Justice -DCD#l 33606023 Criminal]ustice ~ DCD#2' 33606024 Criminal Justice -DCD#3 33606026 Criminal Justice -Special Programs 33606051 DUI -Cities 33606091 Fire Insurance Premium Tax 33606094 Liquor Excise Tax 33606095 Liquor Bo¥d Profits . 337 000 00 Payments in Lieu of Taxes 338 12000 Shared Costs -Court 338 21000 County Law Protection 338211 00 Drug Enforcement 338 79000 Recreation Facilities Total Intergovernmental Revenue Charges for Goods and Services: 341 320 00 Clerks Record Services 341 33000 Court Fees 341 50000 Sale of Maps and Publications 34160000 Printing and DuplicatingpServices 341 700 00 Sales of Merchandise 341 99000 Other General Government 342 10000 Law Enforcement Services 342 400 00 Protective Inspection Fees 34240020 Inspection Fees -Construction 342 500 00 Emergel!cy Services Fees 12 Actual Revenue 2002 335 270 1,00Q 700,443 9,565 4,765 7,571 1,213 725,162 56,581 3,760 2,010 1,532 1,727 265 494 86,497 22 53,654 2,226 2,465 3,602 3,598 2,224 18,046 45,625 70,~26 2,426 14,193 34,258 9,917 50,000 466,048 355 3,301 1,907 3,479 185 200 1,827 4,510 38,860 7,30~ .. Adjusted Estimated 2003 , 150 50 200 600,000 8,000 4,000 5,000 tooo 618,400 3,700 1,000 100,000 2,225 2,455 3,596 2,414 2,218 47,525 88,100 10,500 30,000 5,000 278,733 200 2,500 1,220 3,300 50 29,100 3,000 15,000 8,300 , • Estrrnated Revenue 2004 300 250 500,000 8,092 4,670 3,194 1,052 517,558 114,336 175,000 1,600 10,000 100,000 2,982 ,- 9,439 2,272 22,000 49,842 71,426 2,426 10,769 50,000 5,300 627,392 340 3,316 330 4,020 200 39,086 3,484 12,172 6,446 GENERAL FUND REVENUE DETAIL THREE YEAR COMPARISON Actual FUND NUMBER Revenue 001 2002 343 950 00 Abatement -Hazards Removal 1,810 345 81000 Zoning and Subdivision Fees 10,750 345 830 00 Plan Check Fees 370,517 345 830 10 Plan Check Fees -Fire 9,950 345 83020 Plan Review-Engineering & Planning 18,837 345 890 00 Other Planning Fees 10,875 347310 00 Swimming Pool Admissions 29,431 347325 00 P.E. School District 1,800 34761000 Swim Lessons 18,722 34762000 Recreation Programs 100,116 349 14000 Budgeting, Acctng & Audit Services 175,807 349 15000 Legal Services 19,000 349 16000 Personnel 349 180 00 Central Services-Building Rental 16,000 349 190 OQ Emergency Services 77,600 349 32000 Engineering Services 396,500 Total Charges for Goods and Services 1,319,647 Fines and Forfeits: 352 30000 Mandatory Insurance Costs 1,612 353 100 00 Traffic Infraction Penalties 74,325 353 10030 ].l.s. -Trauma Care 11,967 353 70000 Non-Traffic Infraction Penalties 516 354 000 00 Parking Violations 26,033 355 20000 Driving Under the Int1uence Fines 17,569 355 800 00 Other Criminal Traffic Misdemeanor 21,233 35690000 Other Non-Traffic Misdemeanors 20,713 357 400 00 Other Criminal Costs 47,299 359 700 00 Library Fines . 1,592 35990000 Miscellaneous Fines 300 Total Fines and Forfeits 223,I59 Miscellaneous Revenues: 361 110 00 Investment Interest 96,458 361 400 00 Interest on Sales Tax, Court Fees 8,864 362 401 00 Space/Facilities Rentals-Community 6,497 362 500 00 Space and Facilities Leases 21,360 362 501 00 Community Center Space Rentals 952 36260000 Housing Rentals and Leases 27,156 36290000 Other Rents and Use Charges 150 36700000 Contrib and Donations Pvt Sovrces 107,965 369 100 00 Obsolete Equipment 1,610 369 900 00 Other Miscellaneous Revenue 11,104 . 38900000 Other Non Revenues Total Miscellaneous Revenues 282,lHj Total Estimated Revenues 11,650,608 Other Financing Sources: 395 10000 Proceeds from Sales of FLxed Assets 397000 00 Operating Transfers-In -250,000 Total Other Financing Sources 250,000 Total Estimated Resources $ 11,900,608 13 ~. Adjusted Estimated Estimated Revenue 2003 2004 12,000 25,000 350,000 228,000 <, 9,000 9,524 8,300 2,400 10,000 4,440 30,000 25,000 1,200 20,000 23,200 88,800 109,486 183,000 169,727 19,500 11,190 '{; 20,964 16,500 75,789 80,000 96,000 408,500 537,468 1,299,470 1,407,582 1,680 1,514 70,000 62,738 9,800 10,376 600 546 31,011 25,760 17,000 19,178 21,000 25,646 20,000 16,902 50,000 46,890 1,500 1,500 222,591 211,050 95,000 90,000 9,500 8,OQO 6,000 5,300 24,000 21,264 1,087 21,000 22,322 100 100 20,000 1,900 1,500 1,500 7,600 5,436 184,700 156,909 12,477,808 12,622,040 50,000 50,000 30,000 100,000 30,000 $ 12,577,808 $ 12,652,040 r r [ r r [ r [ I [ l l .. . " I I .. I > Police Department library Fire Department Planning Department .. ADMINISTRATION .~ I City Administrator • • / Finance Department I • Public Works • , Department . I Parks and Recreation Downtown Vision Coalition , 14 r r i r I LEGISLATWE MISSION STATEMENT The council is the elected legislative governing body of the City of Camas. GOALS FOR 2004 1. Provide policy direction for the city. '2. Continue long-range planning on needed infrastructure. 3. Foster t,eamwork between eleeted and appointed leadership and staff. 4. Continue citizen outreach and participation. 5. Explore and develop options around community joint cooperatives. 6. Keep informed of activity in regional, state, and national legislative processes. ACTIVITIES AND SERVICES The council determines policy as it relates to all city functions and activities, enacts ordinances and resolutions, ('ffid reviews certain appointments of the Mayor. The council meets at t.vo regular meetings per month, two workshops per month and also attends numerous city-related committee and other governmental board meetings. Publication costs of city ordinances and resolutions are included in this section of the budget. ADMINISTRATION 15 • LEGISLATIVE EXPENDITURE DETAIL THREE YEAR COMPARISON • , 001.01.511 Actual Actual Estimated Expended Approp Required ., 2002 2003 2004 300 OFFICIAL PUBLICATION SERVICES Other Services and Charges (Newsletter) $ 10,647 $ 9,000 $ 8,000 , 400 TRAINING Supplies 1,840 2,000 1,400 Other Services and Charges 19,857 10,000 9,000 I (Travel and registration, includes Planning Conference) 600 LEGISLATIVE SERVICES • Salaries and Wages 41,935 42,000 42,000 Personnel Benefits 3,493 3,600 3,600 Supplies 746 1,100 900 • Other Services and Charges 2,316 · 6,000 4,000 700 ELECTION COSTS lntergovernmental Professional Services 12,028 12,000 16,800 , TOTAL LEGISLATIVE $ 92,862 , $ 85,700 $ 85,700 " % lncrease (Decrease) Prior Year -7.71% 0.00% • Actual Estimated LEGISLATIVE PERSONNEL SCHEDULE Approp 1 Required 2003 2004 • Council Members (7) $ 42,000 $ 42,000 % lncrease (Decrease) Prior Year 0.00% • ADMINISTRATION 16 • r r r f r r r r I I l I 1 I l -. JUDICIAL FUNCTION The Police Judge is the~hief judicial officer of the city. The city contracts with Clark County for this / service and one of the elected District Court Judges of Clark County. ACTIVITIES AND SERVICES The Police Judge hears all case s.and has exclusive jurisdiction over offenses defined by ordinances of the city. He has full power and authority to determine all cases, civil or criminal, arising under such ordinances and may pronounce judgment on these cases. COMMENTS ON BUDGET APPROPRIATIONS \. . The city's contractual costs of court services have risen sharply in the recent years. JUDICIAL EXPENDITURE DETAIL THREE YEAR COMPARISON Actual 001.02.512 Expended 500 .. 2002 s MUNICIPAL COURT . Other Services and Charges (Indigent defense) $ 30,000 Intergovernmental Services and Taxes 147,066 Total Municipal Court 177,066 TOTAL JUDICIAL $ 177,066 % Increase (Decrease) Prior Year IMuniCiPal Court Costs I . 200,000 150,0"00 100,000 50,000 O ~--------~--------~--------~ 2002 2003 est. 2004 est. 17 Actual Estimated Approp Required 2003 2004 $ 33,000 $ 33,000 160,000 150,000 193,000 183,000 $ 193,000 . $ 183,000 .9.00% -5.18% ADMINISTRATION • • - EXECUTWE MISSION STATEMENT . The Mayor is the chief elected official of the City of Camas. The Mayor appoints the City Administrator " under the mayor-council form of gQvernment. Together, their role is to carry out the establtshed policies of the city. GOALS FOR 2004 1. Contin~e building and guiding an effective team. 2 . Administer the daily operations effecbvely. , . 3 . Pursue favored external funding for city projects and investments . ... 4. Continue to work to diversify and strengthen the local economy, tax base, and revenue stream. 5. Represent the City in contacts witq other organizations. ACTMTIES AND SERVICES • The Mayor is responsible for directing and coordinating the activities of the city departments through the City Administrator. The City Adillinist'r ator carries out the policies of the council and directs the day-to-day activities of the operating departments of the city. The Mayor submits the proposed budget to the city council with recommendations for the ensuing year. Duties of the Mayor also consist of the political and community leadership of the city. The Mayor is responsible for the appointment and removal of most nonelective city officials subject to provisions of local and state codes . The Mayor presides at all council meetings, but does not have a vote except in the case of a tie. , ADMINISTRATION 18 it EXECUTIVE EXPENDITURE DETAIL THREE YEAR COMPARISON 001.03.513 Actual Expended 2002 100 ADMINISTRATION Salaries and Wages $ 139,608 Personnel Benefits 26,174 Supplies 1,091 Other Services and Charges 8,6C)l Total Administration 175,474 400 TRAINING Supplies 130 Other Services and Charges 8,072 Interfund Payments for Services 90 Total Training 8,292 TOTAL EXECUTIVE $ 183,766 % Increase (Decrease) Prior Year EXECUTrvEPERSONNELSCHEDULE Mayor City Administrator Secretary to the City Administrator (.5 FTE) Total Executive % Increase (Decrease) Prior Year OTHER SERVICES AND CHARGES DETAIL: Communication (cell phones, internet, telephone) Travel, registration, memberships, montb:ly mileage Total 19 Actual Approp 2003 $ 143,292 35,100 4,000 8,000 190,392 " 500 2,000 2,500 $ 192,892 4.97% Actual "Approp 2003 $ 16,200 105,826 21,266 $ 143,292 $ $ $ $ $ $ Estimated Required 2004 145,668 34,859 3,500 8,000 192,027 500 2,000 2,500 194,527 0.85% Estimated Required 2004 16,200 106,908 22,560 145,668 1.66% 4,000 4,000 8,000 ADMINISTRATION LEGAL SERVICES FUNCTION The City Attorney's office provides legal advice and services to the City of Camas officials. ACTMTIES AND SERVICES The City Attorney drafts and/or approves all proposed ordinances and contracts of the city. The City Attorney's office prosecutes all offenders of city 0rdinances and certain state statutes falling within the jurisdiction of the police court . The City Attorney provides legal advise to the city council, Mayor and other members of the city staff and represents the city in some litigation. Land acquisitions,_ zoning regulations, utility rate changes, budget appropriations and salary changes, are just a few topice~ which require legal representation and often result in new or revised ordinances or resolutions . The following graph charts the volume of ordinances anti resolutionl adopted over a five year period. Ordinances and Resolutio~s Adopted ""' Five Year Comparison 80 60 40 20 1 0 1999 2000 ~001 2002 LEGAL SERVICES EXPENDITURE DETAIL THREE YEAR COMPARISON II Ordinances • Resolutions 2003 est. 001.'05.515 Actual • E'qlended 2002 Actual Approp 2003 Estimated Required 2004 400 LEGAL SERVICES Supplies $ Other Services and Charges TRAINING Other Services and Charges TOTAL LEGAL $ % Increase (Decrease) Prior Year OTHER SERVICES AND CHARGES DETAIL: Professional Services (City Attorney and Assistant City Attorney) Communication (one telephone line) 1,153 73,789, 703 75,645 $ 500 72,650 1,000 $ 74,150 -l.98% $ $ $ 500 75,400 1,000 76,900 3.71% 73,800 600 Registrations, dues, publications 1,000 $, ·75,400 ADMINISTRATION 20 .... r J I l I I I I t • PERSONNEL DEPARTMENT FUNCTION The personnel function provides for the cost of personnel and related services for the city including the classification of positions, recruiting and placement, and job specifications. ACTIVITIES AND -SERVICES Expenses for personnel surveys, labor relations consultants and other expenses that cannot be assigned to a specific department are included in this budget section. The city's wellness p ?ogram is also included. . • COMMENTS ON BUDGET APPROPRIATIONS Labor relations costs associated with negotiation of labor agreements are accomodated in this budget. 'The wellness program continues and many employees continue to participate. ·PERSONNEL EXPENDITURE DETAIL THREE YEAR COMPARISON 001.06.516 Actual Expended 2002 200 PERSONNEL SERVICES Salaries and Wages $ 58,596 Personnel Benefits 12,677 Supplies .. 1,601 Other Services and Charges 101,12-5 Intergovernmental Services Interfund Payment for Services 400 TRAINING Other Services and Charges 900 WELLNESS PROGRAM .supplies 1,330 Other Services and Charges 2,507 Interfund Payment for Services 202 TOTAL PERSONNEL $ 178,038 ,. % Increase (Decrease) Prior Year 21 $ $ Actual Approp 2003 59,200 17,760 3,500 13,100 100 500 1,000 4,897 4,500 104,557 -41.27% Estimated Required 2004 $ 60,976 1.4,024 3,000 ....13,100 100 300 1,000 5,100 2,950 $ 100,550 -3.83% ADMINISTRATION • ,. 4 Actual Estimated PERSONNEL SCHEDULE Approp Required 2003 2004 Manager of Human Resources Services $ 59,200 $ 60,976 % mcrease (Decrease) Prior Year 3.00% OTHER SERVICES AND CHARGES DETAIL: Personnel: Professional Services (Labor negotiator, unemployment contractor),' $ 10,000 Communication, travel, repairs and maintenance 1,100 Registrations, membership dues, publications "- 2,000 Total other services and charges -personnel $ 13,100 OTHER SERVICES AND CHARGES DETAIL: Wellness: Professional Services (speakers, hearing and cholesterol screening) I;' $ 1,400 Repairs and Maintenance (exercise equipment) 600 SubSCriptions 50 R,egistration and travel for Wellness conferences 900 Total other services and charges -wellness <I $ 2,950 , ADMINISTRATION 22 r r f r ·r r I f { I I I ( 1 , PLANNING AND COMMUNITY DEVELOPMENT MISSION STATEMENT Planning and community development implements the laws of the state and city regarding the use of real property and participates in the development of such laws and associated policies. It provides for the orderly management and accommodation of growth in a manner that maintains and enhances the quality of life for the City. Planning assists our citizens and leaders in establishing and maintaining a shared vision for the entire community. 4 DEPARTMENT GOALS FOR 2004 The following are the major goals for year 2004. 1. Identify and complete implementation measures resulting from the comp plan. 2. Complete a critical areas ordinance consistent with state requirements. 