CON0001795 - 6/28/2021 - Amendment to ILA Camas-Washougal Fire Department Original Dated December 4 2013 Contract & Agreement upload form
Agreement Contract Description*
Amendment to ILA Camas-Washougal Fire Department Original Dated December 4 2013
As described at the top of the Contract/Agreement,including other party.
Contract Amount
(if applicable)
Contact Email
Contracting Agency Agency Contact Contact Phone David.Scott@cityofwasho
City of Washougal David Ripp 360-835-8501 ugal.us
Additional Agency Contact Information
City Staff Contact
(Responsible) Staff Contact Phone# Staff Contact Title
Cliff Free 4253 Interim Fire Chief
Department* Dept.Admin Assistant Type of Contract*
Fire Dept Kacie Jones Interlocal Agreement(ILA)
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Paper • Electronic Both
*IMPORTANT!-if related to another contract, provide that contract number here:
Provide if its an amendment,addendum,exhibit,replacement,continuation,etc.
Additional Contract Information
Key words,other agency-related,ordinance,amendment no.to original contract dated
Start Date* Completion Date Expiration Date*
6/28/2021 12/31/2022
Expiration Date
Renews Automatically Specific Date
Upon Project Completion Other
Renewal/Termination/Extensions Terms*
(i.e.90 days written;until superseded;none specified) Disposition Authority#(DAN)*
24 months to terminate GS50-01-11
Description of Records
Contracts and Agreements- Retention Disposition Action
General 6 years Destroy
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Archival-Appraisal Required Archival-Permanent Retention Essential
Non-Essential ✓ Non-Archival OFM
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Amend ment_to_ILA_with_Camas.pdf 288.35KB
DocuSign Envelope ID:76778901-FF7F-4176-8362-123650CD470E
AMENDMENT TO INTERLOCAL AGREEMENT BETWEEN THE CITIES OF CAMAS
AND WASHOUGAL FOR THE FORMATION AND OPERATION OF THE CAMAS-
WASHOUGAL FIRE DEPARTMENT DATED DECEMBER 4,2013
This Amendment made pursuant to Section 30.1 of the Interlocal Agreement between the
Cities of Camas and Washougal for the Formation and Operation of the Camas-Washougal Fire
Department dated December 4, 2013, hereinafter"Agreement",by and between the City of
Washougal, a municipal corporation organized and existing under the laws of the State of
Washington,hereinafter referred to as "Washougal", and the City of Camas, a municipal corporation
organized and existing under the laws of the State of Washington,hereinafter referred to as "Camas":
WITNESSETH
WHEREAS, Camas determined that it is appropriate to increase the staffing profile provided
in Section 6 of the Agreement to add four firefighters and one deputy fire marshal, and such staffing
increases occurred in 2019 and 2020 and will continue into 2021 and 2022.
WHEREAS, Washougal had not determined that the increased staffing profile is appropriate
for 2019 and 2020 and was therefore not prepared to fully participate in the ongoing funding of the
additional positions in 2019 and 2020, and whereas Washougal continues to hold this position for
2021.
WHEREAS, Washougal had determined that it will continue to participate in funding the
salary and benefits costs of two new firefighter positions in 2021, at an estimated Washougal cost of
$80,000 for 2021.
WHEREAS, Washougal had not committed to the ongoing funding of these two new
firefighter positions beyond 2021.
WHEREAS, Camas has further determined to independently fund one deputy fire marshal
position outside of the formulaic cost sharing identified in the Agreement.
WHEREAS, Camas will further incur expenses relating to the acquisition of associated
equipment.
AMENDMENT TO INTERLOCAL AGREEMENT—Page 1
DocuSign Envelope ID:76778901-FF7F-4176-8362-123650CD470E
WHEREAS, in November 2020, Camas and Washougal agreed to this staffing and funding
scenario as described above in an Amendment of the Agreement.
WHEREAS, Camas has added an additional four new firefighter positions in its 2021-2022
budget(two added in 2021 and two added in 2022)beyond the previously described positions and
intends to pay for these positions using multiple sources of funding.
WHEREAS, Washougal has determined that it will continue to participate in funding the
salary and benefits costs of the previously described two new firefighters (added in 2019)through
2022.
WHEREAS, Washougal has determined that it will participate in funding the salary and
benefits costs of the four additional new firefighters (two added in 2021 and two in 2022)through
2022.
WHEREAS, Washougal has determined that it will fund these costs from its share of reserve
funds in the Fire Fund,unless it otherwise determines to use a different funding source.
WHEREAS, Camas and Washougal previously agreed to work on program evaluation toward
a mutually agreeable determination regarding staffing levels, funding and cost sharing, and received
a Master Plan from ESCI in 2019 to inform this process,with the intent of pursing this goal in 2020.
WHEREAS, Camas and Washougal experienced the unprecedented impact of the COVID-19
pandemic beginning in early 2020, causing the program evaluation effort to be delayed and bringing
economic uncertainty to funding considerations for both Camas and Washougal.
