CON0000332 - 12/4/2013 - Interlocal Camas / Washougal Fire Department CONTRACTS & AGREEMENTS
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[]Contract for Services Washougal for the formation and operation of the
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INTERLOCAL AGREEMENT BETWEEN THE CITIES OF CAMAS AND
WASHOUGAL FOR THE FORMATION AND OPERATION OF THE CAMAS-
WASHOUGAL FIRE DEPARTMENT
December 4,2013
THIS INTERLOCAL AGREEMENT(the"Agreement") is made and entered into this
day of December 2013 pursuant to RCW 39.34,the Interlocal Cooperation Act, by and between
the City of Washougal, a municipal corporation organized and existing under the laws of the
State of Washington,hereinafter referred to as"Washougal"; and the City of Camas, a municipal
corporation organized and existing under the laws of the State of Washington,hereinafter
referred to as"Camas", hereinafter also collectively referred to as the"Parties".
RECITALS
A. Whereas,the Parties have cooperated with each other on policy making and service
delivery for more than thirty years covering a broad spectrum of policies and
services; and,
B. Whereas,the cities of Camas and Washougal share a boundary and collectively serve
more than 20 square miles, 34,900 residents and hundreds of businesses; and,
C. Whereas,the Parties have cooperated in the delivery of Fire, Emergency Medical
Services(EMS) and advanced life support ambulance transport services for more than
thirty years;and,
D. Whereas, the Parties are currently operating under an existing agreement dated
November 15, 2012 whereby Camas provides emergency medical rescue and licensed
advanced life support(ALS)ambulance transport services to Washougal and to East
County Fire and Rescue (ECFR); and,
E. Whereas,the Parties are currently operating under an agreement dated April 2, 2012
that outlines the terms of a trial consolidation establishing among other things the
joint deployment of personnel and equipment to serve both cities, minimum
deployment levels for personnel in Washougal and a cooperative evaluation of the
trial consolidation results; and,
F. Whereas,the Parties have engaged in a cooperative evaluation of the trial
consolidation and have determined that the consolidation has contributed to enhanced
levels of service for the same or lower costs;and,
G. Whereas,the Parties desire to formalize the current trial consolidation to provide for
the sustained delivery of Fire, EMS and ALS transport services and to continue the
service enhancements experienced thus far which include:
a. Increasing minimum daily staffing at the Washougal fire station;
b. Adding a paramedic transport unit to the Washougal fire station where none
previously existed;
c. Decreasing ambulance response times to serious medical calls in the eastern
portion of the consolidated service area;
d. Expanding fire inspection and prevention programs for both cities;
e. Contributing to lower overtime costs and other cost savings in 2013;
f. Improving personnel training through better coordination and planning; and,
H. Whereas, Washougal is interested in entering into an agreement with Camas to
provide Fire, EMS and ALS Transport services to Washougal; and,
1. Whereas, Camas is interested in entering into an agreement with Washougal to
provide Fire, EMS and ALS Transport services to Washougal; and,
J. Whereas, the Parties believe that the consolidated delivery of Fire, EMS and ALS
Transport services will provide the most efficient and effective delivery of fire
prevention, community education, fire suppression, emergency preparedness,
emergency medical response and transport services to both communities; and,
K. Whereas, the Parties believe that the consolidated delivery of Fire, EMS and ALS
Transport services will allow them to more effectively plan for future delivery of Fire,
EMS and Transport services to both communities.
Camas-Washougal Fire Department Interlocal Agreement December 2013
Page 2
NOW,THEREFORE, in consideration of the mutual covenants and conditions contained
herein, it is hereby agreed as follows:
AGREEMENT
1. Purpose
1.1. The purpose of this Agreement is to make possible the most efficient and
effective delivery of Fire, EMS and licensed ALS Transport services to the cities
of Camas and Washougal.
1.2. The Parties acknowledge the challenge of sustainably funding Fire, EMS and
licensed ALS Transport services and believe consolidated service delivery will
help address that challenge through:
1.2.1. Economies of scale in operation and organization.
1.2.2. Elimination of redundant costs associated with geographic overlap of
service deployment.
1.2.3. Providing a larger pool of staffing to help reduce staffing costs associated
with fixed post and dynamic response positions.
1.2.4. More effective fire prevention services(plan review, code enforcement,
fire cause determination, community education and community risk
reduction).
1.2.5. Lower response times for medical calls in the eastern portion of the joint
service area.
1.2.6. More effective training of first responders.
1.2.7. Expanded opportunities for volunteers.
1.3. The Parties also believe that consolidated service delivery will allow them to
more effectively plan for future delivery of Fire, EMS and Transport services to
both communities. Improvements in cost-effectiveness realized over the longer
term could include:
Camas-Washougal Fire Department Interlocal Agreement December 2013
Page 3
1.3.1. Apparatus and equipment deployment and replacement.
1.3.2. New fire station location and current fire station utilization.
1.3.3. Emergency management and preparedness program delivery.
1.3.4. Education and fire prevention program delivery.
1.4. No new separate legal or administrative entity is established by this Agreement.
2. Term
2.1. This Agreement shall be effective on January 1, 2014.
2.2. The initial term of this Agreement shall expire on December 31, 2023.
2.3. The term of the Agreement shall automatically renew for an additional ten years
unless otherwise terminated by one of the Parties.
2.4. Notice of termination shall follow the provisions of Section 19 of this Agreement.
2.5. If the City of Washougal Fire Department employees do not become City of
Camas employees by July 1, 2014 then this Agreement shall terminate on July 1,
2014 unless otherwise amended.
3. Relationship to Other Agreements
3.1. The Parties are currently operating under an agreement dated April 2, 2012
outlining the terms of a trial consolidation establishing among other things the
joint deployment of personnel and equipment to serve both cites, minimum
deployment levels for personnel in Washougal and a cooperative evaluation of the
trial consolidation results.The April 2, 2012 agreement expires on December 31,
2013.
3.1.1. In order to provide for the transition of Washougal Fire department
employees to Camas,the April 2, 2012 agreement, included as Attachment
A, is hereby amended as follows:
Camas-Washougal Fire Department Interlocal Agreement December 2013
Page 4
3.1.1.1. The term of the April 2, 2012 agreement is extended until
September 30, 2014 or its earlier termination under Section
3.1.1.2.
3.1.1.2. The April 2, 2012 agreement shall automatically terminate upon
the transfer of Washougal employees to Camas under the terms
of this Agreement, at which time,the terms of this Agreement
shall be fully effective and shall govern the relationship
between the parties.
3.2. The Parties and East County Fire and Rescue are currently operating under an
existing agreement dated November 15, 2012 whereby Camas provides
emergency medical rescue and licensed advanced life support(ALS) ambulance
transport services to Washougal and to East County Fire and Rescue.The
November 15, 2012 agreement expires on December 31, 2014.
3.2.1. This Agreement supplements the November 15, 2012 agreement by
specifying additional provisions applicable only to Camas and Washougal.
3.2.2. Camas agrees that on or before December 31, 2014 it will negotiate with
ECFR to replace the November 15, 2012 agreement to include, among
other provisions, an annual payment from ECFR to Camas equivalent to at
least$0.46/$1,000 assessed valuation for the provision of EMS and
licensed ALS Transport services.