3. Develop strategies and plans to implement annexation of propertie with the newly , adopted urb~ growth area. ACTIVITIES AND SERVICES Planning and communit'y development provides staff support to the City Council and Planning Commission for all land use matters. The division performs duties for both current and long-range planning. Current (short-range) planning fulfills the city's regulatory role under federal, state, and local land use laws and poliCies, and takes an active role in developing and updating of said laws. Most notable among the s e laws and policies are the Zoning Code, Subdivision Code, Shoreline Master Program and implementing ordinances, State Environinental Policy Act (SEPA), and Regulatory Reform. Development proposals are reviewed and land use approvals granted through these systems. Coo~dinating development review with other divisions and departments and other agencies with jurisdictional is a major planning division responsibility. , Long-range planning focuses on development and implementation of long-range goals and policies guiding 'future commUnity development. These include growth management strategies! ~ shoreline management policies, Comprehensive Plan and Zoning Code development, annexations, and code development and participation in county-wide and regional issues. COMMENTS ON BUDGET APPROPRIATIONS: This budget reflects completing a critical areas ordinance per new state law requirements. Staff will also be fully implementing the 2004 Comp Plan. At the direction of City Council, staff will turn its attention to implementing strategies and plans within the adopted Urban Growth Area. On a personnel note, this budgef reflects a shift of workload from the extensive and time-consuming Comp Plan update to more implementation. As such there is a change from a full-time Assistant Planner, which worked a great deal on the Comp Plan update, to a part-time Assistant Planner. As noted above, this new staffing level will maintain current level of services. This new staffing level . will provide a level of service fitted to the 2004 tasks. ADMINISTRATION 23 PLANNING AND COMMUNITY DEVELOPMENT EXPENDITURE DETAIL THREE YEAR COMPARISON Actual Actual Estimated 001.15 Expended Approp Required 2002 2003 2004 558 400 TRAINING Other Services and Charges $ 877 $ 7,000 $ 3,000 600 PLANNING Salaries and Wages 194,887 198,819 186,004 , Personnel Benefits 52,329 59,646 49,578 Supplies 3,301 3,000 2,500 Other Services and Charges (phones, travel, registrations) 6,877 7,000 7,000 Compo Plan Update 153,772 25,000 10,000 Wetlands 5,000 Geotech 3,000 Critical Areas Ordinance Update 55,497 10,000 Lacamas Hghts. Annex. Census 2,500 Insurance 20,765 22,032 22,493 Intergovernmental Services 3,500 8,500 6,500 Interfund Payments for Services 3,793 4,000 910 ECONOMIC DEVELOPMENT Other Services and Charges 4,500 4,500 2,500 Columbia River Economic Development Council 22,000 22,000 21,000 Intergovernmental Services 559 300 Housing and Community Development Downtown Rental Housing Rehabilitation Project (CDBG) 175,000 594 580 CAPITAL OUTLAY Planning v,:~ 11.108 OTHER FINANCING USES: 597 000 Transfers Out 23,760 TOTAL PLANNING AND COMMUNITY DEVELOPMENT $ 556,966 $ 369,997 $ 497,575 % Increase (Decrease) Prior Year -33.57% 34.48% Actual Estimated PLANNING PERSONNEL SCHEDULE Approp Required 2003 2004 Planning Manager $ 72,061 $ 74,290 Planner I 45,913 50,292 Assistant Planner (1 FTE 2003, .5 FTE 2004) 42,017 18,894 Code Compliance Specialist 38,829 42,528 Total Planning $ 198,820 $ 186,004 % Increase (Decrease) Prior Year -6.45% ECONOMIC DEVELOPMENT DETAIL: Professional Services includes: Cohpnbia River Economic Development Council ~ 21,000 Sister City Program 2,500 $ 23,500 ADMINISTRATION 24 r r r { l ( [ I I l 1 { .. • PARKS AND RECREATION . I City AdmiQistrator • I I . Parks and Recreation Board Parks and Recreation Manager . (1) 1 , I . I .. , , Recreation Recreation Admin. Support . Recreation Coordinator Coordinator Assistant I Coordinator (.3 FTE) (.7 FTE) (1) (1) . I • I I I I Program Aids Program Aids I Volunteers Program Aids I Pool Staff I , 25 f f f r r r I f r I ( ( ( I I I PARKS AND RECREATION MISSION STATEMENT ThrougH provision of recreation and parks services, it enhances the qUality of life and nutmes the health and well-being of people, community, environment and economy. ~ The department is community driven. Together, and often in partnership with related fields and organizations, it: 1 helps individuals reach their potential-ensuring healthy, active and balanced lifestyles, a fit foundation for productive lives -stimulating holistic growth and 4 development. 2 strengthens the social foundations of our society -building strong relationships -collaborating to support families of all kinds, nurturing leadership and , . . developing self reliant communities -creating understanding and harmony through shared leisure lifestyles. 3 serves as "stewards of the environment" -creating environmental awareness and encouraging ecosystem approaches to planning -protecting, preserving and restoring significant natural areas and corridors. " 4 builds and renews local economies -re ucing dependencies on health and social services through building a fit and productive work force; stimul ~ting the leisure industries and attracting economic development to the community known for a high qUality of life. t ACTIVITIES AND SERVICES The Park and Recreation function provides for the operation of general recreation facilities for the residents of the city and surrounding area. The city maintains and operates playgrounds and parks, swimming and wading pools, a community center, a lighted baseball park, a little league park, trails, piCnic grounds, tennis courts, and a boat dock. • ADMINISTRATION 26 , - PARKS AND RECREATION EXPENDITURE DETAIL THREE YEAR COMPARISON Actual Actual Estimated 001.18. Expended Approp Required 2002 2003 2004 574 200 PARTICIPANT RECREA nON Salaries and Wages $ 99,541 $ 96,429 $ 105,359 Personnel Benefits 18,872 24,212 30,338 Supplies 16,531 19,075 19,075 Other Services and Charges 59,019 46,220 51,110 • Prof. Services ($42,500 for instructors, concerts, referees/umpires) Rentals ($5,010), Phones ($1,000), Travel ($500), Misc. ($2,100) Interfund Payments for Services 1,110 1,000 1,000 575 400 TRAINING Other Services and Charges 3,580 2,000 2,000 " 575 500 COMMUNITY CENTERS Salaries and Wages 33,003 35,082 38,381 Personnel Benefits 12,189 9,000 14,599 Supplies 9,401 16,000 16,000 Other Services and Charges 62,809 41,500 40,500 .. Prof. Services ($7,000 for janitorial) ~ Phones, utilities, rentals ($14,500) Insurance ($2,000) Repairs and Maint. ($7,000) Newsletter ($10,000) Intergovernmental Services 694 3,6 00 Interfund Payments for Services 6,130 "3,600 • 576 100 ADMINISTRA nON Salaries and Wages 57,352 58,875 60,360 Personnel Benefits 14,445 17,662 17,000 , 576 200 SWIMMING POOLS SQ.laries and Wages 72,397 71,750 76,120 Personnel Benefits 11,982 10,000 12,394 Supplies 12,825 10,500 10,500 Other Services and Charges • 25,116 18,830 18,830 • Professional Services ($2,500), Insurance ($700), Utilities ($15,000), Repairs and Maint. ($2,500), Misc. ($2,000) Interfund Payments for Services 1,728 1,500 1,500 576 800 GENERAL PARKS 4.. Salaries and Wages 173,718 268,414 243,895 Personnel Benefits 47,773 80,434 73,079 Supplies 57,026 71,000 72,800 Other Services and Charges 138,950 93,550 95,800 Communication ($600), Insurance ($3,000) -Miscellaneous ($1,000) Rentals ($5,000), Utilities ($35,000) Repairs & Maint. ($51,200) Interfund Payments for Services 137,344 86,500 140,000 ADMINISTRATION T 27 r { f r r I r I r I I ~ c 001.18. • PARKS AND RECREATION EXPENDITURE DETAIL " THREE YEAR COMPARISON Actual Expended 2002 ActuaI Approp 2003 Estimated Required 2004 594 CAPITAL OUTlAY 730 Community Center 760 General Parks 52,953 5,000 92,160 29,000 T OTAL PARKS AND RECREATION $ 1,126,488 $ 1,180,293 $ 1,173,240 % Increase (Decrease) Prior Year , ~ 4.78% Re t reation Program Participant Hours , 100,000 --,-----------------------, .. 90 ,000 ~+----------------------"-------1 80,000 +------------------------=-----j 70,000 +----------:---------------------j 60,000 +------------- 50,000 +------------- 40,000 30,000 20,000 10,000 • 4 0 1999 2000 28 • 20Q1 2002 ADMINISTRATION -0 .60% ,. PARKS AND RECREATION Actual Estimated PERSONNEL SCHEDULE Approp Required 2003 2004 I Recreation Coordinator $ 40,476 $ 44,227 " Recreation Coordinator (2/3 FTE) 27,665 30,230 Program Aides 27,888 30,478 Recreation Overtime 400 ·424 Admin. Support Assistant I (1 FTE) 34,832 38,116 Overtime 250 265 Parks and Recreation Manager 58,875 60,360 Swimming Pool Employees Salaries and Wages. 57,162 60,209 Recreation Coordinator (1/3 FTE) 13,838 15,115 Swirpming Pool Owrtime 750 796 Public Works Operation Manager (.llFTE -2003) 8,750 8,892 ,Lead Maintenance Worker 54,053 57,350 Senior Maintenance Worker 49,466 52,481 Maintenance Worker II .(2 FTE) 87,260 96,055 Maintenance Worker 41,427 Seasonal Maintenance Worker (3 at 6 mths maximum) 27,158 28,817 Parks Maintenance Overtime 300 300 Total Parks and Recreation $ 530,550 $ 524,115 % Increase (Decrease) Prior Year -1.21% , CAPITAL ourLAY DETAIL: ~ Park Improvements: Forest Home Park * Asphalt paths to field gates $ 5,000 * Warning track 5,000 Machinery and equipment: .. Teter toter/climber replacements -all parks 19,000 Total $ 29,000 f • , ADMINISTRATION 29 • , r [ f I r ( [ ( I [ I I ! l INFORMATION AND OUTREACH MISSION STATEMENT * To provide information and outreach to foster and support the neighborhood associations and their vital work. * To provide financial assistance to a local social service agency for their support of low income citizens. ACTIVITIES AND SERVICES $9,000 is budgeted for the East County Family Service Center. $3,500 is budgeted to cover the estimated costs 'of a community clean-up effort sponsored by DCAN. _The DCAN neighborhood's mini-grant program was funded at $4,000 for 2003 and is funded at the $3,000 level for 2004. UCAN Neighborhood Grants 6,000 -,--------, 4,000 ~I-----_r---j 2,000 ~I---__ -_~---.J O -+---~"'-r----.--.---c..,-",----! INFORMATION AND OUTREACH EXPENDITURE DETAIL 001.24 557 200 557 210 THREE YEAR COMPARISON COMMUNITY INFORMATION SERVICES Community Information Services NEIGHBORHOOD ASSOCIATION ,Supplies Other Services and Charges TOTAL INFORMATION AND OUTREACH % Increase (Decrease) Prior Year OTHER SERVICES AND CHARGES DETAIL: Communication Public utility (Spring Clean-up) DCAN neighborhood grants Registrations for conferences, copier maintenance Total other services and charges 30 Actual Expended 2002 $ 10,000 1,293 2,958 $ 14,251 Actual Approp 2003 $ 9,000 .. 4,000 10,000 $ 23,000 6l.39% Estimated Required 2004 $ 9,000 3,000 8,700 $ 20,700 -10.00% $ 200 3,500 3,000 2,000 $ 8,700 ADMINISTRATION • .. • MISSION STATEMENT \ COMMUNITY EDUCATION and SENIOR PROGRAMS The Camas Community Ep.ucation Program is dedicated to offering reasonably priced, high quality, lifelong learning and recreational opportunities for residents of all ages residing in the Camas School District. 11 ACTIVITIES AND SERVICES The Camas Community Education Program offers quarterly youth activities including sports camps, enrichment classes, youth basketball, field trips, summer park,programs and Friday youth ni&hts. Community Education offers quarterly adult classes ranging from basketball and volleyball to massage therapy, drawing and finance classes. The Camas Community Education Program also coordinates the rentals of all Camas School District buildings. Senior activities are included here separately from the Community Education Program. COMMUNITY EDUCATION EXPENDITURE DETAIL THREE YEAR DETAIL 001.25.571 200 Community Education Intergovernmental Services '290 Senior Programs Supplies Other Services and Charges TOTAL COMMUNITY EDUCATION % Increase (Decrease) Prior Year OTHER SERVICES AND CHARGES DETAIL: Communication Travel Miscellanous Total Actual Expended 2002 $. 13,500 395 4,248 $ 18,143 t Actual Approp 2003 $ 11,000 900 4,675 $ 16,575 . -8.64% Estimated Required 2004 $ 11,000 900 4,675 $ 16,575 0.00% $ 500 4,000 175 $ 4,675 ADMINISTRATION • 31 [ r r .. DOWNTOWN VISION COALITION MISSION STATEMENT The revitalization of the downtown is a multi-year effort to improve t.he core business district of the City. Within this area, the program strives to promote and enhance economic vitality, residency, cultural opportunities, recreational activities and beautification. Public and private partnerships, coupled with a strong business retention and recruitment program will optimize the ability to attract and keep a number of key anchor tenants. By encouraging a carefully crafted mix of small town charm and broad array of shOPP,ing opportunities, the goal is to make the downtown a "first choice" destination for business owners and patrons alike. The CDBG rental housing program is expected to complement private re-investment in the downtown. DEPARTMENT GOALS FOR 2004 • 1. Add more attractive elements to the streetscape of downtown. 2. Promote the downtown business area as a destination. 3. Continue development of a housing strategy for the downtown district, with private and public re-investment. ACTMTIES AND SERVICES The DVC is established as a nine member non-profit organization representing the interests of the implementation partners, downtoWn stakeholders, and the broader community. The City will provide funding and staff in support of this coalition and their program activities. The Downtown Camas Vision and Implementation Plan, adopted by the City in August 2001, represents a holistic approach I 4 to downtown revitalization and is the basis for the DVC work plan. The plan identifies five focus areas: 1) creating a healthy business environment, 2) facilitating parking and \ccess, 3) maintaining design integrity and local infrastructure, 4) strengthening social and historical foundations, and 5) enhancing marketing and publicity. A number of tasks have been accomplished since 2001. An example is the downtown plaza on 4th between Birch and Cedar. A series of strategies set forth specific methods for bringing about the desired outcomes in each focus area. These are supported by actions that establish the steps necessary to implement the strategies and thus fulfill the vision. ADMINISTRATION 32 " 001.26 558 900 594 950 DOWNTOWN VISION COALITION DEPARTMENT EXPENDITURE DETAIL THREE YEAR COMPARISON Actual Expended 2002 PLANNING AND COMMUNITY DEVELOPMENT Salaries and Wages $ 9,090 Persormel Benefits , 1,784 Supplies 13,667 Other Services and Charges 17,586 Communicati ons 1,352 Advertising Repairs and maintenance • Miscellaneous (printing and event sp onsorships) 4,982 CAPITAL OUTLAY Other Infrastructure ,. TOTAL DOWNTOWN VISION COALITION $ 48,461 % Increase (Decrease) Prior Year DOWNTOWN VISION COALITION PERSONNEL SCHEDULE Recreation Coordinator (.3 FTE) Overtime % Increase (Decrease) Prior Year OTHER SERVICES AND CHARGES DETAIL Painting and lighting downtown umbrellas Cement telephone support removal and improvement Trail cormectivity to downtown Mini-mall design -extension to south side of 4th Avenue Infrastructure associate d with above projects Consultant services Total 33 Actual Approp 2003 $ 13,419 4,026 7,500 55,000 5,000 26,000 8,000 20,000 $ 138,945 Actual Approp 2003 $ 12,419 1,000 $ 13,419 Estimated Required 2004 $ 14,663 • 3,673 3,100 26,250 4,000 13,600 3,130 6,920 $ 75,336 -45.78% Estimated Required 2004 $ 13,602 1,061 $ 14,663 9.27% $ 7,500 5,000 3,000 750 5,000 5,000 $ 26,250 ADMINISTRATION .. r f r I r I f [ I ( I I I I MISSION STATEMENT GROWTH MANAGEMENT ACT CAPITAL PROJECTS FUND This fund accounts for expenditures that will be funded from proceeds of the local real estate excise tax collected by the county from sales of real estate within the city. The proceeds of the parks and open space impact fees are also d~p~sited in this fund to be expended for purposes for which the tax was collected. School impact fees are collected by the city and immediately remitted to the county for credit to the school district. Transportation impact fees and fire facility impact fees are also accounted for within this fund. Other funds for open space or related projects received from from other governmental agencies will be deposited and accounted for in the fund . , GOALS FOR 2004 l. 2. 