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ORD 15-022
ORDINANCE NO , 15 - 022 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CAMAS , WASHINGTON AMENDING THE CITY ' S 2015 -2016 BUDGET ORDINANCE 2719 . WHEREAS , the City Council of the City of Camas approved Ordinance No . 2719 and adopted a budget for the 2015 -2016 biennium; and, WHEREAS , the City Council of the City of Camas desires to effectively utilize and manage the City' s financial resources ; and, WHEREAS , the City will receive additional revenues that were not anticipated at the time of adopting the budget for 2015 -2016 ; and, WHEREAS , funds received in excess of estimated revenues during the current fiscal year when authorized by an ordinance amending the original budget, may be included in the expenditure limitation [RCW 35A . 33 . 120 (4)] ; and, WHEREAS , the City desires to undertake activities , which were not foreseen at the time of adopting the 2015 -2016 budget; and, WHEREAS , the financial activities in the following funds could not have been reasonably foreseen at the time of adopting the 2015 -2016 budget; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF CAMAS DO ORDAIN AS FOLLOWS : SECTION 1 Budget Amendment : The City of Camas 2015 -2016 Budget as adopted in Ordinance No . 2719 is to be amended as follows : 1 . Supplement the 2015 Budget to correct Elections Budget. 2 . Modify the 2015 Budget for police equipment from a private grant . Ordinance No . 15 -022 Page - 2 3 . Modify the 2015 Budget for a new Police Records System to be reimbursed by Clark County. 4 . Modify the 2015 Budget for CRESA Radio costs in the Police Budget by moving budget from 2016 (budget neutral) . 5 . Supplement the 2015 Budget with seasonal help in Parks and Recreation for an extended pool season and additional help with parks maintenance . 6 . Carry forward the 2014 Budget into 2015 for completing building improvements to City Hall . 7 . Modify the 2015 Budget for C/W Fire and EMS overtime with mobilization funds from the State of Washington . 8 . Supplement the 2015 Budget for C/W Fire and EMS retirement payouts and overtime due to injuries . 9 . Supplement the 2015 Budget for Cemetery with support from the General Fund for summer seasonal help and irrigation. 10 . Modify the 2015 Budget for the issuance of Limited General Obligation Bond . 11 . Supplement the 2015 Budget for the debt service of the 2015 Limited General Obligation Bond. 12 . Modify the 2015 Budget to close Fund 350 Lacamas Lodge Construction Fund . 13 . Supplement the 2015 Budget for scheduled ERR equipment replacement. 14 . Supplement the 2015 Budget with unanticipated expenses in Solid Waste with a retirement and to pay for additional waste cans for new residential construction. 15 . Modify the 2015 Budget to transfer Water/Sewer Capital funds for qualified capital proj ects . 