4. Department Name
4.1. The consolidated department created by this Agreement shall be called the
Camas-Washougal Fire Department(CWFD).
4.2. A joint logo, reflecting the current logo being used by CWFD personnel, shall be
placed on all apparatus and equipment and on all uniforms.
4.3. Building signage shall be changed to reflect the department name using the most
cost-effective manner within three months with permanent building signage in
place within twenty-four months.
Camas-Washougal Fire Department Interlocal Agreement December 2013
Page 5
5. Services to be Provided
5.1. During the term of this Agreement Camas shall provide the following Fire, EMS
and licensed ALS Transport services:
5.1.1. Fire suppression.
5.1.2. Fire cause determination.
5.1.3. Fire inspection of occupancies.
5.1.4. Transporting Advanced Life Support(ALS)emergency medical services.
5.1.5. First response Advanced/Basic Life Support(ALS/BLS)emergency
medical services.
5.1.6. Public education.
5.1.7. Fire Prevention.
5.1.8. Hazardous materials"Awareness Level"response.
5.1.9. Low-angle rescue.
5.1.10. Emergency management.
5.1.11. Support services to include ambulance billing.
5.1.12. Automatic and mutual emergency response to neighboring jurisdictions.
6. Levels of Service
6.1. The current standard of coverage, field operations, deployment model, command
staffing, and operational policies and procedures shall be maintained at the current
level of service, subject to future funding levels.
6.2. Camas shall provide Washougal with the level of service and response time
identified in the adopted response coverage document included as Attachment B.
6.2.1. No later than June 30, 2014 Washougal shall adopt the response coverage
document include in Attachment B as the City's policy for determining
emergency medical, fire and rescue resource deployment time standards.
6.3. CWFD staffing will be at the discretion of the Battalion Chief to allow for
operational needs subject to the terms and conditions identified in this Agreement.
6.4. The initial minimum deployment model for delivery of Fire, EMS and licensed
ALS Transport services shall be:
Camas-Washougal Fire Department Interlocal Agreement December 2013
Page 6
6.4.1. A minimum of four certified paramedics on duty at all times
6.4.2. A minimum of eleven personnel on duty at all times four of which are
certified paramedics
6.4.3. Station 41 -One battalion chief on Battalion 41,two personnel on Engine
41,two personnel on Medic 41 including one certified paramedic
6.4.4. Station 42 -Two personnel on Medic 42/Engine 42 (split station)
including one certified paramedic
6.4.5. Station 171 -Two personnel on Engine 171 and two personnel on Medic
43 including one certified paramedic.
6.4.6. See service area and station map in Attachment C.
6.5. Camas shall station an engine at Washougal's Fire Station 171 twenty-four(24)
hours per day with a minimum staffing of two firefighters.
6.6. Camas shall station an ALS ambulance at Washougal's Fire Station 171 twenty-
four(24)hours per day with a minimum staffing of one certified paramedic.
6.7. Camas shall provide licensed ALS transport services throughout Washougal.
6.8. Subject to funding levels, Camas shall maintain the current Washington Survey
and Rating Bureau rating in Washougal.
6.9. In the event of unanticipated and extraordinary circumstances, such as loss or
destruction of facilities or equipment due to casualty, or insufficient personnel as
a result of unforeseen causes,the Fire Chief, in consultation with the city
administrators of both cities, may deviate from the staffing and equipment
deployment standards set forth in Section 6. Any such deviation shall be only for
such duration as is reasonably necessary to rectify the loss of equipment or
facilities, or to address the staffing shortage. Deviations under this subsection to
the staffing and equipment standards of Section 6 shall not be grounds for
termination under Section 19.
Camas-Washougal Fire Department Interlocal Agreement December 2013
Page 7
7. Annexations
7.1. Camas and Washougal shall provide notice to the other party when either initiates
annexation of any property into their corporate limits.
7.2. Upon request, Camas shall provide information regarding the impact of any
annexation on revenue, expenses and Fire, EMS and ALS Transport service
levels.
8. Governance and Administration of Services
8.1. Camas to administer services subject to the terms of this Agreement to include
employment of all personnel.
8.2. Camas City Council to provide policy direction and governance for Fire, EMS
and ALS Transport services provided by Camas, subject to the terms of this
Agreement.The Camas City Council and administration shall consider Joint
Policy Advisory Committee input(see Section 10)on policy decisions that affect
Fire, EMS and ALS Transport services provided to Washougal.
8.3. Washougal shall designate, as needed, CWFD as the city's Fire,EMS and
Transport service provider in all documents, public information materials and on
its web site.
8.4. Washougal will furnish, without charge, such quantities of water, water pressure
and the use of fire hydrants as Camas may require for its emergency response and
training operations,wherever and so far as such water is available from
Washougal's water system, including water service provided by Washougal
outside Washougal's corporate limits.
8.5. Washougal shall designate the CWFD Fire Chief as Washougal's Fire Chief and
the CWFD Fire Marshal as Washougal's Fire Marshal
8.6. Washougal shall approve, endorse or transfer other administrative agreements and
contracts as required to facilitate CWFD provision of services in Washougal.
Camas-Washougal Fire Department Interlocal Agreement December 2013
Page 8
8.7. Washougal shall provide Camas with written notice at least ninety (90) days in
advance of any proposed changes in ordinances, laws or regulations which would
significantly affect Camas' ability to provide the services set forth in this
Agreement or which would substantially change the cost or level of services
provided.
9. Volunteers
9.1. Volunteer firefighters shall continue to be utilized at or above the current level
subject to the availability of trained volunteers to perform the desired services.
9.2. The use of volunteers and opportunities for them to serve may be enhanced as
agreed by the Volunteer Firefighters and the CWFD.
9.3. CWFD shall conduct volunteer recruitment and training activities at least
annually.
9.4. Camas and Washougal shall revise their respective municipal codes related to
volunteer firefighters within two years to reflect then current practices and to
provide similar language related to the use of volunteer firefighters.
10.Joint Policy Advisory Committee(JPAC)
10.1. Camas will convene a Joint Policy Advisory Committee at least annually to
review the services set forth in this Agreement.
10.2. The JPAC will consist of three City Council members from Washougal appointed
by the Mayor of Washougal and three City Council members from Camas
appointed by the Mayor of Camas.
10.3. JPAC meeting shall be conducted in accordance with the provisions of Chapter
42.30 Revised Code of Washington,the Open Public Meetings Act.
10.4. The CWFD Fire Chief shall staff the meeting to include preparing the agenda and
materials and providing them to the JPAC members.The CWFD Fire Chief shall
provide a draft agenda to the Camas and Washougal city administrators for review
prior to distributing it to the JPAC members.
Camas-Washougal Fire Department Interlocal Agreement December 2013
Page 9
10.5. Camas shall prepare summary minutes of each JPAC meeting and make the
minutes available on the City of Camas web site within two weeks of the meeting.
10.6. The general role of the JPAC shall include:
10.6.1. Review the CWFD annual report regarding the services provided under
this Agreement.
10.6.2. Review and make recommendations regarding amendments to the
Agreement, subsequent agreements or plans referenced in the Agreement.