3. , Park and open space acquisitions consistent with the park, open space comprehensive plan. Design of a neighborhood park site. Street projects including the SE 1st Street/Lake Road proj ct. • COMMENTS ON BUDGET APPROPRIATIONS Transportation Impact Fees (TIF) are transferred to the City Street Fund to support TIF eligible projects: $1,200,000 for NW 18th & Hood, $330,00 for 192nd Avenue, $50,000 for Crown Road and 3rd Avenue, $175,706 for Lake Road and SR500 and to repay a portion of the public works trust fund loan for SE 1 st Street and Lake Road. Fire impact fees and real estate excise tax revenues will be used to repay a portion of the interfund loan to construct the Fire Station 42 facility and to conduct an engineering cost estimate for a new downtown fire station. Real estate excise tax revenues will be transferred to the Klickitat Park Construction Fund for the design and construction of a neighborhood park. ADMINISTRATION 34 .. • II , , GROWTH MANAGEMENT ACT CAPI'PAL PROJECTS FUND REVENUE DETAIL . THREE YEAR COMPARISON ... 300.00 I 291 740 Beginning Appropriated Fund Balance 317 Taxes: Local Real Estate Excise Tax .. Total Taxes Intergovernmental Revenue: 337 010 Conservation Futures-County Total Intergovernmental Revenue 345. Charges for Goods and Services: .. '" 850 10 Impact Fees-Transportation 850 00 Impact Fees-Parks & Open Space 850 20 Impact Fees-Fire I Total Charges for Goods and Services Miscellaneous Revenue: , 361 110-Investment Interest "l'l Total Miscellaneous Revenue Total Estimated Revenues $ Actual Revenue 2002 813,281 813,281 457,533 694,559 • 123,684 1,275,776 179,562 179,562 2,268,619 .. Adjusted Estimated 2003 $ 1,279,873 637,328 637,328 93,000 93,000 400,000 500,000 , 100,000 1,000,000 130,000 130,000 3,140,201 $ Estimated Revenue 2004 1,460,782 800,000 800,000 400,000 470,000 120,000 990,000 "'75,000 75,000 3,325,782 Total Estimated Resources $ 2,268,619 $ 3,140,201 $ 3,325,782 .. ADMINISTRATION 35 r [ r [ r r [ { r [ ( , l [ t 1 { GROWTH MANAGEMENT ACT CAPITAL PROJECTS FUND EXPENDITURE DETAIL THREE YEAR COMPARISON Actual Actual 300.00 Expended Approp 2002 2003 Otheli Services and Charges 594 220 Professional Services $ $ Total Capital Outlay Capital Outlay: 594 220 Security of Persons and Property 21,080 380,000 760 Park Facilities 203,536 260,000 , 790 Oth~r Open Space 299,239 300,000 950 Pedestrian Paths/Trails 595 300 Roadway 25,783 Total Capital Outlay. 549,638 940,000 Other Financing Uses: 597 000 Operating Transfers Out 2,943,235 2,200,201 • Total Growth Management Capital Project Fund $ 3,492,873 $ 3,140,201 CAPITAL OUTLAY DETAIL: Capt. William Clark Park Improvements Benton Park Improvements Openspace Acquisition East Hill Top Park Acquistion Heritage Trail Alterations Trail/path Acquistion and Development Total Capital I Park and Open Space Acreage I $ 50,000 30,000 200,000 · 500,000 50,000 50,000 • $ 880,000 700 ~---------------------------------=~-=~--~ VI e 600 +---------------------=-::-::----- ~ 500 -l------------- '0 400 -l---------------='=__ Q; 300 "E 200 i 100 o Pre-1990 Acquired 1990-2003 Acquired I • Parks • Open Space I Totals Estimated Required 2004 $ 10,000 10,000 580,000 200,000 100,000 880,000 2,435,782 $ 3,325,782 ADMINISTRATION .. 36 KLICKITAT PARK CONSTRUCTION PRO TECT STATEMENT This fund will account for the construCtion of the Klickitat Park. COMMENTS ON BUDGET APPROPRIATIONS Funding for this project will come from real estate excise tax revenues. 322.00 322.00 REVENUE DETAIL 397 000 Other Financing Sources: ~ 594 760 Operating Transfers in Total Other Financing Sources Total Estimated Resources EXPENDITURE DETAIL Park Facilities Total 37 Estimated" Revenue 20D4 $ 500,000 500,000 $ 500,000 Estimated Required 2004 $ 500,000 $ 500,000 ADMINISTRATION r I r ( r r [ I 1 [ [ I FINANCE DEPARTMENT J . Finance Director (1) . \ .. ~ , I CITY CLERK/RECORDS ACCOUNTING AND INFORMATION ·SYSTEMS RISK MANAGEMENT FINANCIAL SERVICES SERVICES I Accountant (1) r---Manager of Information . . Systems Services (1) .. I Deputy Treasurer (1) -Information Systems , I Technician (1.5) -. , Financial Assistant II (4) r--- , , . I · 38 FINANCIAL AND RECORDS SERVICES DEPARTMENT MISSION STATEMENT The Finance Department's mission is to ensure the City's financial stability, maximize the use of its iI' financial resources, and provide superior financial, accounting, treasury and budgeting information and services, while maintaining the highest level of public trust. The Finance Department strives to provide progressive, automated, quality services to the citizens, City Council and Mayor, and the many City departments it serves using the most advanced technology available and affordable. DEPARTMENTAL GOALS FOR 2004! 1. Implement new rates for Water, Sewer, Sanitary and Equipment Rental utilities. 2. Research new methods of collection for accounts receivable payments for simplicity to citizens and efficiency for staff. 3. Implement new time reporting process for the Fire Department using the existing payroll accounting software. f 4. Structure financing arrangements for capital projects and purchases, and ambulance vehicle and related equipment. 5. Enhance cross training employees to provide continuation of service during employee absences. ACTIVITIES AND SERVICES The Finance Department consists primarily of the following service areas: Accounting/Financial Services Budgeting and Accounting Financial Reporting Utility Billing and Receipting Payroll and Benefits LID Billing and Receipting Accounts Payable Accounts Receivable Cash and Investment Mgmt. Equipment Rental COMMENTS ON BUDGET APPROPRIATIONS Records/Risk Management City Clerk duties Information archival . Records Searches Insurance Management Jt/; Municipal Code The Finance Department budget maintains personnel at the same level as the 2003 budget. The Information Systems function is under the Finance Director is accounted for in its own department. In addition, all network equipment, software and PC's city-wide are included in the Information Systems Department of the General Fund, except those that are used for the city's utility systems and the Emergency Rescue Fund. Hardware and software for these are included in their respective fund. , FINANCE 39 '\ , STATISTICAL INFORMATION The Finance Department is the core of many central services for the City. Superior customer service and improved processes are annual goals. The following charts reflect growth trends that influence changes in processes and procedures to meet internal performance measures with limited staff. • Ten Years of Cash Outflows 35,000,000 30,000,000 25,000,000 20,00Q,000 15,000 ,000 10,000,000 5,000,000 0 1994 1995 1996 1997 1998 1999 · 2000 2001 2002 2003 est ~ The following two tables reflect growth over seven years and a snapshot of what the volumes were in 1990. In this time frame , services provided to citizens fu ave doubled, yet only one Financial Assistant has been added. Service levels continue to improve due to continual process improvements, automation, and software enhancements . , Total Utility Bi Is Sent Total Year End Investments 43 ,027 30,000,000 t .. 45,000 • 40,000 t--25,000 ,000 - .. 1> -0 0 r-t--35 ,000 W I!? 20,000,000 r-t--r----0 ,----f---0 30 ,000 ,1L6.9' .!!! g r--f--f--t--'0 15,00'0,000 r--I--I--I--I--f----~ 25 ,000 c iii 20,000 ~ f--f--f-----: I--'" ---l -I--I--I--I--I--~ 10,000,000 '" 15,000 I--f--f--I---I--cP -.. 10,000 I--f--f--I---I--a> -I--I--I--I--I--"--5,000,000 .. 5,000 I--f--f--I---I--lL 0 I--10---10---I---I--0 -I--I--I--I--I--I-- .... .... 0 CD .... co a> 0 ...... N VI 0 CD ..... co a> 0 .... N VI a> a> a> a> a> 0 0 0 Q) a> '" '" '" '" 0 0 0 Q) a> a> a> a> a> 0 0 0 t") '" '" '" '" '" 0 0 0 t") ...... ...... ...... ...... ...... N N N 0 .... .... .... ...... ...... N N N 0 0 , 0 N N FINANCE 40 f FINANCIAL AND RECORDS SERVICES EXPENDITURE DETAIL THREE YEAR COMPARISON :A~1" Actual Actual Estimated 001.04.514 Expended Approp Required 2002 2003 2004 100 ADMINISTRATION Salaries and Wages $ 76,452 $ 78,746 $ 81,106 Personnel Benefits 13,102 16,000 16,000 Supplies 200 200 Other Services and Charges 1,264 3,000 2,400 230 FINANCIAL SERVICES Salaries and Wages 294,603 263,444 281,139 Personnel Benefits 81,307 79,033 91,454 Supplies 6,046 7,000 6,000 Other Services and Charges 18,225 21,989 20,400 Intergovernmental Services oil 400 TRAINING Other Services and Charges 975 2,000 1,600 Interfund Payments for Services 1,002 500 600 TOTAL FINANCIAl:. AND RECORDS SERVICES $ 492,976 $ 471,912 $ 500,899 % Increase (Decrease) Prior Year -4.27% 6.14% Actual Estimated FINANCE PERSONNEL SCHEDULE Approp Required 2003 ~. 2004 '" ( Finance Director $ 78,746 $ 81,106 Deputy Treasurer 46,476 49,306 Accountant 51,800 56,605 Financial Assistant II (4) 165,168 175,228 Total Salaries $ 342,190 $ 362,245 % Increase (Decrease) Prior Year "5.86% OTHER SERVICES AND CHARGES DETAIL: Professional Services (Bank fees, software programming and licensing) $ 10,000 Communication (telephone charges) 4,500 Travel 400 Insurance (liability) 1,000 Repairs and Maintenance of small office equipment 1,000 Registrations for classes, subscriptions, membership dues 3,500 Total other services and charges $ 20,400 FINANCE 41 INFORMATION SYSTEMS MISSION STATEMENT The mission of the Information Systems division is to provide technical support and network 'services and resources which significantly enhance the service level provided to the network users and citizens requesting information. The Information Systems division provides a central technology service of integrating cOll}IDon data and voice processes, to provide information to the citizens in the most efficient, useful format possible. The division also has the responsibility of maintaining, protecting and securing the City's vital data assets and network resources to ensure data and information integrity. DEPARTMENTAL GOALS FOR 2004 , ... 1. Intranet. Continue developUlent of the City's Intranet and creating new resources, documents and forms for online access. 2. Web Development. Continue with enhancements to the City's new site, reviewing the previous year's progress and developing procedures for updates and new development. 3. Desktop Support and documentation. Update library public PC policies, profiles and software, review city-wide support and maintenance procedures for process improve- ments and improved support to network users. Update departmental documentation. • 4. Network, Internet and TecIinology Policies and standards. Review and update the City's network, internet, phone and vOicemail, and e-mail poliCies. Review city replacement standards and the use/development of new technologies. 5. Parks & Rec. Update RecTrak to new windows version and move to newer server. 6. Training. Depending on timing of projects, WindowsXP and Advanced Groupwise training has been requested for internal staff training for 2004. ACTMTIES AND SERVICES The Information Systems division pro~des many system services and administration including: 1. Project management. PrOviding project management for all networking projects (voice and data). 2. Desktop and user support. Providing technical support to users and maintenance on the city's inventory of desktop computers. Maintain an inventory of hardware and software licensing requirements. This includes remote units and user support. 3. Networking Administration and System Support. Maintaining the city's servers and net- working hardware. PrOviding network administration and system engineering. 4. Telecommunications. PrOviding system and database administration and user su},port for the city's PBX system, voicemail and internet services. 5. Data Security. PrOviding daily backup, recovery and virus protection across the network. 6. Information Processing. PrOviding a central reference for the planning and development of city databases and information processing. Integrating the city's data with external agencies. • 7. Web Developmenpand Prggramming. Web site development, maintenance and programming. FINANCE 42 J f f [ r { I .1 l r I I l COMMENTS ON BUDGET APPROPRIATIONS \ There have been no significant changes from budget year 2003 to budget year 2004. Hardware such as computer replacements have been limited to those approaching or exceeding a life cycle of 4 years. Of the approximate 159 desktop computers maintained and used within the City, 22 (14%) are to be replaced in year 2004. With the two newer facilities (Fire Station 42 and the library) adding to the computer inventory totals, replacement of those PC's is expected to make an impact in upcoming budget cycles beginning in year 2005. To reach a 4 year replacement cycle the City will need · to plan to replace over 40 PC'S each year (over 50 to get closer to a 3 year replacement cycle) in future budget years. ' The remaining expenditures for the Information Systems Division is primarily for salaries, benefits, ongoing licensing for networking software, Microsoft Office, Virus Protection software, and other general network expenses. , STATISTICAL INFORMATION . Desktop Computers Per Department 60 51 . I/) 50 ... Q) .... ::J Q. 40 E 0 0 10-30 0 ... Q) .c 20 E ::J Z 10 0 <: (/) (/) <: (/) <: ·e ~ « 0 (/) <: <: ~ 0/5 0 -'" ~ E .2 N .2 :; 0 2 (/) E Q) -v m <: -'" ~ S iii 20/5 ~ Q) iii o >-C/)~ ~() u .!:! 'EC/) ~ v !l. Q) :0 0 0:: u::: :l !l. The Information Systems division supports users across all services and departments. Together with desktop support, the division maintains the ·city's network infrastructure, C '" 0:: 0/5 ci> <: UJ and administers the phone system, voicemail system and internet services for all departments. The computer total has increased approximately 30% in two years primarily due' to new construction. FINANCE 43 AI • t , ... INFORMATION SYSTEMS EXPENDITURE DETAIL Actual Actual Estimated 001.12 Expended Approp Required 2002 2003 2004 51 900 INFORMATION SYSTEMS .. Salaries and Wages $ 85,643 $ 127,385 $ l35,067 Personnel Benefits 19,770 33,215 30,347 Supplies 57,662 55,600 58,600 Other Services and Charges 29,775 45,000 44,250 ~ # Intergovernmental SerVices 2,000 1,000 Interfund Payments for Services 1,262 1,000 300 594 180 CAPITAL OUTLAY Capital Outlay 16,170 TOTAL INFORMATION SYSTEMS $ 210,282 $ 264,200 $ 269,564 % Increase (Decrease) Prior Year 25.64% 2.03% Actual Estimated INFORMATION SYSTEMS PERSONNEL SCHEDULE Approp Required 2003 2004 Manager of Information Systems (.