16 . Modify the 2015 Budget for the issuance of Water/Sewer Revenue Bond. SECTION 2 Budget Amendment- Effect on Fund Revenues and Expenses . The foregoing increases affect the City funds as shown on Attachment A . Ordinance No . I5-022 Page - 3 SECTION 3 This ordinance shall take effect and be in force five (5 ) days from and after its passage, approval, and publication, as accordance with law. PASSED by the Council and APPROVED by the Mayo t is 16t" d y of November 2015 . SIGNED : Mayor ATTEST : L CAC f Clerk APPROVED as to form : SL 4 AL�� City Attorney Attachment A 2015 Budget Amendment - Fund Summary Budget Budget Estimated Budget Amendment Amended Beg Fund Balance Revenues (1) Expenses (1) End Fund Balance Revenues Expenses Fund Balance Note: Budget Packages Operating -- Genera 1 $ 3,416,716 $ 18,380,517 $ (18,872,125) $ 21925,108 $ 74,600 $ (380,994) $ 21618,714 1,2,3,4,5,6,9 Streets $ 187,320 $ 2,282,793 $ (2,276,945) $ 193,168 $ 193,168 Camas/Washougal Fire & EMS $ 267,167 $ 81380,877 $ 81277,054) $ 370,990 $ 40,000 $ (3301000) $ 80,990 7,8 Cemetery $ 4,371 1 $ 144;500 1 $ (1487340) $ 531 1 $ 37,000 $ (321000) 1 $ 5253119 Capita I/Enterprise Funds Unlimited GO Debt Service $ 34,561 $ 6 $ (622,137) $ 37,424 $ 37,424 Limited GO Debt Service $ 1$ 2�21d2�113 $ (848,228) $ $ 227,647 $ (227,647) $ 455,294 11 Growth Management Act Projects $ 1,442,700 $ (2,329,277) $ 1,325,536 $ (243,578) $ 1,081,958 11,12 NW 38th Ave. Construction $ $ (700,000) $ $ 431,000 $ (431,000) $ 10 Friberg Rd. Construction $ $ (500,000) $ $ 500,000 $ (500,000) $ 10 Community Center Construction $ (83,379) $ $ (83,379) $ 84,500 $ 1,121 12 Brady Road Construction $ $ (839,000) $ $6th and Norwood Construction $ $ 1,9 , $ (1,900,000) $ $ 11100,000 P $ 1,100,000 10 Street Lighting LED Project $ - $ 21500,000 $ (2,5001000) $ - $ (68,568) $ (68,568) 11 Bond Fund Capital Projects $ $ $ $ $ 800,000 $ 800,000 10 Storm Drainage $ 1,103,305 $ 11187,301 $ (1,296,635) $ 993,971 $ 993,971 Solid Waste $ 1,084,810 $ 211680192 $ (11681,202) $ 1,571,800 $ (337,000) $ 1,2340800 14 Water/Sewer $ 41366,864 $ 201244,040 $ (211814,401) $ 21796,503 $ 804,000 $ 31600,503 15 WS Capital Reserve $ 2,383,597 $ 1,407,701 $ $ 31791,298 $ (804,000) $ 21987,298 15 WS Bond Reserve $ 904,332 $ 1,000 $ $ 905,332 $ 657,000 $ 1,562,332 16 NUGA Sewer Construction Project $ $ $ $ - $ 17,2231000 $ (5901000) $ 16,633,000 16 Funds Lodging Tax $ 16,948 $ 71094 $ (15,000) $ 91042 $ 9,042 Firemen's Pension $ 21533,361 1 $ 57,429 li $ (15,522) li $ 2,575,268 li 1 $ 2,5751268 ji Equipment Rental and Replacement $ 1,614,226 1 $ 1,7831546 1 $ (1;823,655) 1 $ 11574,117 1 $ (9701000) $ 604,117 113 $ 19,276,899. $ 661169,331 $ (66,4591521) $ 18,9861709 $ 211978,747 $ (41914,787) $ 3615057963 (1) Budgeted revenues and expenses reflectthe 2015 Adopted Budget Ord No 15-022 $ 17,063,960 Fall 201S Omnibus List JDP Des—cnilp�Mba I a- -V' Department Fund Type of Package Revenue Expenditure Note 1 Correct Elections Budget Administrative General Fund Supplemental $ 30,000 Error in realigning departments 2 Police Grant Police General Fund Administrative $ 23,000 $ 23,000 Private Citizen 3 Police Records System Police General Fund Administrative $ 21,600 $ 21,600 County to pay for initially 4 CRESA Radio - Police PoliceGeneral Fund Administrative $ 63,394 Moving forward from 