10.6.3. Review and make recommendations regarding any Fire, EMS or ALS
Transport policy item to be presented to the Camas or Washougal city
councils for approval.
10.6.4. Review the proposed CWFD budget and allocation of costs to Camas and
Washougal prior to the budget being adopted by the Camas City Council.
10.7. Camas shall convene the JPAC prior to the formal transfer of Washougal
employees to Camas as provided in the Agreement or no later than July 1, 2014 to
review the status of implementation of the Agreement.
10.8. Special meetings of the JPAC may be called by the Mayor of Camas or the Mayor
of Washougal by providing timely notice to the CWFD Fire Chief specifying the
meeting request and the intended agenda for the meeting.
11.Reporting
11.1. Camas shall provide reports to the Washougal City Administrator regarding the
services set forth in this Agreement no later than one month following the end of
each quarter(ex: April 30 for the quarter ending March 31)with the exception of
the fourth quarter where such information shall be contained within the annual
report as provided in Section 11.2. The quarterly report shall include, at a
minimum:
11.1.1. CWFD call responses and transports by station of origin and city
responding to.
Camas-Washougal Fire Department Interlocal Agreement December 2013
Page 10
11.1.2. A discussion of any significant issues affecting the delivery of services.
11.1.3. A financial report showing the actual expenses to date compared to the
budget.
11.1.4. A summary of overtime expenses. If actual overtime expenses for the year
to date exceed the year to date budget or prior year to date actual amount
for the same period by more than five percent(5%)then the CWFD Fire
Chief shall provide a written report as to the cause of the variance and any
actions proposed to control overtime expenses for the remainder of the
year.
11.2. Camas shall provide an annual report to the Washougal City Administrator no
later than February 15`"each year for the prior calendar year. The annual report
shall include the information identified in Section 11.1 and the following:
11.2.1. A review of the CWFD deployment model or operational plan for the prior
year including minimum staffing levels.
11.2.2. A discussion of CWFD actual revenues and expenses compared to budget,
including:
11.2.2.1. Summary observations of the overall financial results.
11.2.2.2. A detailed review of ambulance fees, fee levels,collection rates
and percent of fees paid by Medicare.
11.2.2.3. A detailed review of other revenues received including revenues
from EGFR.
11.2.2.4. A detailed review of overtime expenses.
11.2.2.5. A detailed review of the equipment replacement fund revenues
and expenses.
11.2.2.6. A detailed review of the ending fund balance and available
reserves.
Camas-Washougal Fire Department Interlocal Agreement December 2013
Page 11
11.2.3. A review of CWFD performance consistent with RCW 35.103.040 to
include:
11.2.3.1. Response times relative to the adopted response standards as
identified in Attachment B.
11.2.3.2. Emergency medical responses and outcomes.
11.2.3.3. A summary of significant incidents and major fire cause
determination investigations including outcomes or status.
11.2.3.4. A summary of fire inspection and prevention activity and
results.
12.Fire Chief
12.1. The CWFD Fire Chief shall be a Camas employee and the Camas Mayor and City
Administrator shall be responsible for hiring, evaluating and disciplining and
terminating the CWFD Fire Chief.
12.2. The appointment of the CWFD Fire Chief shall be subject to confirmation by a
majority of the Camas City Council as required by the Camas municipal code.
12.3. The CWFD Fire Chief shall meet with the city administrators of Camas and
Washougal monthly or as agreed to by the city administrators.
12.4. Camas shall convene a meeting with the Mayor of Washougal,the Washougal
City Administrator and the Camas City Administrator to review the CWFD Fire
Chief s annual performance evaluation.
12.5. Camas shall notify the Mayor and City Administrator of Washougal prior to
notifying the media regarding any commendation, discipline or termination of the
CWFD Fire Chief.
12.6. The CWFD Fire Chief or designee shall notify the Mayor and/or City
Administrator of Washougal regarding any major incident or emergency based on
protocols approved by Washougal.
Camas-Washougal Fire Department Interlocal Agreement December 2013
Page 12
12.7. Camas shall provide the Mayor and/or City Administrator of Washougal and the
Washougal JPAC members the opportunity to be involved, in an advisory
capacity, in the assessment of the qualifications of applicants to fill a vacant
CWFD Fire Chief position.
13.Personnel and Labor Agreements
13.1. Camas and Washougal intend for the Washougal Fire Department employees to
become Camas employees.
13.2. Camas and Washougal shall initiate negotiations with IAFF Local 2444 within
thirty days of the date of this Agreement regarding a memorandum of
understanding(MOU)to implement the relevant terms of the Agreement.
13.3. Subject to the negotiations referenced in Section 13.2 and upon the transfer of
Washougal Fire Department employees to Camas, Camas shall apply the same
salary structure to all CWFD employees in IAFF Local 2444.
13.3.1. Where the Camas pay structure is lower than the existing Washougal pay
structure the Camas pay structure will be adjusted higher for all applicable
CWFD employees.
13.3.2. Where the Camas pay structure is higher than the existing Washougal pay
structure the applicable transferring Washougal employees will receive the
higher pay.
13.4. The pay structure for non-represented Washougal employees transferring to
Camas shall follow the current Camas pay structure for the same or similar
positions. The pay for a transferring non-represented employee shall not be
reduced at the time of transfer.
13.5. All transferring Washougal employees shall receive the benefits applicable to
Camas employees for their respective positions, subject to the terms of Section 14
below.
Camas-Washougal Fire Department Interlocal Agreement December 2013
Page 13
13.6. Ending leave balances for transferring Washougal employees will transfer to their
beginning leave balances at Camas and future leave accruals will follow the
Camas leave accrual structure.
13.7. Subject to the negotiations referenced in Section 13.2,the seniority of transferring
Washougal employees will be recognized by Camas.
13.8. Washougal currently has an Administrative Assistant position supporting the
Washougal Fire Department. Incumbents in this position are represented by
AFSMCE Local 307. The position is currently vacant therefore no Washougal
employee will be transferred to Camas. Camas may propose the creation of such a
position in the CWFD budget if approved by the CWFD Fire Chief and the Camas
City Council.
14. Employee Benefits
14.1. Camas and Washougal will retain their current obligations for their former
employees eligible for LEOFF 1 retirement benefits.
14.2. Upon transfer to Camas the Washougal employees that participate in the LEOFF
retirement system shall no longer be covered by Social Security and employee
and employer contributions to Social Security will end as of the date of their
transfer to Camas.
14.3. Transferring Washougal employees are not eligible for the Camas retiree medical
benefit.
15. Facilities and Equipment
15.1. Camas and Washougal shall enter into a lease agreement whereby Washougal
shall lease Station 171 to Camas at a nominal cost. The lease shall require Camas
to obtain insurance coverage for Station 171 and to maintain Station 171 at
minimum maintenance standards.All costs to operate and maintain Station 171
will be included in the CWFD budget.
Camas-Washougal Fire Department Interlocal Agreement December 2013
Page 14
15.2. Washougal shall transfer ownership of all vehicles and equipment used by the
Washougal Fire Department to Camas. After the transfer Camas shall be
responsible for insurance, maintenance, repair and replacement expenses for all
vehicles and equipment. The cost to operate, maintain and replace all vehicles and
equipment will be included in the CWFD budget.