·5 FTE 2002, 1 FTE 2003) $ 65,941 $ 67,931 Information Systems Technician ( 1.5 FTE) 61,444 67,l36 . Total Personnel $ 127,385 $ l35,067 % Increase (Decrease) Prior Year 6 .03% OTHER SERVIeES AND CHARGES DETAIL: Professional Services (software licenses, technical support,web development) $ 36,000 , Communication (telephone charges, internet access) 2,000 Travel 1,000 Insurance · 250 Repairs and Maintenance of small office equipment 2,500 Registrations for classes, subscriptions 2,500 Total other services and charg ~s $ 44,250 Allocation of Services • Technology/Information Systems Management and Planning • • Web DevelopmenUProgramming Services o Server/Network Administration and Engineering • User and Desktop Support and Maintenance 1I 1'elecommunicationsNoicemaillinternet Administration o Hardware Acquisition and Technology Research .Training • Although no formal policy sets requirements on allocation of seryices, the services usually weigh more heavily in ongoing support of users and desktops, network administration and maintenance, and technology management and planning. ;T he above chart is a general breakdown of servi es provided . 44 FINANCE • , ( i r r .. OTHER GENERAL GOVERNMENTAL SERVICES RJNCTION The other general governmental services section of the budget provides for all expenses of general operations of the city not provided under a specific fund and department. ACTMTIES AND SERVICES Other general government includes miscellaneous government expenses such as duplication, printing, postage, general liability insurance, dues to the Assooation of Washington Cities and State Auditor's Office audit fees. COMMENTS ON BUDGET APPROPRIATIONS A Significant portion of the general liability insurance premium to Washington Cities Insurance Authority is included in the budget of this department with a city-wide premium in 2003 of $218,54~ and anticipated premium in.2004 of $217,669. 001.07 519 OTHER GENERAL GOVERNMENT SERVICES DETAI~ THREE YEAR COMPARISON 900 MISCELLANEOUS Supplies Other Services and Charges Intergovernmental Setvices and Taxes Actual Expended 2002 $ 20,063 67,477 24,939 $ Actual Approp 2003 26,000 77,000 26,500 Estimated Required 2004 $ 25,500 73,500 27,000 531 r~ 567 700 AIR POLLUTION CONTROL Intergovernmental Service'S and Taxes 000 MENTAL AND PHYSICAL HEALTH \. 3,405 3,891 4,062 Intergovernmental Services and Taxes 2,288 2,600 2,800 .... TOTAL OTHER GENERAL GOVERNMENT SERVICES $ 118,172 $ 135,991 $ 132,862 % Increase (Decrease) Prior Year 15.08% -2.30% / OTHER SERVICES AND CHARGES DETAIL: Professional Services (AWC membership, code book updates, Code On-line) $ 14,000 Communication (postage, telephone charges) 17,000 Operating rentals and leases (postage meter, post office box) 500 Insurance (General Fund's portion of liability, property, and fidelity) .. 31,000 Repairs and Maintenance (Two copy machines, mail machine) 5,gOO Annual fee with WA General Admin., city pins, business cards 6,000 Total other services and charges $ 73,500 FINANCE 45 LID GUARANTY FUNCTION State law requires the establishment of a LID guaranty fund when a municipality has issued LID debt. COMMENTS ON BUDGET APPROPRIATIONS Since the City no longer has any LID debt, cash and investments in this fund are not required to be reserved; therefore, all cash and investments were transferred to the General Fund to help finance general obligations of the City. 222.00 REVENUE DETAIL THREE YEAR COMPARISON Actual Revenue 2002 Adjusted Estimated 2003 Estimated Revenue 2004 291 740 Beginning Appropriated Fund Balance $ $ 50,000 $ 361 110 397 000 222.00 597 000 Miscellaneous Revenue: Investment Interest Total Miscellaneous Revenue Other Financing Sources: Operating Transfers In Total Other Financing Sources Total Estimated Revenues 11,342 11,342 51,985 51,985 $ 63,327 $ 50,000 $ ===== EXPENDITURE DETAIL THREE YEAR COMPARISON Other Financing Sources: Operating Transfers Out Total LID Guaranty Fund Actual Expended 2002 Actual Approp 2003 Estimated Required 2004 $ 250,000 $ 50,000 $ ----- $ 250,000 $ 50,000 $ ===== « FINANCE 46 r r r r L r f ' I I [ I I I I I [ UNLIMITED TAX GENERAL OBLIGATION BOND REDEMPTION · MISSION STATEMENT This fund accounts for the payment of principal and interest on the 1996 unlimited general obligation refunding bonds and the $7,960,000 bonds issued in 2000 to expand and remodel the city library. REVENUE DETAIL " THREE YEAR COMPARISON Actual 239.00 Revenue 2002 Taxes: 361 111 Real and Personal Property $ 783,700 Total Taxes $ 783,700 EXPENDITURE DETAIL THREE YEAR COMPARISON Actual 239.00 Expended 2002 Redemption of General Long Term Debt 591 720 Principal on library Bonds $ 250,000 59,1 760 Principal on Park Bonds 90,000 Total Redemption of General Long Term Debt 340,000 Interest and Other Debt Service 592 720 Interest on library Bonds 401,040 592 760 Interest on Park Bonds 39,775 Total Interest and Other Debt SerVice 440,815 Total Unlimited Tax General Obligation Bond Redemption Fund $ 780,815 1996 Refunding Bonds Principal Interest 2004 $ 100,000 $ 30,985 2005 105,000 26,085 2006 110,000 20,835 $ 315,000 $ 77,905 2000 Library Bonds Principal Interest 2004 $ 280,000 $ 375,290 2005 290,000 361,290 2006 305,000 346,790 $ 875,000 $ 1,083,370 47 Adjusted Estimated 2003 $ 784,085 $ 784,085 Actua; Approp 2003 $ 265,000 95,000 360,000 388,540 35,545 ... 424,085 $ 784,085 Total $ 130,985 131,085 130,835 $ 392,905 Total $ 655,290 651,290 651,790 $ 1,958 ~370 $ $ $ $ ~ £stlIDated Revenue 2004 786,275 786,275 £stlIDated Required 2004 280,000 100,000 380,000 375,290 30,985 406,275 786,275 Last Year of Payment 2009 Last Year of Payment 2020 FINANCE t • 4 LIMITED TAX GENERAL OBLIGATION BOND REDEMPTION MISSION STATEMENT This fund accounts for the principal and interest on bonds issued, in 1996 to construct a police facility and refund a CERB loan. This fund, also, accounts for the principal and interest for Public Works Trust Fund loans for Parker Street and SE i st Street road improvements. In addition, the city's proportionate share of the incremental costs of constructing an underground transmission line in west Camas was accounted for here until the debt was paid . ; off in 2002. The loan for the fire pumper tru<;:k purchased in 2003 is accounted for here also. , REVENUE DETAIL THREE YEAR COMPARISON -Actual Adjulsted Estimated 240.00 Revenue Estimated Revenue 2002 ' 2003 2004 Taxes: 311 100 Real and Personal Property $ 842,511 $ 582,010 $ 5)1,588 Total Taxes 842,511 582,010 521,588 Other Financing Sources: 397 000 ~Operating Transfers In: 125,201 103,577 Total Other Financing Sources 125,201 103,577 , Total Estimated Resources $ 842,511 $ 707,211 $ 625,165 FINANCE 48 i ' LIMITED TAX GENERAL OBLIGATION EXPENDITURE DETAIL THREE YEAR COMPARISON Actual Actual Estimated 240.00 E'::pended Approp Required 2002 2003 2004 591 210 Police Facility!principal $ 150,000 $ 160,000 $ 170,000 330 Power LinesjPrincipal 205,524 210 Pacific Rim BlvdjPrincipal 35,000 35,000 35,000 595 SE 1st Street Road ImprovementsjPrincipal 122,746 31,026 595 Parker Street 1996/Principal 96,429 96,429 595 Parker Street 1997 jPrincipal 57,875 220 Fire Pumper Truck Principal 61,789 592 210 Police Facility /Interest 98,933 89,999 83,254 330 Power Lines/lnterest 10,717 210 Pacific Rim Blvd/lnterest 19,517 19,756 17,141 595 Parker Street 1996/Interest 199,219 40,500 37,607 595 Parker Street 1997/Interest 140,326 24,300 , 595 SE 1 st Street Road Improvements/lnterest 2,813 2,455 2,931 220 Fire Pumper Truck Interest 7,813 TotalLimited Tax General Obligation Bond Redemption Fund $ 721,723 $ 707,211 $ 625,165 1996 Limited Tax Bonds Last Year Principal Interest Total of Payment 2004 $ 205,000 $ 100,395 $ 305,395 2005 210,000 90,350 300,350 2006 225,000 79,850 304,850 2011 Parker Street -1996 PWTF Loan Last Year Principal Interest Total of Payment 2004 $ 96,429 $ 37,607 $ 134,036 2005 96,429 33,714 130,143 2006. 96,429 31,821 128,250 2016 Parker Street -1997 PWTF Loan Last Year Principal Interest Total of Payment 2Q04 $ ~ 57,857 $ 24,300 $ 82,157 2005 57,857 22,564 80,421 2006 57,857 20,829 78,686 2017 SE 1st Road Improvements -2001 PWTF Loan Last Year Principal Interest Total of Payment 2004 $ 31,027 $ 2,948 $ 33,975 2005 31,027 2,792 33,819 2006 31,027 2,637 33,664 2021 Fire Pumper Truck -2003 Loan Last Year Principal Interest Total of Payment 2004 $ 61,789 $ 7,813 $ 69,602 2005 63,545 6,058 69,603 2006 65,351 4,252 69,603 2008 FINANCE 49 .. .. FIREMEN'S PENSION • FUNCTION The Firemen's Pension budget provides for medical care and pension payments for the city's regular paid firefighters who were employed prior to January 1, 1971. Firefighters retired subsequent to that date will be paid from the Law Enforcement Officers and Firefighters Retirement System administered by the State of Washington. Medical expenses for firefighters employed subsequent to January 1, 1971, must be paid by the city General Fund directly. COMMENTS ON BUDGET APPROPRIATIONS Retired firefighter pensions are increased by an amount equal to the change in the Seattle consumer price index January to January each year . There is currently one surviving spouse receiving retirement benefits under this syStem and two firefighters receiving subsidy payments to his state pension. REVENUE OET AIL THREE YF:AR. COMPARISON I Actual .Adjusted Estimated 611.00 • Revenue Estimated Revenue 2002 2003 2004 Intergovernmental Revenue 336 060 Fire Insurance Premium TeL'\: $ $ 9,000 $ 16,000 . / Total Intergovernmental Revenue 9,000 16,000 Miscellaneous Revenues: 361 110 Investment Interest (8,703) 369 000 Employer Contribution 18,046 , Total Miscellaneous Revenues 9,343 Total Estimated Revenues • $ 9,343 $ 9,000 $ 16,000 ,. • EXPENDITURE OET AIL THREE YEAR COMPARISON • Actual Actual Estimated 611.00.522 Expended Approp Required 2002 2003 2004 Disability and Retirement: 200 Pension and Disability $ 22,559 $ 9,000 $ 16,000 Total Firemen's Pension \ $ 22 ,559 $ 9,000 $ 16,000 FINANCE 50 • , I I I I I I I j I r I I r I I I I I I I I I I . POLICE DEPARTMENT II P<pCE CHIEF (1) II II Pelice Chaplain I~ POLICE CAPTAIN (1) I CRIME PREVENTION (1) I CLERICAL/RECORDS (3) • f . I I I PATROL INVESTIGATIONS ADMINISTRATIVE DIVISION DIVISION SUPPORT DIVISION I ~ I I I Patrol Sergeant Patrol Sergeant Detective Administrative Squad A (2) Squad B (2) Sergeant (1) Sergeant,,(1) , I I Patrol Patrol Detective (1) 'School Resource Officers Officers !,-Officer (1) Squad A (6) Squad B (6) Social Services Parking ~ Specialist (1) Enforcement - (.475 FTE) 1 Court Security f-Officer (.4 75 FTE) . • Offender Work Crew Leader /I (1 FTE) . Animal Control -. ... . (Washougal Contract) .. 51 f r r r r r [ r: { [ I I I I {' LAW ENFORCEMENT:. DEPARTMENT MISSION STATEMENT The mission for every member of the Camas Police Department is to consis,tently seek and find ways to affirmatively promote, preserve and deliver a feeling of security, safety and quality of services to members of our community. DEPARTMENTAL GOALS FOR 2004 • The Camas Police Department is committed to maintaining the high level of service the citizens of Camas are accustomed to. Specific goa ls include: 1. to sustain the Camas community's corifidence in their police department by providing, caring, competent, efficient, timely services 2. maintaining the professional training of staff 3. assuring the department policies are contemporary and compliant with appropriate . regulations 4. maintain the Washington State Law Enforcement Accreditation 5. strive to sustain or improve budgetary efficiencies without negatively impacting proficiencies. ". ACTIVITIES AND SERVICES l The activities of the Police Department include enforcing criminal violations, investigating a variety of non-criminal complaints and educating citizens on a multitude of crime prevention and security issues. Other activities include parking enforcement and coordination of neighborhood and community progIams. In 2004 the Police Department will continue to manage corrections activities through Municipal Court to reduce overall jail and correction costs. Our staff will continue tp seek partnerships that will improve efficiencies while minimizing eXp enses. COMMENTS ON BUDGET APPROPRIATIONS As in'past years, we encourage staff to cOBtain operation costs. We strive to grow in our professionalism and in turn gain the respect and confidence of our community. Since 1999 we adopted the motto "No Call Too Small". Our commun:tty has become accustomed to this level , of service. We credit the Camas Ci ry Council for it's support thus allowing us to sustaiIt this level of service and philosophy. ., Eac~ year we have to acknowledge the increasing costs for support services which are outside our direct influence. Some of those services are CRESA dispatch and emergency services, Clark County Probation services and Clark County Jail services, and District/Municipal Court services. We are constantly looking for ways or opportunities to reduce these necessary and important costs of • necessary services. We are committed to representing the citizens of Camas in the highest standards of police professionalism . • Community safety and a strong police presence are high. prio\-ities for the Police Department. POLICE 52 • Performance Objectives for 2004 Reduce Average Response Time to under Six, Minutes * With the growth of the city over the past decade, increasing both roadway miles and congestion, we have found that response times to calls have increased steadily to a point above six minutes. Reduce Average Speeds in all NTM's to target goals * In cooperation with other city departments we are, and will continue to, assign the resources necessary to educate the public through enforcement and reach NTM goals. Increase Jllnk/ Abandoned Vehicle Removal * Our goal is to increase our identification of these vehicles through patrol. Once identified they Will be removed as quickly as. the law allows. Continue Conscious Management of City Resources * With sensitivi}y to overtime usage, purchasing practices, vehicle care, and facility / equipment maintenance. , * Our goal is to sustain and improve efficiencies in these areas. " POLICE 53 LAW ENFORCEMENT EXPENDITURE DETAIL THREE YEAR COMPARISON .. r Actual Actual ~stimated 001.08. Expended Approp Requireq. .. 2002 2003 2004 .. 521 100 ADMINISTRATION 4 Salaries and Wages S 265,042 S 273,089 S 291,901 Personnel Benefits 61,827 82,837 7~,610 Supplies 2,590 3,000 3,000 Other Services and Charges Professional Services , 2,450 3,000 3,000 Comm:unications (S100), Travel ($1,000) 4,837 6,100 6,100 Repairs,{Maint. (S2,500), Registrations (S2,500) t" Interfund Payments for Services 3,575 3,500 3,708 521 POLicE OPERATIONS 220 PATROL AND INVESTIGATIONS r Salaries and Wages ... 