WHEREAS, in November 2020,Washougal voters renewed the expiring Fire/EMS levy lid
lift at the current rate of ten cents per$1,000 of assessed value, a funding level that can maintain pre-
2019 service levels but cannot support on an ongoing basis any of the additional positions added or
planned since 2019 as described in this amendment,nor any further program expansion.
WHEREAS, Camas and Washougal intend to re-engage the mutual program evaluation
work in 2021 with the mutual goal of reaching a determination regarding possible service delivery
AMENDMENT TO INTERLOCAL AGREEMENT—Page 2
DocuSign Envelope ID:76778901-FF7F-4176-8362-123650CD470E
alternatives, staffing, funding, cost sharing and other program parameters, and to evaluate all options
regarding the future of the partnership.
WHEREAS, Camas and Washougal have stipulated to amend the previously added Section
16.17 to clarify the respective responsibilities associated with the funding and cost allocation
provision of the Agreement.
WHEREAS, Section 16.7 of the Agreement shall be amended as follows:
16.17 The provisions of this Section relating to the funding and cost
allocation shall remain in full force and effect, with the exception that
the addition of four firefighters and deputy fire marshal which
occurred in 2019 shall be partially funded by Washougal in 2021 and
2022 (two firefighters) and the remaining new position(one deputy
fire marshal) independently funded by Camas, and Washougal is not
bound to participate in the full funding of these additional positions
beyond 2022,pursuant to the terms of this section. Further, the
addition of four firefighters (two in 2021 and two in 2022) shall also
be partially funded by Washougal and Washougal is not bound to
participate in the full funding of these positions beyond 2022,
pursuant to the terms of this section.
16.17.1 Washougal will fund its share of the salaries and
benefits of two new firefighter positions (added in 2019) in 2021 and
2022, said share estimated to be $80,000 in 2021. Washougal will
further fund its share of four new firefighter positions (two in 2021
and two in 2022). Washougal will fund its share of these positions
from its share of reserve funds in the Fire Fund,unless it otherwise
determines to use a different funding source.
16.17.2 Washougal's funding of its share of the above
described firefighter positions in 2021 and 2022 is not a commitment
to the ongoing funding of these positions beyond 2022.
16.17.3 Camas and Washougal will work together with best
efforts and good faith to review the staffing profile for the Agreement
to seek mutual agreement on staffing levels and staffing needs,
alternatives to increased staffing such as the enhanced use of
volunteers, alternative service delivery models, funding and ability to
pay, and efforts to contain and control program costs. Camas and
Washougal further agree that they will mutually review all other
provisions of the Agreement as may be appropriate for amendment,
including but not limited to capital facilities planning and funding,
cost sharing and ECFR payments. This review will include
consideration of the Master Plan completed in 2019 by ESCI, and will
consider all options regarding the future of the partnership.
AMENDMENT TO INTERLOCAL AGREEMENT—Page 3
DocuSign Envelope ID:76778901-FF7F-4176-8362-123650CD470E
16.17.4 The parties agree that good faith and best efforts will
be made to reach mutual agreement regarding the additional staffing
and related cost sharing and the other review items described herein
in time to implement any adjustments in the 2022 budget,but in any
event no later than in time for the 2023 budget.
16.17.5 Failure to negotiate future funding allocation shall
not constitute cause under Section 19. Termination shall require
twenty-four months' notice pursuant to section 19.2 unless some other
grounds exist under Sections 19.3 or 19.4 permitting a shorter
termination period. Any termination shall be expressly subject to
Section 19.8 relating to reimbursement of net costs to include the
additional funding assumption by Camas as described in this Section.
Such termination notice shall not prevent the Parties from reaching
mutual agreement during the pendency of the twenty-four months'
notice period.
16.17.6 Additional expenses assumed by Camas relating to
the acquisition of equipment shall be reimbursed by Washougal
concurrently with an agreement on staffing levels as described in
Subsection 16.17.3 herein,but in no event later than December 31,
2022.
16.17.7 The terms of Attachment D shall be amended as
necessary to reflect the provisions of this Subsection 16.17.
IN WITNESS WHEREOF the parties have caused this Amendment of Interlocal Agreement
to be executed in their respective names by their duly authorized officers and have caused this
Amendment of Interlocal Agreement to be dated as of the 28th day of June, 2021.
CITY OF CAMAS, a municipal corporation
By: Ellen Burton
Title: Mayor Pro Tem, City of Camas
Attest:
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Camas City Clerk
Approved as to form:
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Shawn R. MacPherson, City Attorney
AMENDMENT TO INTERLOCAL AGREEMENT—Page 4
DocuSign Envelope ID:76778901-FF7F-4176-8362-123650CD470E
CITY OF WASHOUGAL, a municipal corporation
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By: David Scott
Title: CitManager, City of Washougal
Attest:
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Washougal City Clerk
Approved as to form:
form:
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Kenneth Woodrich,City Attorney
AMENDMENT TO INTERLOCAL AGREEMENT-Page 5