15.3. The lease for Station 171 and the transfer of Washougal equipment and vehicles
to Camas shall be effective within thirty days after the date Washougal Fire
Department employees are transferred to Camas.
16.Funding and Cost Allocation
16.1. The net cost to operate the CWFD shall be allocated to Camas and Washougal
based on the following factors and weights:
16.1.1. 50%of the net cost shall be allocated based on each city's proportion of
the total assessed value of structures in Camas and Washougal as provided
by the Clark County Assessor's Office.
16.1.2. 25%of the net cost shall be allocated based on each city's proportion of
the total Camas and Washougal population as estimated by Washington
State Office of Financial Management.
16.1.3. 25%of the net cost shall be allocated based on each city's proportion of
the total calls for Fire, EMS and ALS Transport service originating in
Camas and Washougal.
16.2. The net cost to operate the CWFD shall include all operating costs applicable to
the operation of the department less all applicable CWFD revenues.
16.2.1. CWFD operating costs shall include the full cost to operate the department
including the cost of personnel, supplies and services, inter-government
services, equipment replacement, equipment and other capital
expenditures and internal support services.
16.2.2. CWFD operating costs shall also include amounts applicable to:
Camas-Washougal Fire Department Interlocal Agreement December 2013
Page 15
16.2.2.1. Contributions needed to meet minimum fund balance policy.
16.2.2.2. Charges related to the reconciliation of actual revenues and
expenses and actual allocation factors to the allocation based on
the budgeted revenues and expenses and the allocation factors
used in the budget process.
16.2.3. The cost of central support services, as defined in the City of Camas
Support Services Cost Allocation Plan, provided to the CWFD during
calendar year 2014 shall not exceed$60,000. Charges for central support
services provided to the CWFD in future years will be based on the 2014
charges adjusted annually by the annual percentage increase in the CWFD
operating budget. The annual percentage increase in the CWFD operating
budget shall be calculated excluding capital expenses, fund balance
contributions and true up payments. The amount charged for central
support services may be revised as agreed to by the Camas and Washougal
city administrators.
16.2.4. CWFD revenues shall include but not be limited to:
16.2.4.1. Payments received from ECFR for ALS Transport services.
16.2.4.2. Ambulance fee revenue.
16.2.4.3. Building plan review fees.
16.2.4.4. Fire prevention inspection fees.
16.2.4.5. Grants.
16.2.4.6. Other revenues.
16.2.4.7. Payments by Washougal under Section 16.13.
16.2.4.8. Revenues shall also include amounts applicable to excess
reserves or credits related to the reconciliation of actual
revenues and expenses and actual allocation factors to the
Camas-Washougal Fire Department Interlocal Agreement December 2013
Page 16
allocation based on the budgeted revenues and expenses and the
allocation factors used in the budget process.
16.3. Payments by Camas and Washougal to support the CWFD will be based on the
approved budget and the allocation factors for the most recent complete year. For
example, 2015 payments will be based on the proposed 2015 budget(completed
prior to the end of 2014) and the allocation factors for 2013. See the example in
Attachment D.
16.4. The cost allocation for the initial partial year of 2014 shall be based on the CWFD
budget to be developed for 2014 and the actual allocation factors for 2012. The
2014 CWFD budget shall include costs from the date Washougal employees are
transferred to Camas. The proposed partial year 2014 budget and cost allocation
shall be reviewed by the JPAC prior to approval by the Camas City Council and
prior to the transfer of Washougal Fire Department employees to Camas.
16.5. Camas shall account for all CWFD financial activity in a separate fund.
16.6. Camas and Washougal Finance Directors shall establish a minimum cash reserve
target for the CWFD fund prior to the end of 2014 and a plan to achieve that fund
balance target over time.
16.6.1. At the end of any year, cash reserves in excess of the established cash
reserve target shall be treated as revenue for the subsequent year's cost
allocation calculation.
16.6.2. At the end of any year, cash reserves needed to meet the established cash
reserve target shall be treated as an expense in the subsequent year's cost
allocation calculation.
16.7. Camas and Washougal shall make monthly payments equal to their respective
allocation of CWFD net operating costs divided by twelve to the separate CWFD
fund no later than the tenth of each month.The first payment shall be due on the
tenth of the month following the date Washougal Fire Department employees are
transferred to become Camas employees.
Camas-Washougal Fire Department Interlocal Agreement December 2013
Page 17
16.8. Annually, by June 30 of each year, Camas shall calculate the net costs allocable to
Camas and Washougal for the prior year based on actual CWFD net operating
expenses and the actual amounts for the allocation factors for the prior year. For
example,the calculation completed by June 30, 2015 shall use the actual net
operating expenses for 2014 and the actual data on the allocation factors for 2014.
Camas shall compare the cost allocation for Camas and Washougal using the
actual amounts and factors with the allocation using budgeted amounts and prior
year allocation factors. Any difference(positive or negative) shall be included as
an adjustment to the following years' cost allocation calculation.
16.9. If the CWFD incurs significant unanticipated costs during any year the Camas
City Administrator shall convene a meeting with the Washougal City
Administrator to discuss the reasons for the additional costs,the impacts and
potential mitigation.
16.10. Camas shall establish a separate fund or account to account for the revenues and
expenses associated with the replacement of CWFD apparatus, ambulances and
related equipment.
16.10.1. Camas shall develop a financial plan to replace CWFD apparatus,
ambulances and related equipment no later than November 2014.
16.10.2. The annual contribution needed to fund the replacement plan shall be
included in annual CWFD budget and paid annually.
16.10.3. Expenses to replace CWFD apparatus, ambulances and related
equipment will be paid from the CWFD equipment replacement fund or
account and shall not be included in the CWFD operating budget.
16.10.4. CWFD staff vehicles shall participate in the Camas equipment rental
program and any associated expenses shall be included in the CWFD
operating budget.
16.11. Fire,EMS and ALS Transport capital facilities project expenses shall be funded
separately by each city in their respective capital budgets. The cost of any capital
Camas-Washougal Fire Department Interlocal Agreement December 2013
Page 18
facility that benefits both Camas and Washougal shall be shared.The basis for
cost sharing shall be an estimate of the benefit received by each city from the
capital project and shall be agreed to by the Parties at the time the capital project's
budget is approved.
16.12. Camas and Washougal shall each collect Fire Impact Fees from new development
as allowed by state law and expend any Fire Impact Fee revenue received on
appropriate capital projects as provided in each city's budget.
16.13. Washougal shall pay Camas a percentage of the value of vacation and sick leave
for former Washougal employees who terminate employment with Camas within
three years of their transfer to Camas. Washougal shall pay 90%of the value of an
employee's leave balances at termination if the employee terminates employment
with Camas within one year, 70%of the value of an employee's leave balances at
termination if the employee terminates employment with Camas within two years,
50%of the value of an employee's leave balances at termination if the employee
terminates employment with Camas within three years and 0%thereafter
Washougal shall make payment to Camas within 30 days of the employee's
termination.
16.14. Camas shall vigorously pursue all reasonable opportunities for grants to support
CWFD. Any grant requiring costs to be borne by the City of Washougal shall be
approved by the Washougal City Administrator.