1,164,945 1,222,576 1,283,627 Personnel Benefits 285,022 ~66,173 329,500 Supplies 15,648 21,500 12,500 Other Services and Charges 34,645 41,043 45,021 Prof~ssional Services (S2,500) Uniform cleaning (S11,OOO) Insurance ($28,371liabiijty) Horse patrol, SWAT hours ($2,500) Intergd\rernmerital Services 6,000 6,000 Interfund Payments for Services 124,984 100,225 103,435 ~ 230 SPECIAL UNITS-POLICE RESERVES ". Salaries and Wages Personnel Benefits 189 Other Services and Charges 300 CRIME PREVENTION Salaries and Wages 59,823 59,079 60,543 Personnel Benefits 16,254 17,634 20,000 Supplies 4,482 1,000 2,000 Other Services and Charges 1,134 2,100 2,100 Ii Professional services ($500), Communication ($300), Travel ($300), Repairs ($500), Registrations ($500) 400 TRAINING Salaries and Wages 1,019 Personnel Benefits 224 Supplies 5,339 2,200 2,200 Other Services and Charges 12,311 9,500 14,000 .. Professional Services (S2,500, trainers and simulation trailer) Admin-Mgmt Training ($2,000) Travel ($2,500), Mileage ($2,000) Registrations, publications ($5,000) Intergovernmental Services 300 300 POLICE 54 001.08 500 710 910 930 950 528 600 528 800 , • . fA W ENFORCEMENT EXPENDITURE DETAIL THREE YEAR COMPARISON Actual Expended 2002 FACILITIES Salaries and Wag ~ 6,056 Personnel Services 1,511 Supplies . 8,175 Other Services and Charges ~ 58,420 Insurance ($4,487 property insurance) Public Utilities ($26,193) Repairs and Maintenance ($25,000) Intergovernmental Services Interfund Payments. for Services 918 TRAFFIC POLICING -PARKING ENFORCEMENT Salaries and Wages 15,616 Personnel Benefits 2,139 Supplies t 76 Other Services and Charges 948 Interfund Payments for Services " 3,252 OTHER MUNICIPAL SERVICES -COMMUNITY SERVICES Salaries and Wages 50,857 Personnel Benefits 9,568 , Supplies 4 Other Services and Charges 253 Professional services ($2,000), Travel ($800), Misc. ($800) FINGERPRINTING/OTHER AGENCY Intgov Professional Services 504 DISABILITY AND RETIREMEI\jT LEOFF-l Personnel Benefits 37,278 COMMUNICATION, OPERATIONS, CONTRACTED SERVICES Intergovernmental Services 158,687 COMMUNICATIONS, GENERAL Supplies 1,735 Other Services and Charg ~s 18,034 Communication ($ f 6,000 ceil phones, pagers, telephone) Repairs and Maintenance ($1,500 repair phones and radios) TOTAL LAW ENFORCEMENT AND COMMUNICATIONS $ 2,440,371 % Increase (I?ecrease) Prior Year 55 4 • , (Continued) • Actual Estimated Approp Required 2003 2004 5,000 5,000 1,500 1,~00 7,000 7,000 60,952 57,280 200 200 1,050 1,358 21,733 18,510 4 ,477 3,196 300 300 500 550 3,600 2 ,633 51,286 54,407 15,786 12,831 200 200 3,100 3,600 r 1,000 1,000 40,500 44,298 160000 171,000 1,500 1,500 18,500 17,500 $ 2,619,040 $ 2,669,408 7.32% 1.92% POLICE .. f r I [ . f I I I ( I I [ I ' 2.50 ~ 2.00 (.) :e 1.5 0 Q) (.) 1.00 0 a. 0.50 » Police Enforcement Per 1000 Capita , 1 77 1.70 1.62 1.55 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 est. POLICE • 56 DETENTION AND CORRECTION FUNCTION The detention and correction budget provides for cost of care of prisoners and parole services. ACTIVITIES AND SERVICES Prisoners are detained in the city jail temporarily. All other prisoners are held in the county jail. The city reimburses the county for board of prisoners and probation services. COMMENTS ON BUDGET APPROPRIATIONS As of January, 1997 the City must reimburse Clark County for its share of jail and probation costs. All expenses of the work crew program are now accounted for in this department. In previous years some of these costs were in the Street Fund. Noteworthy is $300,000 paid to Clark County for jail and probation services. Camas has very little control of these costs. They represent services that would be far more costly to provide locally. We will continue to use local resources and seek ways to mitigate these costs wherever possible. DETENTION AND CORRECTION EXPENDITURE DETAIL THREE YEAR COMPARISON 001.10.523 300 PROBATION AND PAROLE SERVICES Salaries and Wages Personnel Services Supplies Other Services and Charges Intergovernmental Services and TCL'(es Int~rfund Payments 600 CARE AND CUSTODY OF PRISONERS Salaries and Wages Personnel Services Supplies Other Services and C~arges Intergovernmental Services and TCL'(es TOTAL DETENTION AND CORRECTION % Increase (Decrease) Prior Year Actual Expended 2002 $ 36,202 5,771 $ 121 79,030 19,447 1,941 498 429 263,213 406,652 DETENTION AND CORRECTION PERSONNEL SCHEDULE Offender Crew Leader (one at .475 FTE, one at .525 FTE) Overtime Court Security Officer (.475 FTE) Overtime Total Personnel % Increase (Decrease) Prior Year Actual Approp 2003 $ 39,578 8,020 10,000 2,700 70,000 4,320 20,452 4,386 1,000 300 200,000 $ 360,756 -11.29% Actual Approp 2003 $ 36,578 3,000 18,952 1,500 $ 60,030 Estimated Required 2004 $ 38,040 7,510 10,000 ~ 2,700 120,000 4,450 21,698 4,498 1,000 300 180,000 $ 390,196 8.16% Estimated Required 2004 $ 34,857 3,183 20,107 1,591 $ 59,738 -0.49% . ",' ,POLICE 57 r r r I r r [ [ . .. J. r r l I J l J J I " ANIMAL CONTROL MISSION STATEMENT The Animal Control Department provides for animal control expenses. ACTIVITIES AND SERVICES The City of Camas and the City of Washougal operate the Animal Control services under an interlocal agreement with the City of Washougal administering the program. The City of Washougal also operates an animal control facility. Costs budgeted here are the City of Camas' anticipated 'share of its costs. -OTHER PHYSICAL ENVIRONMENT EXPENDITURE DETAIL THREE YEAR COMPARISON Actual Actual Estimated 001.16 Expended Approp Required 2002 2003 2004 539 300 ANIMAL CONTROL Supplies $ 821 $ 500 $ 500 Intergovernmental Services 63,279 70,563 .70,563 594 390 Capital Outlay 16,028 Total Other Physical Environment $ 80,128 $ 71,063 $ 71,063 % Increase (Decrease) Prior Year -ll.V % 0.00% POLICE 58 • J J r [ r r [ f r ( ( I I ( 1 I 1 I • .. FIRE DEPARTMENT • r-Fire Chief ( 1) - , . I) I Depu ty / Operations Chief (1) .. • Fire Marshal (1) Senior Administrative - Support Assistant (1) Administrative Support r--Assistant I (.5) Financial Assistant II (1) - Deputy Fire Marshal (2) I -, "A" Captain (2) I· "8" Captain (2) 1 "C" Captain (2)..-Paramedic Captain (1) I I. • Firefighter (2) Firefighter (2) -Firefighter (2) Firefighter I Firefigh ter I Firefighter I Par amedic (6) Paramedic (6) Paramedic (6) Volunteer FFs Volunteer FFs Volunteer FFs 59 r L r I r r [ r I f I I I , " FIRE CONTROL DEPARTMENT MISSION STATEMENT To provide the highest quality service to our community through the protection and preservation of life and property. .. DEPARTMENTAL GOALS FOR 2004 1. Manage fire and life safety aspects of all new commercial construction occurring in 2.0.04. 2. Arrive on emergency scenes within seven minutes of dispatch 9.0% of the time. 3. Impl~ment federal grant SCBA equipment. 4. Begin preliminary work for new downtown fire station and bond levy vote. 5 .' Place new engine in service and alter ladder truck response to lessen wear. ACTIVITIES AND SERVICES The Fire Department provides plan review of new commercial construction, fire safety inspection of commercial and public occupancies, public safety education, fir~s suppression and emergency medical services. Trained personnel provide both fire suppression and ambulance transport services, with the ambulance services funded through the Emergency Rescue Fund. COMMENTS ON BUDGET APPROPRIATIONS , The 2.0.04 budget is status quo, witli no new personnel or services. The additional position budgeted in 2.003 was deferred due to budget constraints. The organizational chart reflects that loss as well as a shift of one firefighter to firefighter-paramedic, achieved through training of an existing employee in 2.0.03. The 2.0.03 budget reflected 2.001 wages. The proposed 2.0.04 budget reflects 2.0.04 wages resulting from an arbitrated contract settlement in 2.0.03. Showing current wages accounts for a majority of increase in the 2.0.04 budget. A 9.0% matching Federal grant for replacement of self-contained breathing apparatus was ,received August 1, 2.0.03. The $127 ;.0.0.0 expense for purchase of the SCBA is included in the 2.0.04 budget request. Included also is $3.0,.0.0.0 for development of engineering cost estimates for a . new downtown fire station, consistent with the Capital Facilities Plan. . ' • FIRE 60 • • \ FIRE CONTROL EXPENDITURE DETAIL THREE YEAR COMPARISON Actual Actual Estimated 001.09 Expended Approp Required 2002 2003 2004 522 100 ADMINISTRATION Salaries and Wages $ 133,136 $ 141,550 $ 154,308 Personnel Benefits 21,691 29,110 31,536 Supplies 5,315 5,500 5,500 Other Services and Charges 3,947 3,300 4,200 Interfund Payments for Services 6,622 7,600 9,700 522 FIRE SUPPRESSION 210 REGULAR FORCE Salaries and Wages 1,120,540 1,059,605 1,187,318 Personnel Benefits 230,583 250,495 280,990 Supplies 36,251 32,825 153,540 Other Services and Chru::ges 53,567 56,300 65,200 Professional Services ($10,000 for respiratory compliance, hose/ladder test, carpet cleaning) Insurance ($10,700 liability insurance) . Repairs and Maintenance ($36,000 on equiPPlent and vehicles) Cell phone, registration, publications ($8,000) Iritergovernmental Services 500 200 Interfund Payments for Services 4,994 6,100 5,100 220 VOLUNTEER FORCE ~ Salaries and Wages 9,929 12,000 8,000 , Personnel Benefits 10,849 7,700 7,300 Supplies 235 1,000 500 " Other Services and Charges 150 700 400 Interfund Payments for Services 295 100 230 WATER SERVICE Other Services and Charges 10,500 11,000 11,000 300 (public utility-hydrant rental) FIRE PREVENTION AND INVESTIG~TION Salaries and Wages 200,027 202,859 ' 216,686 ,. , Personnel Benefits 30,488 40,880 44,140 Supplies 5,380 12,800 9,350 Other Services and Charges 9,778 15,000 11,700 Professional Services ($6,000 for technical consulting) Cell phone, registration, publications ($5,000) Interfund Payments for Services 9,900 11,000 12,900 400 TRAINING Supplies 4,561 4,950 5,100 Other Services and Charges 19,454 25,500 26,000 Professional Services ($10,000) Travel ($6,000) • Registration, publications ($10,000) FIRE 61 .. r f f r r r [ [ r I [ [ I [ I ' I 0 ,01.09 500 "'- 950 528 600 , 800 594 220 FIRE CONTROL EXPENDITURE DETAIL ' THREE YEAR COMPARISON (Continued) Actual Actual Estimated Expended Approp Required 2002 2003 2004 FACILITIES Salaries and Wages 6,335 4,000 7,800 Personnel Benefits " 1,568 9 1,000 2,200 Supplies 3,839 5,000 2,750 Other Services and Charges 34,615 35,900 35,000 Professional Services ($8,500 janitorial, floormats, HV AC maintenance contract) t Insurance ($2,500 propert;y insurance) PubJic Utility ($20,000) Repairs and Maintenance ($4,000 on bldg.) illterfund Payments for Services 713 200 100 DISABILITY AND RETIREMENT-LEOFF 1 Personnel Benefits 36,223 18,000 42,000 COMMUNICATIONS , OPERATIONS, CONTRACTED SERVICES Intergovernmental Services 38,937 55,000 57,700 COMMUNICATIONS, GENERAL Supplies • 575 9,440 5,800 Other Services and Charges 22,635 18,850 19,700 Communication ($16,000 for cell phones, pagers, phones) Repairs and Maintenanc~ ($3,000 for radio repairs) CAPITAL OUILA Y Administration 69,454 30,000 Fire Suppression-Regular Force ' 41,215 30,000 Prevention 5,000 Communications, General 10,000 TOTAL FIRE CONTROL AND COMMUNICATIONS $ 2,143,086 $ 2,171,879 $ 2,453,818 % Increase (Decrease) Prior Year 1.34% 12 .98% ~ FIRE ~ 62 FIRE CONTROL PERSONNEL SCHEDULE Fire Clilef (1/2) Deputy Fire Chief (.9 FTE) Sr. Ad.rrlln Support Asssitant (.5 FTE) Overtime Ad.rrlln. Support Assistant I (.5 FTE) Fire Captain (6) Firefighter (12-2002, 12-2003) Holiday Pay Volunteer Force Fire Suppression Overtime Fire Marshal Deputy Fire"Marshal (2) Fire Prevention Overtime Total Fire Control % Increase (Decrease) Prior Year CAPITAL OlITLA Y DETAIL: Engineering Cost Estimates -New Downtown Fire Station TOTAL CAPITAL 63 $' Attual Approp 2003 $ 43,025 60,353 21,902 2,000 14,270 364,452 583,678 41,475 12,000 70,000 72,059 124,800 6,000 $ 1,416,014 $ 30,000 $ 30~000 Estimated Required 2004 $ 45,809 68,800 22,559 2,000 15,140 403,450 669,244 44,624 8,000 70,000 77,638 135,048 4,009 $ 1,566,312 10.61% FIRE [ r r { r ( l 1 I I I [ r I l ( STATISTICS Fire Responses Four Year Comparison The Fire Department responds to both fire and emergency medical calls within the city limits. Call inCFeases are typically 1,550 1,400 1,250 1,100 950 800 650 500 2000 .. A department goal is to arrive on emergency scenes within 7 minutes of dispatch 90% of the time throughout the City. 2001 100% • III 90% u III 80% c:: 0 70% c:l. III u 60% ~ • I.., 50% 0 u btl 40% as .. ·5 30% (,) ... 20% u Il. 10% 0% \ 2002 <2 2(}03 est. , related to population, which has been consistently growing. However, fluctuations have occurred in call volume over the past several years, possibly indicating a shift in demographics as the community has grown. <3 Fire Responses Time Comparisons <4 <5 <6 <7 Response Time in Minutes (Running total based on Year to· Date thru Sept. 2003) . FIRE 64 , .., , EMERGENCY SERVICES FUNCTION • • Emergency management provides for safety, food, aid and housing to citizens during time of disaster. ACTIVITIES AND SERVICES The emergency management budget provides for an intergovernmental payment to the county emergency services operation. The cost is based on per-capita. EMERGENCY SERVICES EXPENDITURE DETAIL THREE YEAR COMPARISON 001.11.525 Actual Actual Expended Approp 2002 2003 100 ADMINISTRATION Other Services' and Charges $ $ 500 Intergovernmental Services 9,145 10,000 TOTAL EMERGENCY SERVICES $ 9,145 $ 10,500 ~ , 65 • Estimated Required 2004 $ ..1 1,600 $ 11,600 FIRE • I i ( r i • EMERGENCY RESCUE MISSION STATEMENT To provide the highest quality service to our community through the protection and preservation qf life and plloperty. GOALS FOR 2004 L Meet ambulance-response time standards established by Clark County Ordinance. 2. Provide all Basic 4fe Support pre-hospi~al care providers in the East Clark County area with essential training in treatment of trauma, pediatrics and mass casualty. 5. Regam. financial health by end of 2005. ACTMTIES AND SERVICES The Fire Dep<l!tment provides emergency medical care and ambulance transpert to east Clark County. Efforts are being made to improve public relations and expand educational resources for both care providers and the public at large. Every effort is made ro provide the best possible service with the resources available. COMMENTS ON BUDGET APPROPRIATIONS The 2004 budget is a status quo budget aimed at controlling costs to aid in regaining financial health . . Actual 2004 wages based on an arbi~rated settlement are reflected in the budget and account for a significant increase. Purchase of a new ambufance to replace the oldest unreliable one will necessitate continued borrowing to manage monthly cash flow}ssues through 2004. FIRE 66 115.00 311 334 338 341 342 ... 