CON0001623 - 3/16/2015 - MOU Clark County Sheriff's Office RegJIN Subscription Subsidy Agreement Contract & Agreement upload form
Agreement Contract Description*
MOU Clark County Sheriffs Office RegJIN Subscription Subsidy Agreement
As described at the top of the Contract/Agreement,including other party.
Contract Amount
(if applicable)
City Staff Contact
(Responsible) Staff Contact Phone# Staff Contact Title
Mitch Lackey 4302 Police Chief
Contracting
Agency\Party Contracting Agency
Clark County Sheriffs Contact Contact Phone Contact Email
Office Sheriff 564-397-2211 sheriff@clark.wa.gov
Department* Dept.Admin Assistant Additional Contact Information
Police Alicia Stevens 4309
Type of Contract* Project Number
Interlocal Agreement(ILA)
Media Type*
Paper • Electronic Both
*IMPORTANT!-if related to another contract,provide that contract number here:
Provide if its an amendment,addendum,exhibit,replacement,continuation,etc.
Additional Contract Information
Key words,other agency-related,ordinance,amendment no.to original contract dated
City of Portland Master IGA for RegJIN Network
Start Date* Completion Date
3/16/2015
Expiration Date
Renews Automatically Specific Date
Upon Project Completion Other
Renewal/Termination/Extensions Terms*
(i.e.90 days written;until superseded;none specified) Disposition Authority#(DAN)*
30 days written GS50-01-11
Description of Records
Contracts and Agreements- Retention Disposition Action
General 6 years Destroy
Designation
Archival-Appraisal Required Archival-Permanent Retention Essential
Non-Essential Non-Archival OFM
OPR
Remarks
Confidential Exempt Information
Comments
Emailed Shyla about it being expired-BB
File Upload*
(Limit 1 file)
20150316 MOU Clark County Sheriffs and City of Camas RegJin
448.65KB
Subscription Subsidy Agreement-EXECUTED.pdf
MEMORANDUM OF UNDERSTANDING
CLARK COUNTY SHERIFF'S OFFICE - CITY OF CAMAS
REGJIN SUBSCRIPTION SUBSIDY AGREEMENT
PREAMBLE
The Clark County Sheriff's Office("CCSO") and the City of Camas ("City")recognize the
importance of shared criminal records information to the effective delivery of law enforcement
services to our communities.
Both CCSO and the City have executed the Master IGA with the Portland Police Bureau
("PPB")to join the Regional Justice Information Network(RegJIN) of nearly 40 agencies across
the greater Portland Metropolitan area to share in the use of a common criminal records system
and database.
The purpose of this agreement is to facilitate the City's participation in the Regional Justice
Information Network(RegJIN) to maximize law enforcement collaboration and the sharing of
criminal records information within greater Clark County. To that end and in consideration for
the value such information sharing brings, the CCSO desires to subsidize the City's RegJIN
system subscription fees for 2015 and 2016.
Therefore, the aforementioned agencies consent to a RegJIN Subscription Subsidy Agreement to
facilitate the participation of the City in the RegJIN system pursuant to the authority granted in
RCW Chapter 39.34.
AGREEMENT
A. RESPONSIBILITIES OF THE CITY
1. The City shall execute the RegJIN Participant IGA with the PPB and substantially utilize
the RegJIN system for police and records functions on or about April 15, 2015.
2. City's failure to execute the RegJIN Participant IGA with the PPB will void this
Memorandum of Understanding.
3. City's failure to comply with the terms and conditions of said IGA and remain an active
participant in the RegJIN system for the City's police and records functions for the
duration of this Memorandum of Understanding shall cause all amounts paid by the
CCSO to the City to become immediately refundable upon request by CCSO.
4. The City shall invoice the CCSO in May 2015 and again in May 2016 for the first and
second annual RegJIN subscription fees as specified in the Participant IGA—Exhibit A
between the City and the PPB and subsequent update of the Exhibit A for 2016.
B. RESPONSIBILITIES OF THE CCSO
1. The CCSO shall execute the Participant IGA with the PPB and remain in compliance
with the terms and conditions of said IGA for the duration of this MOU.
2. The CCSO shall, within 30 days of being invoiced, remit to the City the full amount of
the RegJIN subscription fees due to the PPB on July 1, 2015, and July 1, 2016.
REGJIN SUBSCRIPTION AGREEMENT
Clark County Sheriff's Office—City of Camas
Page 1 of 2
C. WHOLE AGREEMENT
This agreement is the complete and exclusive statement between the parties relevant to the
purpose described above and supersedes all prior agreements or proposal, oral or written,
and all other communications between the parties related to the subject of this agreement.
No modification of the Memorandum of Understanding will be binding on either party,
except as a written addendum signed by authorized agents of both parties.
D. TEMINATION FOR BREACH
If either party fails to comply with the terms and conditions of the Memorandum of
Understanding, the other party,upon 30 days written notice to the breaching party,may
terminate this Memorandum of Understanding.
E. APPLICABLE LAW
The laws of the State of Washington shall govern this Memorandum of Understanding,
F. EFFECTIVE DATE AND DURATION
This Memorandum of Understanding shall be effective April 15, 2015, and shall continue in
effect through December 31, 2016, at which time it will expire.
G. SEVERABILITY
If any section or part of this Agreement is held by a court to be invalid, such action shall not
affect the validity of any other part of this Agreement.
Executed on the fourth day of March, 2015.
CLARK COUNTY SHERIFF'S OFFICE CITY OF MAS
Chuck E. Atkins, Sheriff Mayor or esignee
Date: Date: 3- [U- 115'
Chief of Police
Date: 1 2�
Approve/at Approved as to form:
4 , C-�
Bill Richardson City Attorney
Deputy Prosecuting Attorney
REGJIN SUBSCRIPTION AGREEMENT
Clark County Sheriff's Office—City of Camas
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