16.15. Camas shall not issue new debt to support CWFD expenditures without the
approval of the Washougal City Administrator.The following debt is allowed
without prior approval:
16.15.1. Debt service on existing loans for a CWFD ambulance if included in the
adopted CWFD budget.
16.15.2. Short term loans to provide cash to pay expenses. Interest on short term
loans is an allowable CWFD operating expense.
Camas-Washougal Fire Department Interlocal Agreement December 2013
Page 19
16.15.3. Vehicle and equipment leases shorter than ten years if included in the
adopted CWFD budget.
16.16. Camas and Washougal shall pay all building plan review and fire inspection fees
that are related to services provided by CWFD employees to Camas to support the
CWFD. Payment of all revenue shall be according to protocols developed by the
Camas and Washougal finance directors for the assessment, collection and
transfer of building plan review and fire inspection fees.
17. Transition Plan
17.1. Camas and Washougal acknowledge that implementation of the Agreement is
subject to an executed MOU with IAFF Local 2444 substantially conforming to
the terms identified in the Agreement and to the successful completion of other
tasks required to transition employees and services to Camas.
17.2. Within two weeks of the effective date of this Agreement the CWFD Fire Chief
shall convene a transition team including appropriate CWFD personnel and the
Camas and Washougal finance and human resources directors.
17.3. The transition team shall develop a work plan within 30 days to complete the
transition of Washougal employees to Camas and to complete other tasks required
under this Agreement. The transition plan shall provide for the transfer of
Washougal personnel and equipment to Camas and the completion of other
transition tasks no later than July 1, 2014.
17.4. If the MOU with IAFF is not in place by July 1, 2014 then this Agreement shall
terminate unless otherwise amended.
18. Events Allowing for Agreement to be Renegotiated
18.1. Either Camas or Washougal may request that the terms of this Agreement be
renegotiated if any one of the following occurs:
18.1.1. Voters in either city reject that city's proposed EMS levy two times within
a twelve month period.
Camas-Washougal Fire Department Interlocal Agreement December 2013
Page 20
18.1.2. ECFR no longer contracts with Camas for ambulance service.
18.1.3. The percentage of total net operating costs allocated to either city using
the weighted factors in Section 16 changes by more than 2%from one
year to the next.
18.1.4. The annual allocated cost to either city increases by 5%per year or more
based on a three year rolling average increase.The calculation of the
increase in this section shall exclude capital expenses and fund balance
contributions.
18.1.4.1. The annual allocated cost to either city increases by 10%or
more from the prior year. The calculation of the increase in this
section shall exclude capital expenses and fund balance
contributions and shall not apply to 2015 since 2014 will be a
partial year.
18.2. If any of the events identified in Section 18.1 occur either party may provide
written notice to the other party requesting a meeting to present their concerns and
potential solutions. The Parties shall meet and work in good faith to revise the
Agreement to address the concerns. If the Parties are unable to agree on a revision
to the Agreement within six months of the.date of the notice then either city may
provide 12 months' notice of termination according to the terms of Section 19.
19.Termination
19.1. If an MOU with IAFF Local 2444 is not executed by July 1,2014 then this
Agreement shall terminate unless otherwise amended.
19.2. The Agreement may be terminated by either party without cause with a minimum
of twenty-four months' notice to the other party.
19.2.1. Termination may only occur on the last day of a calendar year.
19.2.2. Termination of the Agreement under this section shall be approved by the
city council of the city initiating the termination action.
Camas-Washougal Fire Department Interlocal Agreement December 2013
Page 21
19.3. Washougal may terminate the Agreement with a minimum of twelve months'
notice if any of the following occur.
19.3.1. The Department of Health suspends,modifies, or revokes Camas' license
to provide ALS transport services.
19.3.2. Camas does not deploy an ambulance in Washougal for a period of more
than five consecutive days or more than twenty days over a twelve month
period.
19.3.3. The State Auditor's Office issues an audit finding on the management of
the CWFD fire fund within two consecutive years.
19.3.4. More than ten percent(10%)of the Camas paramedics have their
paramedic certification suspended, revoked or denied within one calendar
year.
19.3.5. Camas is more than thirty (30)days delinquent on its payment to the
CWFD fund under this Agreement two or more times during a twelve
month period.
19.3.6. Camas does not apply all appropriate CWFD revenue to the separate
CWFD fund or withdraws funds from the CWFD fund for a purpose not
related to Fire, EMS or licensed ALS Transport services.
19.3.7. The occurrence of the events as described in Section 18.2.
19.4. Camas may terminate the Agreement with a minimum of twelve months' notice if
any of the following occur.
19.4.1. Washougal is more than thirty (30) days delinquent on its payment to
Camas under this Agreement two or more times during a twelve month
period.
19.4.2. Washougal is in violation of the lease agreement referenced in Section
15.1 of the Agreement.
Camas-Washougal Fire Department Interlocal Agreement December 2013
Page 22
19.4.3. Washougal does not maintain access to all fire hydrants maintained by
Washougal including those outside the Washougal city limits.
19.4.4. Washougal does not maintain adequate water pressure at all fire hydrants
maintained by Washougal including those outside the Washougal city
limits.
19.4.5. Washougal passes laws or ordinances that conflict with the delivery of
services under the terms of this Agreement.
19.4.6. The occurrence of the events as described in Section 18.2.
19.5. Notice of termination of the Agreement under sections 19.3 or 19.4 must
reference the specific cause for termination and provide evidence supporting the
violation of the specific provision in sections 19.3 or 19.4.
19.6. Termination of the Agreement under sections 19.3 or 19.4 may only occur on the
last day of a calendar year and shall be approved by the city council of the city
that initiated the termination action.
19.7. The CWFD fire chief and city administrators shall,within thirty days of any
notice of termination, convene a meeting to initiate development of a termination
plan. The termination plan shall be completed no later than six months prior to
termination and, at a minimum, address:
19.7.1. The distribution of CWFD assets and liabilities which shall equitably split
based on recent cost allocation percentages and service delivery scope.
19.7.1.1. The distribution of CWFD assets to WFD shall include at
minimum a complement of equipment necessary to fulfill
Washington State requirements for Washougal to renew its
licensure as a Trauma Verified BLS Aid Service.
19.7.2. The termination of any facility leases and the return of facilities in good
working condition.
Camas-Washougal Fire Department Interlocal Agreement December 2013
Page 23
19.7.3. Any agreements with IAFF Local 2444 or among the Parties regarding the
transition and/or status of CWFD employees.
19.8. No later than June 30 in the year following termination Camas shall provide
Washougal with a statement of the net costs allocable to Camas and Washougal
for the prior year based on actual CWFD net operating expenses and the actual
amounts for the allocation factors for the prior year. Camas shall provide
Washougal with a comparison of the cost allocation for Camas and Washougal
using the actual amounts and factors with the allocation using budgeted amounts
and prior year allocation factors.Any amount owed by Washougal to Camas or
owed by Camas to Washougal shall be paid by August 1 of the year following
termination.