347 367 369 391 EMERGENCY RESCUE REVENUE DETAIL THREE YEAR COMPARISON Actual Revenue 2002 100 Taxes: Real and Personal Property $ 542,832 Total Taxes 542,832 Intergovernmental Revenue: 040 State Grants 2,400 260 Shared Costs-Ambulance, Rescue, Emergency Aid 340,019 Total Intergovernmental Revenue 342,419 Charges for Goods and Services 600 Printing and Duplicating 160 600 Ambulance and Emergency Aid Fees 722,616 900 Culture and Recreation 4,005 Total Charges for Goods and Services 726,781 Miscellaneous Revenues: 000 Contributions and Donations-Private Sources 5,135 900 Other Miscellaneous Revenue 43 Total Miscellaneous Revenues 5,178 Other Financing Sources 800 Intergovernmental Loan Proceeds , Total Other Financing Sources Total Estimated Revenues 1,617,210 Total Estimated Resources $ 1,617,210 • 67 Adjusted Estimated Estimated Revenue 2003 2004 $ 558,983 $ 550,000 558,98~ 550,000 2,500 350,000 380,000 350,000 382,500 100 100 655,801 736,662 3,000 3,000 658,901 739,762 3,416 400 3,416 400 140,000 140,000 1 ,571,300 1,812,662 $ 1,571,300 $1,812,662 FIRE r · I r r I r [ I I I I I I ( I l .. Emergency Rescue responds to a number of calls each year as reflected in the graph below: .. 2,500 ,2,350 2,200 2,050 Ambulance Responses Four Year Comparison 2000 2001 2002 Ambulance Responses Comparison to Standards (thru Sept. 30) 2,400 2003 est. • 200 1 Actual • 2002 Actual .2003 Year to Date 110.0% ,-----------------------------------------, 100.0% +------------'------===---------====::--- 90.0% 80.0% 70.0% 60.0% 50.0% 40.0% 30.0% 20.0% 10.0% 0.0% ~ ., •. .; '.' • .1 • • • • • • • .: • • -,. '--• • .' • • • • • • • • • • • • • _. • • • • • • • • • • • Urban Suburban Rural Wilderness Response Time Standards (per Clark County Ordinance) Density of Time Population Category Standard per Sq .Mile Urban v 8:59 >2,000 Suburban 12 :59 1,000-2,000 Rural 19 :59 <1,000 Wilderness 1:00.59 1 or less 68 • , FIRE « EMERGENCY RESCUE EXPENDITURE DETAIL THREE YEAR COMPARISON , Actual Actual Estimated ~ 115.00 Expended Apprap Required Jt ; 2002 2003 2004 526 100 ADMINISTRATION .. 'Salaries and Wages $ 110,363 $ 115,164 $ 120,819 Personnel Benefits " 17,452 22,840 23,549 ~ Supplies 4,293 3,100 3,100 Other Services and Charges 25,151 1,100 1;300 Interest 5,250 2,500 2,500 Interfund Payments 77,600 80,000 96,000 " 200 ~~CESERVlCES i' .. Salaries and Wages 736,620 827,476 890,804 Personnel Benefits 142,002 189,000 206,120 Supplies 86,984 101,640 103,000 Other Services and Charges 48,277 , 55,100 56,200 Professional Services ($7,000 for medical advice) Operating rentals ($5,300 for oxygen cylinders) Insurance ($15,000 liability and property insurance) Repairs and Maintenance ($18;000 for equipment and ambulances) Medical waste disposal, laundry ($10,000) Intergovernmental Services and Taxes 400 400 ., Interfund Payments for Sewices 200 200 400 TRAINING Supplies 7,315 9,940 13,000 Other Services and Charges 19,741 24,100 21,600 Professional Services (classes $14,500) Travel ($2,000), Registrations ($5,000) Interfund Payments for Services 550 500 200 528 600 COMMUNICATIONS, ALARMS AND DISPATCH OPERATIONS, CONTRACTED SERVlCES Intergovernmental Services and Taxes 98,929 116,700 121,370 "-,800 COMMUNICATIONS, GENERAL Supplies 359 6,040 2,500 Other Services and Charges 11,669 10,500 10,000 Communication ($7,000 for cell phones, pagers, telephones) Repairs and Maintenance ($3,000 for radio repair) 597 000 CAPITAL OUTI.;A Y Hit ,Administration 5,676 Ambu/Rescue/Emer Aid , 140,000 Communications, General 5,000 TOTAL EMERGENCY RESCUE FUND $ 1,398,231 $ 1,571,300 $ 1,812,662 FIRE .. 69 Actual Estimated EMERGENCY RESCUE PERSONNEL SCHEDULE Approp Required 2003 2004 AMBULANCE, RESCUE AND EMERGENC::Y AID ADMINISTRATION [ire Chief (1/2) $ 43,025 $ 45,809 Deputy Chief ( .1 FTE) 6,706 7,644 Sr. Admin. Support Specialist (.5 FTE) 21,902 22,559 Financial Assistant II 42,531 43,807 Overtime 1,000 1,000 TOTAL ADMINISTRATION 115,164 120,819 AMBULANCE Paramedic Captain 66,864 73,620 Firefighter/Paramedic (12) 642,248 696,384 Holiday Compensation 28,364 30,800 Overtime 90,000 90,000 TOTAL AMBULANCE 827,476 890,804 TOr AL AMBULANCE, RESCUE AND EMERGENCY AID $ 942,640 $ 1,011,623 I % Increase (Decrease) over prior year 7.32% CAPITAL OUTLAY DETAILS: * Replacement ambulance $ 140,000 f . FIRE 70 FIRE EQUIPMENT CUMULATWE RESERVE , ~ • MISSION STATEMENT The Fire Equipment Cumulative Reserve is a restrictive reserve fund where funds are accumulated for the purchase and replacement of the city's fire apparatus and equipment.' REVENUE DETAIL THREE YEAR COMPARISON- Actual Adjusted Estimated 118.00 291 740 361 110 118.00.597 Beginning Appropriated Fund Balance Miscellaneous Revenues: Investment Interest Total Miscellaneous Revenues Total Estimated Revenues Total Estimated Resources EXPENDITURE DETAIL THREE YEAR COMPARISON .. Other Financing Uses: 100 Operating Transfers Out Revenue Estimated 2002 2003 #- $ / $ 409 409 409 $ 409 $ Actual Actual Expended Approp 2002 2003 $34,330 $ ---- Revenue 2004 $ $ EstImated Required 2004 $ Total Fire Equipment Cumulativt? Reserve Fund .$ 34,330 $ $ ==== FIRE 71 r r r l • r r [ I I ( I l I I .( " Administrative Support Assistant II (.8 FTE) LIBRARY .. LIBRARY BOARD OF TRUSTEES Library Director (1) Assistant Library Director (1) Senior Associate (.8 FTE) Library Associate (4 FTE) Assistant (2.075 FTE) 72 • Page (2 .375 FTE) " • Youth Services Librarian (.5 FTE) " • LIBRARY DEPARTMENT MISSION STATEMENT The Camas Public Library exists to enrich the lives, encourage the self-education and promote the enlightened citizenship by providing free access to diverse and expansive collections. DEPARTMENT GOALS FOR 2004 1. Seek ways to maintain qUality service levels with static or reduced funding. 2. Seek outside funding to advance and expand use of technology in the library to enable efficient handling of increased workloads and to maintain quality service levels. 3. Complete activities to meet goals outlined in the library's strategic service plan and begin process for new strategic plan. ACTIVITIES AND SERVICES In 2004, the Camas Public Library will Circulate almost one-quarter million books, audio-tapes CD's, DVD's, and videos to residents of the greater Camas area. The number of registered Camas residents and the number of people entering the library have also dramatically increased. This major increase in use is a direct result of the" new building. In addition, the library answers about 15,000 telephone and in-person information and research questions. Through undertakings such as a summer reading program, weekly story times and regular adult programs, the library will provide other informational, education, recreational, and cultural activities to 6,000 participants. The library's free public meeting spaces will accommodate 300+ events. LIBRARY 73 STATISTI~AL INFORMATION I New Borrowe'rs Registered I ~ I 3000 ~ 1 2500 I ~ I I :; 2000 (,) .. I ~ 1500 °1 ~ I 1000 J G; 500 .c I ~ 1 o 1999 . ... 2002 2003 est. 2000 2001 I Items Lo~ned by Age Group I • 00,000 180,000 160,000 "C Q) 140,000 -C'CI ::J 120,000 0 10. 100,000 (,) til 80,000 E Q) 60,000 -40,000 20,000 0 1999 2000 2001 2002 2003 est. I_ Children Ii] Young Adult Adult I!l Seniors 1 " LIBRARY 74 LIBRARY 75 Actual Estimated PERSONNEL SCHEDULE Approp Required 2003 2004 library Director $ 74,222 $ 76,447 Assistant library Director 54,420 54,420 Seruor library Associate (.8 FTE) 36,096 38,296 library Associate [4 FTE] 170,112 180,504 Admin. Support Assistant II (.8 FTE) 24,264 30,228 library Assistant 51,355 69,824 • (5 part-time = 2.83 FTE-2003, 3 part-time = 2.375 FTE-2004) Youth Services librarian (.5 FTE) 21,585 22,233 Overtime AOO 420 Other Salaries and Wages (pages and substitutes) 75,043 63,768 Facilities Salaries and Wages 2,000 5,000 Total libraries $ 509,497 $ 541,140 % Increase (Decrease) Prior Year 6.21% , , I • LIBRARY 76 • l f LIBRARY CONSTRUCTION PRO TECT STATEMENT This fund will account for the construction of the expansion and remodel of ~he library building, and $800,000 will be used to expand parking. COMMENTS ON BUDGET APPROPRIATIONS .. Design was started in 2000. The library moved to it's temporary location in the Fall of 2001. ConstruCtion of both the re~odel and expansion began December 2001. The budget remaining as of December 31., 2004, will be" carried over to year 2005 and entered into the ledgers by journal entry. ... REVENUE DETAIL THREE YEAR COMPARISON Actual 320.00 Revenue 2002 Adjusted Estimated 2003 Estimated Revenue 2004 291 740 Beginning Appropriate Fund Balancl!" $ $ $ ~ ~ ---------------------------- 361 110 369 900 Miscellaneous Revenues: Investment Interest Otq,er Miscellaneous Total Miscellaneous Revenues 102,060 308 102,368 Total Estimated Resources $ 102,368 $I EXPENDITURE DETAIL THREE YEAR COMPARISON ~, 320.00.594.720 Supplies Other Services and Charges Land Buildings and Structures Total 77 $ $ Actual Expended 2002 459 215,713 79,860 4,139,758 4,435,790 ==== $ $ Actual Approp 2003 $ $ $ Estiniated Required 2004 LIBRARY , r PUBLIC WORKS DEPARTMENT r f Public Works Director (1) .... ---ADMINISTRATION I I Administrative Assistant (1) I ENGINEERING DEPT. ~ Engineering Manager (1) I Admin. Su~~ort Assistant II (2) I I I> I PW Project Manager (1) . I r r ---I Secretary to the 1 I En!lineer III (2) City Administrator (.5 HE) I I En!lineer II (1.5 FTE) I l I Sr. Engineering Tech (1) I BUILDING DEPT. ~ I Building Official (1) I Engineering Tech (2) . I Senior Building Inspector (1) I r I Buildin!llnspector II (1) I H STORM DRAINAGE I Engineer II (.5 FTE) I Plans Examiner (1) I I 1 Seasonal Maintenance I Permit Clerk (1) I Worker (.5 FTE) I I OPERATIONS Public Works Operations Manager (1) I ( I I I I I Sewer 'T reatment Plant I I WaterlSewer I I Street 1 Administrative 1 Chief Waste Water Op Supervisor-W/S (1) Op Supervisor-Street (1) Support Assistant II (1) Treatment Plant OperatQr (1) I I I I Water Supply I I Lead Maintenance Worker (1) I 1 Waste.! Water 1 Operator (1) I -Pllrks I Treatment Plant Op. (4) I I Sr. Maintenance Worker (2) I I I Senior Utility I I I Lead Maintenance Wkr. (1) I l Seasonal Maintenance 1 Maintenance Worker (3) I Maintenance Worker II (2.5) I I Worker (.5 FTE) ~ I I I Sr. Maintenance Wkr. (1) I 1 Utility Maintenance 1 I Maintenance Wkr. I (.167 FTE) I I Worker II (3) I p I Maintenance Worker II (2) I I 1 Seasonal Maintenance I 1 Utility Maintenance Workers (1 .5 FTE) 1 Seasonal Maintenance 1 Worker 1(1) I Workers (1.5) ':. I I Central Services 1 Seasonal Maintenance 1 Maintenance Wrk. II (.25 FTE) Workers (1.5 FTE) • I I . " I Sanitary Collection I Equipment Rental I. Chief Sanitation Chief Mechanic (1) Worker (1) I I I Mechanic (2) I I Sanitation Worker (2.25) I I 1 Seasonal Maintenance Worker (.5 FTE) I 78 f ( ,. [ [ f L r [ [ t ,. "" ENGINEERING DEPARTMENT MISSION STATEMENT The Administration Department provides administrative, research, secretarial and clerical support for the Engineering, Protective Inspections, and Operations Departments. The Engineering Department provides general administration and supervision including planning and developing of capital improvement programs of city public works operations, and provides for long range utility and transportation planning. DEPARTMENT GOALS FOR 2004 Administration: 1. Support the revitalization and development of the various business districts of the community. 2. Guide and strengthen an effective team. 3. Implement' the process for backflow prevention device testing and documentation. 4. Continue in the development and implementation of information systems and electronic record management. • Engineering: 1. Continue to implement and monitor the Neighborhood Traffic Management Plan, safety improvements, and pedestrian mOQility objectives. 2. Construction of SE 1st Streeti Lake Road street improvement project. 3. Complete the update of the City's transportation impact fee study to support the Growth Management Act (GMA) process. 4. Continue to improve citizen involvement in long-term planning and neighborhood projects. 5. Continue to refine the pavement management system, evaluate impacts of PWTF restoration projecl on pavement rat!rg and maintenance dollar requirements. 6. Continue with planning the implementation of National Pollutant Discharge Elimination System (NPDES) phase II f~r stormwater. 7. Convert as-built drawings to digital format. Distribute to desk top for staff. Start process to make drawings available to subscribers over the web. 8. Maintain the GIS mapping system. ACTIVITIES AND SERVICES The Engineering Department designs and supervises capital improvement programs for the city. It is responsible for engineering, inspection and supervision of the Streets, Water-Sewer, Parks maintenance, Equipment Rental and Sanitary Departments. Engineering programs include design, plans and specifications for all construction projects in the City not · contracted with conSUlting engineering firms. Supervision of sanitary collection activities, also, falls within the jurisdiction of this department. PUBLIC WORKS 79 I 001.13 .531 100 200 400 594 320 ENGINEERING DEPARTMENT EXPENDITURE DETAIL THREE YEAR COMPARISON Actual Expended 2002 ADMINISTRATION Salaries and Wages $ 226,714 Personnel Benefits 51,341 Supplies 4,332 Other Services and Charges (cell phones, travel, etc,) 7,685 Interfund Payments for Services .. 234 ENGINEERING PLANS AND SERVICES Salaries and Wages 475,984 Personnel Benefits 127,948 Supplies 14,020 Other Services and Charges Professional Services 21,292 Traffic Counts Cell phones, equip. maint., registrations, insurance 16,200 Intergovernmental Services 5,415 Interfund Payments for Services 27,409 TRAINING Other Services and Charges (travel, registrations) 6,065 CAPITAL OUfLA Y Administration 16,760 TOTAL ENGINEERING $ 1,001,399 % Increase (Decrease) Prior Year ENGINEERING PERSONNEL SCHEDULE Public Works Director Administrative Assistant Secretary to the City Administrator (.5 FIE) Admin. Support Assistant II (1 FIE -2003, 2 FIE -2004) Admin. Support Assistant I (1 FIE -2003) Administrative Overtime Engineering Manager Project Manager Engineer ill (2) '. Engineer II' (1.5) Senior Engineering Technician (1) Engineering Technician (2) Overtime Total Engineering % Increase (Decrease) Prior Year 80 Actual Estimated Approp Required 2003 2004 $ 215,063 $ 221,175 59,93& 52,418 8,010 4,000 12,050 10,550 1,500 1,000 479,905 4~8,900 132,506 159,894 10,000 10,000 30,000 25,000 13,000 15,153 14,675 5,500 "" 5,500 27,000 27,000 12,000 9,000 $ 1,021,625 $ 1,039,112 2.02% 1.71% Actual Estimated Approll Required . 2003 2004 $ 91,285 $ 86,141 41,095 43,165 21,t66 22,560 33,911 68,249 26,505 1,000 1,060 78,743 70,299 63,085 62,460 d> 119,089 123,673 75,691 84,665 50;786 53,877 87,511 98,621 5,000 f' 5,305 $ 694,967 $ 720,075 3.61% PUBLIC WORKS PROTECTIVE INSPECTIONS DEPARTMENT MISSION STATEMENT. Protective inspections provide forlnspections and enforcement of regulations relevant to the issuance of building permits and other permit§'not assigned to a specific department. GOALS FOR 2004 The residential construction activity for 2004 is estimated to be at the 2003 level of approximately 270 single-family home starts, provided the mortgage rate remains at a low level. Duplex construction is anticipated due to the lack of lots for this use. The remodel activity for the downtown core businesses is expected to continue in 2004. General commercial/industrial construction activity is again expected to be limited to alterations, remodels, and additions. Our specific goals are: The Building department will: 1. Continue to respond to plan reviews at a four-week turnaround time. 2. Respond to all inspection requests received prior to 6:00 AM each workday. 