2016 5 Parks - Clean-up Parks/Public Works General Fund Supplemental $ 30,000 $ 192,000 Add 3 seasonals, Extended Pool Season 6 City Hall Building Project Central Services General Fund Carry Forward $ 14,000 2014 Carry Forward 7 Fire Mobilization GF/C-W Fire and EMS Administrative $ 40,000 $ 40,000 I Based on estimate 8 Injuries and Retirement GF/C-W Fire and EMS Supplemental $ 290,000 JOT and Retirement Payouts 9 Seasonal Help and Utilities GF/Cemetery Supplemental $ 37,000 $ 69,000 Summer Irrigation and Help 10 2015 Limited Go Bond Issue Bond Capital Projects Administrative $ 31031,000 $ 1,1311000 112015 Limited GO Bond Debt Service GMA/Streets/Debt Supplemental $ 227,647 $ 455,293 12 Close Lacamas Lodge Construction Fund REET/Comm Ctr Fund Supplemental $ 84,500 $ 84,500 Retainage 13 ERR Equipment Replacement Public Works ERR Supplemental $ 970,000 Final Schedule - use of Cash 14 Solid Waste Costs Public Works Solid Waste Supplemental $ 337,000 Retirement, Help, and Addtl Cans 15 Transfer from W/S Cap for Capital Proj. Public Works Water/Sewer Funds Administrative $ 804,000 $ 804,000 16 INUGA Sewer Project New Fund lAdministrative 1 $ 171880,000 1 $ 590,000 Carry Forward $ 14,000 Supplemental $ 379,147 $ 2,427,793 Administrative $ 21,799,600 $. 2,672,994 $ 17,063,960 Attachment A Current Proposed Rev Increase Rev Decrease Impact to Adjustarnentill Description Note Fund Budget 1 Intergovt. Professsional Services Supplemental 001 $ 7,112 $ Budget 37,112 001.07.518.900.51 $ (30,000) $ (30,000) 1 Adjust Fund Balance Supplemental 001 $ 2,925,108 $ 2,895,108 001.00.508.000.00 $ 30,000 $ 30,000 2 Police - Private Contribution Administrative 001 $ 9,422 $ 32,422 001.00.367.000.00 $ 23,000 $ 23,000 2 Small Tools and Minor Equipment Administrative 001 $ 41,060 $ 64,060 001.08.521.100.35 $ (23,000) $ (23,000) 3 Police - County Reimbursement Administrative 001 21,600 001.08.369900.00 $ 21,600 $ 21,600 3 Intergovt. Professional Services (Records) Administrative 001 $ 284,200 $ 305,800 001.08.521.220.51 $ (21,600) $ (21,600) 4 Machinery & Equip. (CRESA Radio Project) Administrative 001 $ 89,165 $ 152,579 001.08.594.210.64 $ (63,394) $ (63,394) 4 Adjust Fund Balance* Administrative 001 $ 2,925,108 $ 2,861,714 001.00.508.000.00 $ 63,394 $ 63,394 5 Extended Pool Season Supplemental 001 $ 20,570 $ 27,570 001.00.347.630.00 $ 7,000 $ 7,000 5 Extended Pool Season Supplemental 001 $ $ 23,000 001.00.347.690.00 $ 23,000 $ 23,000 5 Extended Pool Season Supplemental 001 $ 72,333. $ 112,333 001:18.576.200.11 $ (40,000) $ (40,000) 5 Gen Park Maint - Seasonal Prog. Supplemental 001 $ 1fi0,815 $ 183,815 001.18.576.600.21 $ (23,000) $ (23,000) 5 Gen Park Maint - Seasonal Prog. Supplemental 001 $ 51000 $ 49,000 001.18.576.600.41 $ (44,000) $ (44,000) 5 Gen Park Maint - Seasonal Prog. Supplemental 001 $ 117,009 $ 182,009 001.18.576.400.45 $ (65,000) $ (651000) 5 Gen Park Maint - Seasonal Prog. Supplemental 001 $ 55,880 $ 75,880 001-18.576.600.47 5 Adjust Fund Balance Supplemental 001 $ 21925,108 $ 21763,108 001.00.508.000.00 $ 162,000 $ 162,000 6 City Hall Repairs - Carry Forward Carry