20. Injunctive Relief
20.1. The Parties acknowledge that irreparable harm to the public health, safety, and
welfare would occur if either party were to breach this Agreement in such a
manner so as to cause an interruption in the provision of fire, EMS and
ambulance transport services to the Cities of Camas and Washougal. The Parties
further agree that, in the event of such a breach,the only effective means of
preventing such harm is injunctive relief. The Parties therefore agree that, in the
event of any such breach of this Agreement by either party,the non-breaching
party shall be entitled to injunctive relief, including the issuance of an immediate
temporary restraining order, enjoining the other party from breaching the
Agreement and compelling compliance in accordance with the terms of the
Agreement.
21. Fire Investigation
21.1. The CWFD will assume responsibility for all fire cause determination
investigation activities within Washougal and will work closely with the
Washougal Police Department(WPD) in processing any case. CWFD and WPD
shall cooperate in the preservation of evidence, chain of custody, investigating
Camas-Washougal Fire Department Interlocal Agreement December 2013
Page 24
suspects and persons of interest for all cases arising from origin and cause
investigations within the jurisdictional boundaries of the City of Washougal.
22.Fire Codes
22.1. The Parties shall complete a joint review of their respective fire codes, including
local amendments, within three years of the date of this Agreement.
22.2. Camas and Washougal shall adopt a common fire code within three years of the
date of this Agreement.
23.Planning
23.1. The CWFD shall complete or update a CWFD capital facility plan, at a minimum,
when Camas or Washougal update their comprehensive plans.
23.2. Any CWFD capital facility plan shall be reviewed by the JPAC prior to adoption
by either Camas or Washougal.
23.3. CWFD shall complete an update to its operating and deployment plan annually
and review the updated plan annually with the JPAC.
24. Hold Harmless and Insurance
24.1. The City of Camas shall defend, indemnify and hold Washougal, its elected
officials,officers, volunteers and employees harmless from any and all claims,
injuries, damages, losses or suits including attorney fees arising out of or in
connection with the performance of this Agreement, except for injuries and
damages caused solely by the gross negligence or intentional acts of Washougal
and its employees or officers. The City of Camas further agrees to maintain
during the terms of the Agreement liability insurance in amount as provided for in
the WCIA Joint Protection Program, protecting itself, its officers, employees and
the City of Washougal,their officer and employees, from claims of all persons for
damages arising out of the negligence by the City of Camas, its officers and
employees, in providing fire, emergency medical and licensed ALS transport
services pursuant to this Agreement.
Camas-Washougal Fire Department Interlocal Agreement December 2013
Page 25
24.2. The cost of insurance shall be included as a CWFD operating expense.
24.3. In the event Camas is presented with a claim with an estimated uninsured liability
in excess of$100,000 it shall provide notice to Washougal regarding the claim.
Within thirty (30)days of such notice the Parties shall meet to discuss the claim
and the appropriate response.
25. Dispute Resolution
25.1. The Parties agree to make all reasonable efforts to resolve through informal, good
faith negotiations any disputes concerning the terms and conditions or
performance of this Agreement. In the event of a dispute, notice of the dispute
shall be provided in writing and shall be delivered in the manner set forth in
Section 28. The notice shall set forth with reasonable specificity the factual basis
for the claimed dispute. Both Parties shall jointly cooperate to informally resolve
any disputes as quickly and efficiently as possible, but in any event not more than
sixty (60) days from the date of the notice unless extended by mutual agreement
of the Parties.
25.2. If a dispute cannot be resolved through direct discussions, mediation may, by
mutual consent, be initiated. In the event the Parties determine to initiate
mediation, a mutually acceptable mediator shall be selected by the Parties for the
purpose of facilitating the mediation process.The mediator shall be selected based
on his or her expertise with the nature of the mater in dispute and their ability to
facilitate a settlement.The Parties agree to provide all documentation and
information requested by the mediator and in all other regards to cooperate fully
with the mediator. The costs of mediation shall be shared equally between the
Parties.
25.3. In the event the dispute is not resolved in mediation, or the Parties do not agree to
mediation,the Parties may pursue any other form of relief provided by law. At all
times prior to resolution of the dispute the Parties shall continue to perform and
make any required payments under this Agreement in the same manner and under
the same terms as existed prior to the dispute.
Camas-Washougal Fire Department Interlocal Agreement December 2013
Page 26
26. Severability
26.1. If any provision of this Agreement or its application is held by a court of
competent jurisdiction to be illegal, invalid,or void,the validity of the remaining
provisions of this Agreement or its application to other entities or circumstances
shall not be affected.The remaining provisions continue in full force and effect,
and the Parties' rights and obligations must be construed and enforced as if the
Agreement did not contain the particular invalid provision. But if the invalid
provision or its application is found by a court of competent jurisdiction to be
substantive and to render performance of the remaining provisions unworkable
and infeasible, is found to seriously affect the consideration, and is inseparably
connected to the remainder of the Agreement,then either party may give notice of
termination and invoke the termination process set forth in Section 19.3 of this
Agreement.
27.Filing of Agreement
27.1. This Agreement shall be filed with the city clerks of Camas and Washougal,with
the county auditor or, alternatively, listed by subject on the public agency's web
site or other electronically retrievable public source
28.Notices
28.1. All notices required by this Agreement shall be in writing and shall be deemed to
have been given at the time of delivery if personally delivered, or three calendar
days after the time of mailing, if mailed by first class mail postage pre-paid. All
notices and other material to be delivered under this Agreement shall be delivered
or mailed to the following addresses:
28.2. Notice to Camas shall be sent to:
Camas City Administrator
616 NE 4th Avenue
Camas, WA 98607
Camas-Washougal Fire Department Interlocal Agreement December 2013
Page 27
28.3. Notice to Washougal shall be sent to:
Washougal City Administrator
1701 C Street
Washougal, WA 98671
29. Compliance with Laws
29.1. The Parties shall comply with all applicable state, federal and local laws in
carrying out the terms of this Agreement.
30.Modification
30.1. No modification or amendment to this Agreement shall be valid unless evidenced
in writing and properly agreed to, and signed,by both Parties.
31.Interpretation
31.1. This Agreement is and shall be deemed jointly drafted and written by both Parties
and shall not be construed or interpreted against the city originating or preparing
it.
32. Laws and Venue
32.1. The Agreement shall be interpreted in accordance with the laws of the State of
Washington in effect on the date of execution of this Agreement.
Camas-Washougal Fire Department.Interlocal Agreement December 2013
Page 28
DATED this�—day of December,2013.
By: By: ILI
Mayor of the City of Washougal iayorthe City of Camas
Attest Attest.
+Wugal City r Camas City Clerk
Approved to Form: Approved to Form:
Camas City Attorney Washougal City Attorney
Camas-Washougal Fire Department Interlocal Agreement December 2013
Page 29
Attachment A:
Interlocal Agreement between the Cities of Camas and Washougal for the Trial
Consolidation of City Fire Departments
Camas-Washougal Fire Department Interlocal Agreement December 2013
INTERLOCAL AGREEMENT
This Interlocal Agreement made this day by and between the City of Washougal,a municipal corporation
organized and existing under the laws of the State of Washington,hereinafter referred to as"Washougal';
and the City of Camas, a municipal corporation organized and existing under the laws of the State of
Washington,hereinafter referred to as"Camas".