3. Work with contractors, citizens and permit holder to maintain clean, safe and sanitary work sites. Help mitigate soil erosion problems in cooperation with the Engineering Depevtment. 4. Work with industry, commerciw community and public agency permit applicants to' promote an efficient and predictable permit issuance 5. Meet with applicants for pre-design and pre-application to facilitate the permit process. 6. Respond to any "fast track" construction projects at a high priority. 7. Attend seminars and classes for the new 2003 International Building Codes (lEC) to be adopted by the state on July 1, 2004. Train staff in the IRC (one and two-family dwelling code), IBC, mechanical code (IMC), plumbing code (UPC), and the new state codes and amendments. 8. Provide a general level of training conforming to the guidelines of the Washington Survey and Rating Bureau 9. Work with the fire department to coordinate residential fire sprinkler requirements and make information available to the permit applicants. . , 10. Continue the cooperation with other jurisdictions in Southwest Washington to promote code " enforcement uniformity. The work to develop regional graphical code and construction details will continue as well as development of uniform residential and commercial plan review checklists. 11. Continue the program of professional certification for Building Department employees based on the new International Codes. ACTMTIES AND SERVICES The building department enforces the Uniform Building Code, Mechanical Code, Plumbing Code, the State of Washington Energy Code, Indoor Air Quality Code and Accessibility Codes as amended by the State of Washington. The department also enforces certain elements of the zoning ordinance pertaining to new construction and also change in use of existing buildings The building department, at time of issuance of building permits, collects water and sewer development charges and all impact fees. Computations of fire impact fees are made. The f.ire department is notified at permit issuance of buildings required to have fire sprinkler systems installed. . . . . PUBLIC WORKS 81 The building department cooperates with other jurisdictions in Southwest Washington and Clark County Home Builders to promote uniformity and training III code enforcement. We have a fast track permit system in cooperation with Northwest Natural for furnace replacements and alterations. , COMMENTS ON BUDGET APPROPRIATIONS The building department is budgeting outside inspection services to help with the anticipated inspection activity. This to conform to the guidelines required to maintain our Insurance Service Organization (ISO) class "2" rating. III ... CIS --0 Q 75,000,000 60,000,000 45,000,00'0 30,000,000 15,000,000 Construction Value Six Year Comparison II Industrial/ Commercial/ Public • Residential . # 1998 1999 2000 2001 2002 2003 est. . CONSTRUCTION VALUE YEARS Industrial! Commercial! Public Residential 1998 $ 15,413,197 $ 37,413,197 1999 3,358,904 34,712,597 2000 13,790,706 . 28,586,363 2001 12,823,473 37,043,928 2002 633,230 64,069,152 2003 est. 1,725,000 45,086,000 Industrial I 60 III .... 50 ·s .. 40 Q,) j:I., .... 30 0 .. 20 Q,) ~ 10 ::s ~ 0 • PERMITS ISSUED Industrial! Commercial! Public Residential :r8 238 30 218 26 207 29 241 • 31 398 45 261 Residential 500 ,------------------, J!l ·E 400 Q; Il. 300 '0 Q; 200 .0 15 100 z • 1998 1999 2000 2001 2002 2003 est. o 1998 1999 2000 20 Ql· 2002 2003 est. , YEARS YEARS PUBLIC WORKS 82 f f . " PROTECTIVE INSPECTION EXPENDITURE DETAIL THREE ~ COMPARISON Actual' Actual 001.22.524 Expended. Approp 200 INSPECTIONS, PERMITS Salaries and Wages Personnel Benefits Supplies Other Services and Charges (Professional Services) Outsource plan reviews and inspection services Phones, pagers, radio ($3,900), Equip. Maint. ($850) • Software, publications, travel, miscellaneous ($1,365) Interfund Payments for Services 400 TRAINING OtherServices and Charges (travel, registrations) 500 FACIliTIES Supplies Other Services and Charges (insurance) TOTAL PROTECTIVE INSPECTIONS % Increase (Decrease) Prior Year . J PROTECTIVE INSPECTIONS PERSONNEL SCHEDULE Building Official Senior Building Inspector Building Inspector II Plans Examiner Permit Clerk Overtime Total Administration % Increase (Decrease) Prior Year 2.002 $ 272,030 63,629 4,339 1,141 21,752 3,475 3,599 12,914 4,544 17 3,672 $ 391,112 2003 $ ?70,730 79,329 4,845 1,800 27,000 4,750 2,955 10,742 9,000 1,700 $ 412,851 5.56% Actual Approp 2002 $ 67,925 . 53,879 50,786 49,307 42,533 6,300 $ 270,730 Estimated Required 2004 $ 286,823 76,120 4,715 4,800 15,000 4,750 " 1,365 11,064 11,000 $ 415,637 0.67% Estimated ReqUired 2004 $ 70,297 58,880 53,877 53,877 45,118 4,774 $ 286,823 ! 5.94% PUBLIC WORKS 83 .. CENTRAL SERVICES FUNCTION The central services function is a classification for general building services as prescribed in the state auditor's Budqetinq. Accountinq and Reportinq System (BARS). This budget includes the costs of providing housing facilities for general government, public safety, public works engineering, and administration. ACTIVITIES AND SERVICES E'q)enses under this budget include the maintenance and operation of the municipal building . .. 001.23 518 200 594 180 THREE YEAR COMPARISON PROPERTY MANAGEMENT SERVICES Salaries and Wages Personnel Benefits Supplies Other Services and Charges i Interfund Payment for Services CAPITAL OUTLAY Other Improvements TOTAL CENTRAL SERVICES % Increase (Decrease) Prior Year CENTRAL SERVICES PERSONNEL SCHEDULE Actual Expended 2002 $ 7,605 3,899 20,952 96,239 1,373 12,172 $ 142 ,240 Maintenance Worker (.125 FTE -2003 , .5 FTE 2004) Overtime Total Central Services % Increase (Decrease) Prior Year CAPITAL OUTLAY DETAILS: Heat pump replacement Total OTHER SERVICES AND CHARGES DETAIL: $ $ $ $ Actual Approp 2003 5,600 1,750 20,700 • 104,500 1,300 12,500 146 ,350 2.89% Actual Approp 2003 5,000 600 5,600 Professional Services (janitorial for City Hall, fire extinguisher/alarm maint.) Communication (tel ~phone, Portland line) Operating Rentals Insurance (property insurance for City Hall) Public Utility (electric, gas, water, sewer, garbage) Repairs and Maintenance (HVAC, generator, painting, garage doors) Total other services and charges PUBLIC WORKS 84 Estimated Required ·2004 $ 10,558 " 3 ,107 16,500 111 ,200 500 5,000 $ 146,865 0.35% . ., Estimated Required 2004 $ 10,358 200 $ 10,558 88.54% $ 5,000 $ 5,000 $ 26,500 6,000 500 6,700 34 ,000 37,500 $ 111,200 J r r r 1 r I [ I I l. l CITY STREET DEPARTMENT , MISSION STATEMENT The street budget provides for maintenance and minor construction of all city streets within 'the city limits. 4 DEPARTMENT GOALS FOR 2004 1. Provide for the safe movement of drivers, cyclists and pedestrians within our community. 2. Maintain the roadways, bikepaths and sidewalks in a manner which preserves the City's i long term investment, provides the optimum mobility, and optimum safety. , 3. Promote water quality, minimize runoff of pollutants into fish bearing waterways, 4. sweep all streets once per month (downtown mall once per week), and clean out all catch , basins a minimum of once per year. . Maintain street surfaces by performing preventative maintenance including crack sealing, chip sealing, slurry sealing, and hot mix asphalt. ACTIVITIES AND SERVICES Maintaining, s eal coating, patching and gradirig of stre(HS, prOviding lighting of roads and intersections, providing snow and ice control, sweeping of streets and maintaining or • operate traffic signals are activities and services provided from the street budget activity. PUBLIC WORKS 85 , .. 112.00 291 740 333 140 333 200 333 200 334 036 336 000 3,36 000 338 950 344 900 361 110 363 000 391 800 397 000 CITY STREET FUND REVENUE DETAIL THREE YEAR COMPARISON Actual .... Revenue 2002 Beginning Appropriated Fund Bahince $ • Intergovernmental Revenue: Community Dev. Block Grant '" 277,708 Federal Indirect Grants -ISTEA Federal Indirect Grants-STP 288,536 State Grants 42,155 Motor Vehicle Fuel Tax-City Street 192,170 Motor Vehicle Fuel Tax-Street Imp. 87,317 Shared Costs-Road Improvements 56,980 Total Intergovernmental Revenue 944,866 Charge£ for Goods and Services: Other Fees/Charges Physical Env 8,507 Total Charges for Goods and Service 8,507 Miscellaneous Revenues: Interest 5,583 Other Miscellaneous 3,825 Total Charges for Goods and Service 9,408 Total Estimated Revenues 962,781 Other Financing Sources: Intergovernmental Loan Proceeds (PWTF) Operating Transfers In 2,050,047 Total Other Financing Sources 2,050,047 Total Estimated Resources $ 3,012,828 • 86 $ $ Adjusted Estimated 2003 160,000 225,000 195,247 91,260 525,000 1,196,507 500 500 1,197,007 2,649,676 3,545,144 6,194,820 7,391,827 $ $ , Estimated Revenue 2004 50,000 216,000 200,646 93,862 15,000 ' 525,508 ~ 575,508 1,018,000 2,989,274 4,007,274 4,582,782 PUBLIC WORKS , • CITY STREET DEPARTMENT EXPENDITURE DETAIL THREE YEAR COMPARISON Actual Actual Estimated 112.00 Expended Approp Required 2002 2003 2004 Road and Street Maintenance 542 300 Roadway $ 331,646 $ 236,165 $ 304,888 400 Storm Drainage 48,731 110,390 61,635 500 Structures 140 3,650 2,512 610 Sidewalks 18,454 21,550 21,269 620 Special Purpose Paths 638 3,630 1,130 630 Street Lighting 202,922 169,670 178..187 650 Parking Facilities 673 1,540 1,523 660 Snow and Ice Control 13,924 25,240 25,652 670 Street Cleaning 91,562 91,000 97,617 700 Roadside 76,387 66,750 71,353 , 710 Downtown Mall Maintenance 64,542 55,810 53,269 800 Ancillary Operations 19,337 15,720 16,334 810 Work Crew 11,009 900 Maintenance Administration 126,380 101,020 108,337 Road and Street General Administration 543 100 Management 1,913 36,622 2,000 200 Undistributed Engineering 78,768 6.0,000 316,762 300 General Services 6,933 25,500 9,000 500 Facilities 2,702 5,170 5,057 600 Training 13,834 11,610 12,152 700 Undistributed Indirect Labor Costs 130 130 Road and Street Facilities 544 200 Maintenance of Stations and Bldgs 68,818 49,500 49,500 Capital Equipment Outlay 594 430 General Services 19,153 25,000 Road and Street Construction 595 300 Roadway 1,272,355 5,517,500 2,578,000 400 Storm Drainage 60,244 5,000 30,000 500 Structures 5,000 610 Sidewalks 436,014 20,000 620 Special Purpose Paths 30,000 630 Street Lighting 130,093 640 Traffic Control Devices 9,329 470,000 503,206 700 Roadside Development 40,180 6,760 597 000 Operating Transfer 103,577 Total City Street Fund $ 3,250,258 $ 7,169,927 $ 4,449,513 % Increase (Decrease) over prior year 120.60% -37.94% PUBLIC WORKS 87 , PERSONNEL SCHEDULE Transportation!Road & Street Construction Public Works Operations Manager (.33 FTE) Operations Supervisor -Streets Lead Maintenance Worker Senior Maintenance Worker (2) Maintenance Worker II (2.5) ,. Maintenance Worker (.125 FTE -2003, .167 FTE -2004) Seasonal Maint. Wkrs (3 at .5 FTE) Overtime Total Transportation!Road and Street Const. % Increase (Decrease) over prior year .. CAPITAL OUfLA Y DETAIL: Roadway Construction Projects ,~ Safety Improvements * NW 1l 8th & Hood Street improvements * 192nd Avenue * City-wide street reconstruction projects Storm Drainage Construction Project $ f $ Actual Approp 2003 26,247 58,592 54,053 96,092 114,792 4,881 27,159 10,000 391,816 Estimated Required 2004 $ 29,160 63,962 57,348 104,449 116,467 6,704 28,818 9,500 $ 416,408 6.28% $ 30,000 1,200,000 330,000 1,018,000 * Sweeper/catch basin debris treatment/storage facility 30,000 Traffic Control Devices * Crown Road/3rd Avenue signal r * 3rd and Lechner * SR 500 & NW Lake Road , Total City Street Projects and Equipment • 88 • J • 50,000 277,500 175,706 $ 3,111,206 PUBLIC WORKS , J f f r r f { I I I f I I f I I l ~ SE 1st Street/Lake Road Construction FUNCTION , This fund was established to account for the construction of the SE 1st Street/Lake Road construction project. COMMENTS ON BUDGET APPROPRIATIONS This project is funded by a variet y of sources which include federal and state grants, co st sharing with Clark County, the City of Vancouver, and private industry, and Public Works Trust Fund loans . REVENUE DETAIL 113.00 Intergovernmental Revenue: • 331 100 Federal Appropriations 334 036 State Grant -Departmtmt of TransportatIOn 338 950 Shared Costs Total Intergovernmental Revenue Miscellaneous Revenue: 361 110 Investment Interest 367 110 Contributions Total Miscellaneous Revenue Other Financing Sources: 391 800 Intergovernmental Loan Proceeds \ Total Oth~r Financing Sources Total Estimated Revenues EXPENDITURE DETAIL 113.65 Road and Street e:onstruction 595 300 Road Construction Total SE 1st Street/Lake Road Construction 89 .. $ $ Estimated Revenue 2004 1,963,500 3,7 S4,500 50,000 5,768,000 1,000 231,000 232,(,)00 3,000,000 3,000,000 9,000,000 Estimated Required 2004 $ 9,000,000 $ 9,000,000 PUBLIC WORKS STORM WATER DRAINAGE MISSION STATEMENT The storm water drainage function provides for planning and construction of storm sewer facilitie~ in the Fisher Basm drainage area in west Camas. GOALS FOR 2004 .. 1. Continue with preparations for the implementain of National Pollutant Discharge Elimination System (NPDES Phase 2). 2. Continue to monitor and ~valuate stream flows in the Fisher Basin in accordance with ESA and NPDES Phase 2 requirements. 4. Inspect, report, and follow-up on existing storm detention facilities . .- REVENUE DETAIL THREE YEAR COMPARISON Actual 119.00 Revenue 2002 291 740 Beginning Appropriated Fund Balance $ , Char.ges for Goods and Services: 343 830 Storm Drainage Fees I 2,523 Total Charge s for Goods and Services 2,523 Miscellaneous Revenues: 361 110 Investment Interest 37,821 Total Miscellaneous Revenues 37,821 Total Estimated Revenues 40,344 Total Estimated Resources $ 40,344 ~ Actual Estimated 2003 $ 36,536 45,000 45,000 81,536 $ 81,536 Estimated Revenue 2004 $ 85,023 2,500 2,500 45,000 45,000 132,523 $ 132,523 PUBLIC WORKS 90 • STORM WATER DRAINAGE EXPENDITURE DETAIL THREE YEAR COMPARISON 119.00.531 500 Road and Street Construction Salaries and Wages Personnel Benefits Other Services 'and Charges Basin portion of NPDES phase 2 compliance Wetlands -ESA Assessment and Coordination Total Storm Water Drainage Fund % Increase (Decrease) Prior Year STORM WATER DRAINAGE PERSONNEL SCHEDULE. Actual Expended 2002 $ 13,465 3,683 36,826 $ 53,974 $ $ Actual Approp 2003 35,797 10,739 25,000 10,000 81,536 Actual Approp 2003 .. Engineer II (.25 FTE -2002, .5 FTE -2003) Seasonal Maint. Wkr. (for 6 months -2003) l!' Total Storm "*ater Drainage • % Increase (Decrease) Prior Year $ 26,744' 9,053 $ 35,797 Estimated Required 2004 $ 39,046 8,477 25,000 10,000 $ 82,523 ,1.21% Estimated Required 2004 $ 29,440 9,606 $ 39,046 9.08% PUBLIC WORKS 91 L ~ MISSION STATEMENT CITY SANITARY The solid waste management function provides for the collection and disposal of refuse from businesses and residences within the City of Camas. This function also includes the revenues and expenses of the city recycling prograJil. DEPARTMENT GOALS FOR 2004 1. Continue to convert existing commercial customers to the automated collection systems. 