Forward 001 $ 24,579 $ 38,579 001.23.518.300.41 $ (14,000) $ (14,000) 6 Adjust Fund Balance Carry Forward 001 $ 2,925,108 $ 2,911,108 001.00.508.000.11 $ 14,000 $ 14,000 7 Fire Mobilization Administrative 115 $ $ 40,000 115.00.342.604.00 $ 40,000 $ 40,000 7 Fire - Overtime Administrative 115 $ 251,500 $ 291,500 115.09.522.210.12 $ (40,000) $ (40,000) 8. Retirements/Injuries/Incentive Pay Supplemental 115 $ 21723,724 $ 21923,724 115.09.522.210.11 $ (200,000) $ (200,000) 8 Retirements/Injuries/Incentive Pay Supplemental 115 $ 251,500 $ 341,500 115.09.522.210.12 $ (90,000) $ (90,000) 8 Adjust Fund Balance Supplemental 115 $ 299,927 $ 9,927 115.00.508.000.00 $ 290,000 $ 290,000 9 Redistrib of Staff & Seasonal Help Supplemental 125 $ 551197 $ 71,197 125.00.536.500.11 $ (16,000) $ (16,000) 9 Redistrib of Staff & Seasonal Help Supplemental 125 $ 24,041 $ 35,041 125.00.536.500.21 $ (11,000) $ (11,000) 9 Redistrib of Staff & Seasonal Help Supplemental 125 $ 18,486 $ 23,486 125.00.536.500.41 $ (51000) $ (5,000) 9 General Fund Support Increased Supplemental 125 $ 96,718 $ 133,718 125.00.397.000.01 $ 37,000 37,000 9 Adjust Fund Balance Supplemental 125 $ 531 $ 51531 125.00.508.000.00. $ (51000) $ (51000) 9 General Fund Support Increased Supplemental 001 $ 96,718 $ 133,718 001.00.597.112.25 $ (37,000) $ (37,000) 9 Adjust Fund Balance Supplemental 001 $ 21925,108 $ 21888,108 001.00.508.000.00 $ 37,000 $ 37,000 10 Bond Proceeds - 38th Administrative 313 $ 700,000 $ 500,000 313.00.391.800.00 $ (zoo)000) $ (200,000) 10 State Grant - TIB - 38th Ave. Administrative 313 $ $ 631,000 313.00.334.030.80 $ 631,000 $ 631,000 10 Construction - 38th Ave. Phase Administrative 313 $ 700,000 $ 1,131,000 313.20.595.300.65 $ (431,000) $ (431,000) 10 Bond Proceeds - Friberg Administrative 314 $ 500,000 $ 11000,000 314.00.391.800.00 $ 500,000 $ 500,000 10 Construction - Friberg Administrative 314 $ 500,000 $ 11000,000 314.00.595.300,65 $ (500,000) $ (500,000) 10 Band Proceeds - 6th and Norwood Administrative 316 $ 1,900,000 $ 310001000 316.00.391.100.00 $ 1,100,000 $ 121001000 10 Bond Proceeds - Annex/Fire Truck Administrative 318 $ $ 800,000 318.00.391.100.00 $ 800,000 $ 8001000 10 Adjust Fund Balance Administrative 316 $ $ 1,100,000 316.00.508.000.00 $ (11100,000) $ (l,loo,oao) 10 Adjust Fund Balance Administrative 318 $ $ 800,000 318.00.508.000.00 $ (800,000) $ (800,000) 11 2015 LTGO Bond DS Supplemental 240 $ $ 13,714 240.00.592.221.83 $ (13,714) $ (13,714) 11 2015 LTGO Bond DS Supplemental 240 $ $ 81228 240.00.592.222.83 $ (81228) $ (80228) it 2015 LTGO Bond DS Supplemental 240 $ $ 27,427 240.00.592.530.83 $ (27,427) $ (27,427) 11 2015 LTGO Bond DS Supplemental 240 $ $ 13,714 240.00.592.531.83 $ (13,714) $ (13,714) 11 2015 LTGO Bond DS Supplemental 240 $ $ 13,714 240.00.592.532.83 $ (130714) $ (13,714) 11 2015 LTGO Bond DS Supplemental 240 $ $ 68,568 240.00.592.630.83 $ (68,568) $ (68,568) 11 2015 LTGO Bond DS Supplemental 240 $ $ 82,282 240.00.592.640.83 $ (82,282) $ (82,282) 11 2015 LTGO Bond DS Supplemental 240 $ 848,228 $ 11007,306 240.00.397.000.50 $ 159,078 $ 159,078 11 2015 LTGO