WITNESSETH
I. The cities of Washougal and Camas are currently operating under an Interlocal Agreement
entered into on the 21st day of February 21, 2012, whereby Camas provides ambulance services to the
City of Washougal and which provides for the trial consolidation of fire departments.
2. Both cities are desirous of modifying the previous agreement and continuing an Interlocal
Agreement pursuant RCW 39.34, the Interlocal Cooperation Act, with the new Agreement to supersede
the old Agreement in its entirety.
3. The parties to this agreement are also parties to an interlocal agreement with East County Fire&
Rescue District for the provision of emergency medical rescue and licensed ALS transport service in
Camas, Washougal, and East County Fire & Rescue District. The three party agreement sets forth
provisions and condition common to all three parties. This agreement supplements the three-party
agreement by specifying additional provisions applicable only to Camas and Washougal.
NOW, THEREFORE, in consideration of the mutual covenants and conditions contained herein, it is
hereby agreed as follows:
SECTION I-PURPOSE
The purpose of this Agreement is to allow the City of Camas to continue to furnish emergency medical
rescue and licensed ALS ambulance transport services to citizens within the City of Washougal. The
two cities acknowledge that the current financial structure of the EMS system is unsustainable and that a
solution must be determined cooperatively to make the system sustainable into the future. Further, the
two cities are engaged in a cooperative evaluation of the viability of consolidating their respective fire
departments in an effort to enhance service to the community and efficiencies in service delivery. In
furtherance of both of these goals,the two cities agree to a trial period of consolidation of the operations
of the two fire departments to determine if further consolidation efforts should be undertaken.
Continuation of the trial consolidation will allow all Fire Department employees from the rank of Chief
and below to staff either city's department. Wages and benefits for the employees of both departments
shall be paid by their respective departments. The intention is to supply personnel when available to
augment either department to reduce overtime spending and to evaluate service enhancements, and to
fully explore the effectiveness of a full consolidation of the departments to include command, staff and
line personnel.
SECTION Ii-RESPONSIBILITIES OF CAMAS
A. The City of Camas will station an ALS ambulance at Washougal's Fire Station#171 twenty-four
(24)hours per day. Camas ambulance staffing: Staffing deployment will be at the discretion of
the Battalion Chief to allow for operational needs but shall be at a minimum; to provide two
employees, one of which shall be a paramedic (minimum) at Station 171 in Washougal. In the
event the use of accrued leave by the Camas firefighters reduce that number below two and there
is sufficient staffing of Washougal firefighters on duty that day to fill the empty slot(s)the city of
Camas shall not be required to fill the minimum staffing requirement, providing the criteria of a
minimum of one paramedic is still met at Station 171
B. The staff noted above will respond to Washougal fire calls unless they are simultaneously
engaged in a medical call per CRESA dispatch protocols and the existing mutual aid agreement.
C. It is the intent of the parties that the Camas ALS ambulance stationed in Washougal will typically
be the first responder for Washougal aid calls. However,the dispatch priority will be determined
by CRESA based on the closest available unit.
D. Camas Fire Department will continue to provide monthly EMT training to the Washougal Fire
Department as is currently provided.
E. Camas Fire Department will provide future Washougal paramedics in training the required ALS
service time, which is currently 60 medical calls/transports, necessary to complete paramedic
training and gain full certification. Maximum of three at any given time and subject to the FTEP
program.
F. The identifying logo on the ambulance stationed in Washougal shall be the"tri-agency" logo that
identifies the unit as"Serving Washougal,Camas, and ECF&R.
G. When available, the "on-duty" Camas Fire Department Battalion Chief shall respond to
Washougal Fire Department calls at the same level as Camas calls.
SECTION III-RESPONSIBILITIES OF THE CITY OF WASHOUGAL
A. The City of Washougal will continue to transfer applicable levy funds within ten (10) days of
receipt from the Clark County Treasurers Office.
B. The City of Washougal shall contribute an amount equal to one-half of the proceeds of its
existing EMS levy at a rate of fifty cents($.50)per one thousand dollars($1,000)of the assessed
valuation property in the City of Washougal (first collected in 2005 based on the City's 2004
assessed valuation) as collected, as limited by Chapter 84.55 RCW. In addition, the City of
Washougal shall contribute an amount equal to the proceeds of a"levy lid lift"pursuant to RCW
84.55.050, which was approved by the voters in 2006 at the rate of ten cents ($.10) per one
thousand dollars ($1,000) of the assessed valuation of property in the City of Washougal as
collected,also limited by Chapter 84.55 RCW.
C. Washougal staffing: Staffing deployment will be at the discretion of the Battalion Chief to allow
for operational needs but shall be at a minimum; to provide two crew members at a minimum
rank of firefighter/IV technician (EMT B, with IV therapy endorsements or equivalent). In the
event the use of accrued leave by the Washougal firefighters reduce that number below two and
there is sufficient staffing of Camas firefighters on duty that day to fill the empty slot(s) the city
of Washougal shall not be required to fill the minimum staffing requirement.
D. The City of Washougal shall provide quarters for the ambulance and two ambulance
personnel at Station#171.
E. The City of Washougal shall provide an additional FTE to the EMS system or a staff
position to the city of Camas as it is currently.
SECTION IV—MUTUAL RESPONSIBILITIES
It is agreed by the parties that a continuing cooperative evaluation of the EMS system will be undertaken
with the goal of making the system sustainable into the fixture. The evaluation will seek system
efficiencies,review services levels and explore alternative service delivery options.
SECTION V—VOLUNTEER FIREFIGHTERS
It is agreed by the parties that the Washougal Volunteer Firefighters shall continue to be utilized
according to past practice. Furthermore,the use of the volunteers and opportunities for them to serve may
be enhanced as agreed by the Washougal Volunteer Firefighters,IAFF Local,and the two Cities.
SECTION VI-HOLD HARMLESS AND INSURANCE
The City of Camas shall defend,indemnify and hold Washougal,its elected officials,officers,volunteers
and employees harmless from any and all claims,injuries,damages,losses or suits including attorney fees
arising out of or in connection with the performance of this Agreement, except for injuries and damages
caused solely by the gross negligence or intentional acts of Washougal and its employees, officers, or
volunteers. The City of Camas further agrees to maintain during the terms of the Agreement liability
insurance in amount as provided for in the WCIA Joint Protection Program,protecting itself,its officers,
employees and the City of Washougal, their officer and employees, from claims of all persons for
damages arising out of the negligence by the City of Camas, its officers and employees, in providing
emergency medical services pursuant to this Agreement.
SECTION VII-TERM
The term for the continuation of the trial consolidation shall begin on March 1,2012 and shall extend for
a period of 22 months ending on the 31 st of December 2013 unless the trial consolidation is terminated
for cause as outlined in Section 8 of this agreement.
SECTION VIII-TERMINATION
This Agreement may be terminated by either party upon written notice by one party to the other
identifying good cause. Good cause must be identified in writing to the Mayor, delivered, and
have a minimum of ninety (90) days to remedy upon receipt. Once the remedy period has
expired, then written notice of termination must be delivered, to take effect no-less than six (6)
months in the future.