2. Continue to improve the efficiency and productivity of the automated collection system. 3. Absorb new customers into existing routes without adding employees. 4. Encourage and promote the construction of the "East County Transfer Station". ACTIVITIES AND SERVICES Daily and/or weekly general refuse collection and disposal activities are provided for in thIs budget. The city will continue to serve residential and commercial customers and provide drop box service up to two yards. Large drop box and yard debris services are contracted out with the contractor handling all billing and service requests. The city will continue to bill for recycling services and pay a private contractor for this service. REVENUE DETAIL THREE YEAR COMPARISON ~~ Actual Adjusted 422.00 Revenue Estimated 2002 2003 291 740 Beginning Appropriated Fund Balance $ $ 135,479 343 Charges for Goods and Services: Garbage/Solid Waste Fees 1,360,180 1,239,900 Total Charges for Goods and Services 1,360,180 1,239,900 Miscellaneous Revenues: 361 llO Interest Earnings 12,285 15,000 362 900 Other Rents & Use Charges 8,680 7,400 363 000 Other Non Revenues 35 Total Miscellaneous Revenues 21,000 22,400 Total Estimated Revenues 1,381,180 1,397,779 Total Estimated Resources $ 1,381,180 $ 1,397,779 Estimated Revenue 2004 $ 1,243,806 1,243,806 4,000 5,000 9,000 1,252,806 .$ 1,252,806 PUBLIC WORKS 92 J r r r r r l ( I I I I I I f 1 1 .. \ t . CITY SANITARY EXPENSE DETAIL THREE YEAR COMPARISON 4~2.00.537 ~ 800 & 900 GARBAGE AND SOUD WASTE lITIUTY Salaries and Wages Personnel Benefits Supplies Other Services and Charges (insurance, repairs, comm.)' Recycling Contractor Disposal Fees Intergovernmental Services and Taxes Capital Outlays Interfund Payments for Services TOTAL GARBAGE AND SOUD WASTE lITILITY 597 000 ESTIMATED OTHER FINANCING USES: Transfers Out TOTAL ESTIMATED OTHER FINANCING USES: TOTAL GARBAGE AND SOUD WASTE lITIUTY .. % Increase (Decrease) Prior Year , CITY SANITARY PERSONNEL SCHEDULE REFUSE COLLECTION Public Works Operations Manager (.11 FTE) Chief Sanitation Worker Sp.pitation Workers (2) Maintenance Worker (.25) O ~ertirne Total Garbage and Solid Waste Utility % Increase (Decrease) Prior Year 93 Actual Expended 2002 $ .203,370 54,322 41,174 20,491 16:5,070 413,346 61,964 321,260 1,278,997 10,000 10,000 $1,288,997 Actual Approp 2003 $ 178,677 47,602 50,100 28,400 161,000 360,000 60,000 200,000 312,000 1,397,779 I 0 $1,397,779 $ $ 8.44% Actual Approp 2003 8,751 52,478 87,686 9,762 20,000 178,677 Estimated Required 2004 $ 199,978 52,494 61,600 16,800 176,000 433,000 60,000 252,934 1,252,806 0 $ 1,252,806 -10.37% Estimated Required 2004 $ 8,892 55,680 100,050 10,356 25,000 • $ 199,978 11.92% PUBLIC WORKS ~ WATER-SEWER REVENUE MISSION STATEMENT The water-sewer operation of the city provides for furnishing domestic water and sanitary sewage disposal services to industrial, commercial and residentialarea's within the city and some surrounding areas. DEPARTMENT GOALS FOR 2004 l. 2. 3. 4. 5. 6 7. 8. 9. 10. Provide safe and reliable water service to our customers for domestic, ~ommercial, industrial, and fire protection uses. Reduce infiltration and inflow of ground and surface water into the sewer system through the systematic reconstruction and maintenance o~ aged and leaking pipes. Continue with the conversion of gas chlorinators to less hazardous forms of disinfection. In compliance with the Homeland Security Act, peform a vulnerability assessment of the water system. Begin design process for additional Washougal River pipeline crossing. Secure a site for the future West Prune Hill Reservoir. Continue with construction of Well #3 (renumbered Well #10) replacement well and wellfield treatment facility. Enhance water conservation with the installation of a weather station/irrigation system controller interface. Continue with the quest for future water sources and water rights. Improve the delivery capacity and reliability of the Prune Hill water service area. 11. Update the sewer facility plan. 12. Replace the sewer main that serves NW 6th and 7th Avenue customers between NW Logan and Drake Streets. ACTMTIES AND SERVICES The water budget provides for the source of supply operation and maintenance, pumping expenses, water treatment expenses, transmission and distributioil, and accounting and administrative expenses of the water operation. This budget also accounts for the collection and treatment of sanitary sewage. PUBLIC WORKS 94 r WATER-SEWER REVENUE DETAIL THREEYEARCOMPAIUSON r , Actual Adjusted Estimated f 424.00 Revenue Estimated Revenue 2002 2003 2004 • r 291 740 Beginning Appropriated Fund Balance $ $ $ 2,013,800 343 Charges for Goods and Services: r Water-Sewer 4,497,994 4,382,300 4,756,960 343 900 Other Physical Environment 63 346 500 Inspection Fees -Step System • 19,100 15,000 15,000 I Total Charges for Goods and Services 4,517,157 4,397,300 4,771,960 Miscellaneous Revenues: 361 110 Investment Interest 131,594 200,000 175,000 I Other Miscellaneous Revenue 110,602 51,900 44,950 Total Miscellaneous Revenues 242,196 251,900 219,950 , ,[ Total Estimated Revenues 4,759,353 4,649,200 4,991,910 Non Revenues: r 343 140 Federal Grant 67,195 343 450 Water Hook-up Fees 51,100 40,000 35,000 343 550 Sewer Hook-up Fees 2,450 1,000 (000 I 379 000 Contributed Capital 287,746 397 000 Operating Transfers In 1,844,088 2,000,000 1,337,000 398 900 Long-term Debt Proceeds 1,780,721 .Total Estimated Non-Revenues 2,252,579 3,821,721 1,373,000 I Total Estimated Resources $ 7,011,932 $ 8,470,921 $ 8,378,710 I , I l I . .~ I t PUBLIC WORKS I 95 } WATER-SEWER REVENUE DETAIL THREE4YEAR COMPARISON Actual 424_00 Revenue 2002 534,535, WATER-SEWER .and 538 Salaries and Wages $ 716,404 $ Personnel Benefits 181,241 Supplies 481,348 Other Services and Ch~es 853,158 Intergovernment<fl Services and Taxes 191,735 585 and 592 Debt Service 1,536,663 594340/350 Capital Outlays 1,803,741 534/535/538 Interfund Payments for Services 591,357 Total Water-Sewer Fund 6;;355,647 Estimated Other Financing Uses: 597 000 Operating Transfers Out: 40,000 Total Estimated Other Financing Uses: 40,000 TOTAL WATER-SEWER FUND $ 6,395,647 $ % Increase (Decrease) Prior Year OTHER SERVICES AND CHARGES DETAIL: Professional S~rvices $ (Watershed D;lgmt, well treatment study, water quality testing, leak study, water right applications and exploration, alarm monitoring, janitoral service, well treatment options study, mapping, pipeline river crossing design, electrical/mechanical preventive maint., landscape design, hydrogen sulfide odori/ control study, WWTP monitoring and analysis, vulnerability study) Communication (telephone, pagers, cell phones) Travel Advertising Operating rentals and leases (well site, equipment) Insurance (property and liability~ Public Utility (electric, gas) Repairs and maintenance (pumps, reservoirs, equipment) Registrations for classes, water/sewer permits Total other services and charges $ Adjusted Estimated 2(:}O3 720,430 $ 208,640 475,700 1,032,800 166,000 1,466,518 3,610,509 455,500 8,136,0!:l:7 334,.824 334,824 8,470,921 $ 32.45% 320,500 $ 35,500 3,600 500 16,700 100,000 288,500 206,000 61,500 1,032,800 $ ,. PUBLIC WORKS 96 Estimated Revenue 2004 840,118 238,834 46~,000 4 1,211,950 166,000 1,471,620 3,370,500 6U,688 8,378,710 8,378,710 -1.09% • 411,500 18,250 1,000 500 12,000 230,000 289,500'* 184,000 65,200 1,211,950 1 Actual Estimated WATER-SEWER PERSONNEL SCHEDULE Approp Required r 2003 2004 ... Public Works Operations Manager (.33 FTE) $ 26,247 $ . 29,161 Operations Supervisor -Water/Sewer 64,025 66,264 r Water Supply Operator 54,053 57,344 Senior Utility Maintenance Worker (3) 145,558 154,422 Chief Waste Water Treatment Plant Operator 59,065 62,662 Waste Water Treatment Operator (3 FTE -2003, 4 FTE -2004) 157,434 215,033 I l Utility Maintenance Worker II (2 FTE -2003, 3 FTE -2004) 82,410 140,737 . Utility Maintenance Worker I (2 FTE -2003, 1 FTE -2004) 70,430 38,480 Seasonal Maint. Worker (4 at .5 FTE) 36,208 32,0l5 f· Overtime " 25,900 44,000 Total Water-Sewer Utility $ 720,430 $ 840,118 I' % Increas~ (Decrease) Prior Year 16.61% WATER-SEWER CAPITAL OUTLAY DETAIL: L Land: ,', West Prune Hill reservoir site appraisal $ 5,000 " Oak Park/SW Well field expansion 700,000 r ;, Water rights property acquisition 300,000 Other Improvements: " Landscaping 10,000 r ,', Screen chamber fabric replacement (ESA) 10,000 ;, Sewer facility plan update 150,000 Machinery and Equipment: I ;, Hydrant storz adapters 5,000 ;, Shoring equipment , 5,000 , ;, Used front loader -biosolids handling 75,000 t . " Boom crane 16,500 I .. Construction Projects: " Booster station meter installations 20,000 " Irrigation weather station design 210,000 I " Gas to liquid chlorine conversions -Wells 5, 7, 8, filter plant 20,000 " Large meter replacements I 10,000 ,', Filter plant and ehlor plant telemetry upgrades 50,000 " Water line -PWTF street project 196,000 ;, Upper Prune Hill water delivery improvements 200,000 ;, Well #10 building and well treatment facility 450,000 ,', Water main replacement: NE lone -lone Loop and 19th Ave 35,000 " Water main replacement: SE 20th Ave., SE 261st to SR-500 40,000 " Water main replacement: NW 8th Ave., 19-4, CFP, Elm to Fargo 54,000 ;, Filter plant lab expansion 50,000 f ;, Sewer line replacement/design -PWTF street project 584,000 ;, Sewer main line, Joy St. to Main pump station design 50,000 ;, Replace manhole -NE 2nd and Joy 7,500 ;, .Pump station landscape improvements 7,500 ;, Crown View Plaza gravity line feasibility 5,000 ;, Sewer main line, NW 6th, Logan to Drake 100,000 ,', Bar screen panel cover 5,000 Total $ 3,370,500 PUBLIC WORKS ... 97 WATER-SEWER REVENUE BOND REDEMPTION DETAIL 98 PUBLIC WORKS WATER-SEWER CAPITAL RESERVE . COMMENTS ON BUDGET APPROPRIATIONS ~ $1,337,000 will be transferred to the Water-Sewer Fund to finance a number of capital projects. 432.00 291 740 379 110 379 120 397 000 REVENUE DETAIL THREE YEAR COMPARISON Beginning Appropriated Fund Balance Other Increases in Fund Equity: . Water Development Fees Sewer Development Fees Operating Transfers In Total Increases in Fuhd Equity Total Estimated Resources $ Actual Revenue 2002 471,194 789,186 ' 42,867 1,303,247 $ 1,303,247 EXPENSE OET AIL THREE YEAR COMPARISON " FUND NUMBER 432.00.597 Actual Expended .. 2002 . 100 Other Financing Uses: Operating Transfers Out $ 1,750,511 Total Watet-Sewer Capital'Reserve $ 1,750,511 Adjusted Estimated 2003 $ 1,000,000 400,000 600,000 1,000,000 $ 2,000,006 Actual Approp 2003 $ 2,000,000 $ 2,000,000 Estimated Revenue 2004 $ $ 500,000 331,000 506,000 837,000 1,337,000 Estimated Required 2004 $ 1,337,000 $ 1,337,000 PUBLIC WORKS 99 EQUIPMENT RENTAL MISSION STATEMENT The Equipment Rental Department furnishes mobile equipment to the city's other operating departments and maintains equipment not owned by the Equipment Rental department. , DEPARTMENT GOALS FOR2004 l. Manage the City's fleet in a manner which minimizes rates while perserving the qUality of the equipment and vehicles. 2. Maintain proper accounting and usage records of equipment. 3. Replace three police patrol vehicles, two fleet vehicles, one combination sewer cleaner/vacuum truck, one flat bed equipment trailer, and one front deck mower. 4. Improve the shop office area by moving the parts storage area. ACTIVITIES AND SERVICES The department maintains and replaces all mobile equipment for the city other than fire apparatus and emergency rescue 'ambulance equipment. The rental fund owns, operates, and maintains city repair and storage shops. Expenditures of the fund are reimbursed by renting the equipment owned by the department to the street, water/sewer, parks, sanitary and other departments of the city. The fund also accounts for the operation, maintenance and rental of the pressure sewer cleaner equipment and street sweepers owned jointly by the cities of Camas and Washougal. PUBLIC WORKS 100 EQUWMENTRENTALFUND REVENUE DETAIL 16 THREE YEAR COMPARISON Actual Adjusted Estimated 523.00 Revenue Estimated Revenue 2002 2003 2004 I 291 740 Beginning Appropriated Fund Balance $ $ 87,630 $ 306,066 Miscellaneous Revenues: 361 no' Investment Interest 11,249 12,000 6,000 362 100 Equipment and Vehicle Rent (Outside) 20,410 20,000 12,000 r 365 100 Interfund Equipment/Vehicle Rentals 784,773 780,000 670,404 365 400 Interfund Space and Facilities Rentals 184,334 184,000 161,259 L Other Miscellaneous Revenues (6,305) Total Miscellaneous Revenues 994,461 996,000 849,663 J Total Estimated Revenues 994,461' '" 1,083,630 1,155,729 Other Financing Sources: 379 000 Contributed Capital 83 j 710 i 397 000 Operating Transfers In 60,000 Total Other Financing Sources 143,710 ! , Total Est:i.J:m.ted Resources $1,138,171 $1,083,630 $ 1,155,729 EXPENSE DETAIL THREE YEAR COMPARISON i Actual Actual Estimated 52'6000 Expended Approp Required 200~ 2003 2004 Equipment Rental 548 Salaries and Wages $ 215,845 $ 217,100 $ 229,197 548 Personnel Benefits 58,037 64,830 68,004 548 Supplies 213,6-74 194,100 200,000 548 Other Services and Charges 161,148 126,500 130,500 594 480 _ Capital Outlays 303,060 466,100 516,775 548 Interfund Payments for Services 16,33'0 15,000 11,253 Total Equipment Rental $ 968,094 $1,081,630 $1,155,729 ... PUBLIC WORKS 101 • .. EQUIPMENT RENTAL PERSONNEL SCHEDULE MUNICIPAL VEHICLE SERVICES Public Works Operations Manager (.11 FTE) Chief Mechanic Mechanics (2) Admin. Support Assistant II Overtime Seasonal worker (for 6 months)" Total Municipal Vehicle Services % Increase (Decrease) Prior Year CAPITAL OUTLAY DETAIL: Buildings and Structures · * Office improvements • Other Improvements * Operations Center Paving Machinery and Equipment: * Replace police vehicles #285, 286, 301 * Replace equipment flatbed trailer #43 * Replace mower #278 * Replace sewer cleaner/vac truck #146 * Replace pickup truck #203 * Replace pickup truck #213 Total Capital Outlays OTHER SERVICES AND CHARGES DETAIL: Professional Services (janitorial, towing vehicles) Communication (telephone, pagers, cell phone) Public Utility Insurance Repairs and Maintenance of vehicles Registrations for classes, uniform services Total other services and charges 102 • Actual Approp 2002 $ 8,750 57,344 105,333 35,620 1,000 9,053 $ 217,100 $ 30,000 60,000 86,775 20,000 24,000 240,000 28,000 28,000 $ 516,775 $ , 2,000 5,500 20,000 10,500 82,000 10,500 $ 130,500 • Estimated Required 2003 $ 8,892 60,840 111,352 37,789 1,000 9,324 $ 229,197 5.57% PUBLIC WORKS