Bond DS Supplemental 240 $ - $ 68,569 240.00.397.317.00 $ 68,569 $ 68,569 11 2015 LTGO Bond DS Supplemental 300 $ 848,228 $ 1,0071306 300.00.597.000.40 $ (159,078) $ (159,078) 11 12015 LTGO Bond DS Supplemental 300 $ 11325,536 $ 11166,458 300.00.508.000.00 $ 159,078 $ 159,078 11 2015 LTGO Bond DS Supplemental 317 $ $ 68,568 317.00.597.240.00 $ (68,568) $ (68,568) r- 11 2015 LTGO Bond DS Supplemental 317 $ 2,381,665 $ 21313,097 317.00.508.000.00 $ 68,568 $ 68,568 12 Close out Lacamas Lodge Project (retainage) Supplemental 350 $ $ 84,500 350.00.397.350.00 $ 84,500 $ 84,500 12 Adjust Fund Balance Supplemental 350 $ (84,500) $ 350.00.508.000.00 $ (84,500) $ (84,500) 12 Close out Lacamas Lodge Project (retainage) Supplemental 300 $ $ 84,500 300.00.597.350.00 $ $ (84,500) $ (84,500) 12 Adjust Fund Balance Supplemental 300 $ 1,325,536 $ 1,241,03fi 300.00.508.000.00 $ 84,500 $ 84,500 13 ERR Equipment - (Notfinanced) Supplemental 523 $ 893,100 $ 1,863,100 523.00.594.480.62 $ (970,000) $ (970,000) 13 Adjust Fund Balance Supplemental 523 $ 1,574,117 $ 604,117 523.00.508.000.00 $ 970,000 $ 970,000 14 Retirement, Addtl Help, Debris Cans Supplemental 422 $ 4480928 $ 548,928 422.00,537.500.47 $ (1001000) $ (100,000) 14 Retirement, Addtl Help, Debris Cans Supplemental 422 $ 282,283 $ 382,283 422.00.537.600.41 $ (100,000) $ (100,000) 14 Retirement, Addtl Help, Debris Cans Supplemental 422 $ 90,716 $ 120,716 422.00.537.800:41 $ (30,000) $ (30,000) 14 Retirement, Addtl Help, Debris Cans Supplemental 422 $ 186,585 $ 226,585 422.00.537.900.11 $ (40,000) $ (40,000) 14 Retirement, Addtl Help, Debris Cans Supplemental 422 $ 107,228 $ 127,228 422.00.537.900.21 $ (20,000) $ (20,000) 14 Retirement, Addtl Help, Debris Cans Supplemental 422 $ 20,320 $ 40,320 422.00.537.900.35 $ (20,000) $ (201000) 14 Retirement, Addtl Help, Debris Cans Supplemental 422 $ 342,926 $ 369,926 422.00.537.900,45 $ (27,000) $ (271000) 14 Adjust Fund Balance Supplemental 422 $ 1,571,800 $ 1,234,800 422.00.508.000.00 $ 337,000 $ 337,000 14Transferfor STP Project Administrative 432 $ $ 804,000 432.00.597.100.24 $ (804,000) $ (804,000) 14 Adjust Fund Balance Administrative 432 $ 31791,298 $ 21987,298 432.00.508.000.00 $ 804,000 $ 804,000 14 Transfer from W/S Capital Fund Administrative 424 $ $ 8041000 424.00.397.000.00 $ 804,000 $ 804,000 14 Adjust Fund Balance Administrative 424 $ 2,796,503 $ 31600,503 424.00.508.000.00 $ (804,000) $ 16 2015 Sewer Revenue Bond Administrative 427 $ - $ 17,183,000 427.00.391.100.00 $ 17,183,000 1 $ 17,183,000 16 Interest Earnings lAdministrative 427 1 $ I $ 40,000 427.00.361.113.00 1 $ 40,000 I 40,000 16 Debt Issuance Costs Administrative 427 $ 1 $ 145,000 427.00.592.350.84 1 1 $ (1451000) $ (145,000) 16 Construction Administrative 427 $ $ 445,000 427.00.594.350.65 $ (445,000) $ (445,000) 16 Adjust Fund Balance Administrative 427 $ $ 16,6337000 427.00.508.000.00. $ (16,633,000) $ (16,633,000) 16 Bond Proceeds Administrative 435 $ $ 657,000 435.00.391.100.00 1 $ 657,000 1 $ 6570000 16 Adjust Fund Balance Administrative 435 $ $ 657,000 435.00.508.000.00 $ 657,000 - ( ) $ (657,000)