SECTION IX-BENCHMARKS
During the life of the agreement,the City Administrations shall make status reports on the trial
consolidation and EMS system evaluation to their respective City Councils each quarter. Joint
Council sessions may be held as appropriate.
SECTION X-SEVERA BII.ITY
If any section or part of the Service Agreement is held by a Court to be invalid, such action shall not
affect the validity of any other part of this Service Agreement.
SECTION XI-AGREEMENT OF FILE
This Agreement shall be filed with the City Clerks of the cities of Camas and Washougal,with the Clark
County Auditor or,alternatively,listed by subject on a public agency's web site or other electronically
retrievable public source.
DATED this 2nd day of April,2012.
t
By: By:
Mayor for the City of Washougal ayor of e City of s
Attest: AAttest: AA 14,
C (*Cas
hou C' ler City Clerk
roved to Form: to Form:
00U%P i P404
kVashougall Cit Attorne Camas City Attorney
FACouncil 2012XConsolidation command ILA 4 2 12 Revised.doc
Attachment B:
Camas-Washougal Fire Department Response Coverage Document
Camas-Washougal Fire Department Interlocal Agreement December 2013
Policy Statements
The Camas-Washougal Fire Department exists as a fire department within the City of Camas and the City
of Washougal. The Camas-Washougal Fire Department was organized under the tenants of an Interlocal
Agreement between the City of Camas and the City of Washougal(cite Attachment"A"). The Camas-
Washougal Fire Department provides service to the City of Camas and the City of Washougal within
Clark County Washington. The Camas-Washougal Fire Department also provides Transporting Advanced
Life Support Service to the City of Camas,City of Washougal, East County Fire and Rescue Services,a
portion of the City of Vancouver and a portion of Clark County Fire District Five.
The services provided by the Camas-Washougal Fire Department include:
A) Fire Suppression
B) Fire Investigation
C) Fire inspection of occupancies within the City of Camas and the City of Washougal
D) Transporting Advanced Life Support(ALS) Emergency Medical Services
E) First Response Advanced/Basic Life Support(ALS/BLS) Emergency Medical Services
F) Public Education
G) Fire Prevention
H) Hazardous materials"Awareness Level" Response
1) Low-angle Rescue
J) Automatic and Mutual emergency response to neighboring jurisdictions
The Camas-Washougal Fire Department operates under a chain-of-command which has been
established by the Camas City Council and the Washougal City Council,who are elected to represent the
public they serve. The chain-of-command,or organizational chart, is represented in attachment"B".
The Camas-Washougal Fire Department normally employs fifty-six(56)career members. The total
number by their assigned areas of responsibility is as follows:
Chief-1
Division Chief: Fire Marshal-1
Division Chief: EMS-1
Training Captain-1
Deputy Fire Marshal-1
Administrative Support-2
Line Battalion Chiefs-3
Line Fire Captains: Paramedic-4
Line Fire Captains: IV Technicians-S
Line Firefighters: Paramedic-21
Line Firefighters: IV Technician-16
Response Standards
1) Turnout Time
Turnout Time Standard:
The Camas-Washougal Fire Department has adopted a turnout time standard of two(2) minutes
90%of the time.
2) Arrival of 1St Arriving Engine Company at Fire Suppression Incident
Response Time Standard:
The Camas-Washougal Fire Department has adopted a response/travel time standard of five(5)
minutes for the first fire engine to arrive when responding to a fire suppression incident within
their first due area 90%of the time.
3) Deployment of full first alarm assignment at a fire suppression incident.
Response Time Standard for Full 1"Alarm Response:
The Camas-Washougal Fire Department has adopted a response/travel time standard of ten(10)
minutes to deploy the first full alarm assignment when responding to a fire suppression incident
within the City of Camas and within the City of Washougal 90%of the time.
4) Arrival of First Response Medical Aid Vehicle at an emergency medical
incident.
Response Time Standard:
The Camas-Washougal Fire Department has adopted a response/travel time standard of five(5)
minutes in the urban area, nine(9) minutes in the suburban area for the arrival of the first
emergency medical aid vehicle with a minimum of two Firefighter EMT's when responding
within their first due area 90%of the time.
5) Arrival of Advanced Life Support Transport unit at an emergency medical
incident.
Response Time Standard:
The Camas-Washougal Fire Department has adopted a response/travel time standard of nine(9)
minutes in the urban area,thirteen (13) minutes in the suburban area,and twenty-one(21)
minutes in the rural area for the arrival of the first emergency medical transport unit with a
minimum of one Firefighter Paramedic 90%of the time.
6) Arrival of Hazardous Materials trained and equipped Technicians.
Response Time Standard:
The Camas-Washougal Fire Department Firefighters are trained to Awareness Level for response
to hazardous materials incidents and are responsible for hazardous materials incidents within
the City of Camas and the City of Washougal. The Camas-Washougal Fire Department's
response time standard is the same as for a fire suppression call.
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Attachment C:
Camas-Washougal Fire Department Service Area Map
Camas-Washougal Fire Department Interlocal Agreement December 2013
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Attachment D:
Camas-Washougal Fire Department Cost Allocation Example
Camas-Washougal Fire Department Interlocal Agreement December 2013
Cities of Camas and Washougal WA
Camas Washougal Fire Department Interlocal Agreement
Attachment D -Cost Allocation Example
Fire and EMS Expenses Total Comments
Salaries and Benefits $ 6,752,850 Based on proposed 2014 budget
Supplies and Services 910,262 Based on proposed 2014 budget
Equipment Replacement 100,000 Estimate
Intergovernmental 275,150 Based on proposed 2014 budget
Capital 215,000 Includes ambulance purchase
Debt Payments 29,648 Based on proposed 2014 budget
$ 8,282,910
Dedicated Revenues
ECFR EMS Levy $ 384,423 Based on proposed 2014 levy
SAFER Grant-EMS 96,000 Expires August 2014
Ambulance Fees 910,000 Based on 2013 v.2012 through June
Other Fire Revenue 40,000 Plan review,etc.
Other EMS Revenue 14,000 Misc. revenues
Loan Proceeds-Ambulance 175,000
$ 1,619,423
Net Operating Expenses $ 6,663,487
Adjustments
Reserve Increase/Use $ -
True Up from Prior Year $
Other $ -
Adjusted Net Operating Expense $ 6,663,487
Allocation Factors-2012 Total Calls Population Structure AV
Washougal 2,523 14,340 $ 784,631,794
Camas 2,938 20,020 $ 1,784,757,632
Total 5,461 34,360 $ 2,569,389,426
Source Fire Depts WA OFM County Assessor
Share of Factors
Washougal 46.2% 41.7% 30.5%
Camas 53.8% 58.3% 69.5%
Total 100.0% 100.0% 100.0%
Weights 25% 25% 50%
Weighted Allocation Total
Washougal 11.6% 10.4% 15.3% 37.3%
Camas 13.4% 14.6% 34.7% 62.7%
Total 25.0% 25.0% 50.0% 100.0%
2014 Allocated Net Operating Expense Annual Monthly
Washougal $ 2,482,320 $ 206,860
Camas $ 4,181,167 $ 348,431
Total $ 6,663,487 $ 555,291
Check Total $ -
12/4/2013