CON0000302 - 12/7/2009 - ILA Leadbetter Drive Improvements S-454 Off
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CONTRACTS & AGREEMENTS (RecordNoceUseOn/y)
Clerks
Required Information Date 1/28/2019
WASHINGTON Cover Sheet ® NEW
❑ REPLACEMENT
The original paper copy of ALL Camas contracts/agreements/amendments are to be retained in the City's centralized filing system,
managed by the City Clerk's Office.
• RES No. 16-009, contract and agreement thresholds-authorizes Mayor/designee to enter into/execute the following contracts/
agreements without individual approval of each contract/agreement by City Council:
o Professional Service Contracts/Agreements-including, but not limited to contracts/agreements for architectural,
engineering, legal, and consulting services involving a cost or fee of less than $50,000.
o Maintenance/Service Contracts-for nonprofessional services involving a cost or fee of less than $50,000.
o Lease Agreements-for materials, supplies, and equipment where expenditures or fee do not exceed $50,000 per year.
o Public Works Projects- Small Works Roster Projects with a single trade involving expenditures of less than$100,000 and
Small Works Roster Projects with multiple trades involving expenditures of less than $150,000.
o Public Works Projects-_Capital Major Maintenance Projects in excess of limits set forth above will proceed to Council for
approval.
o Change Orders—Mayor/designee has the authority to execute Change Orders up to 10%of contract total, provided they are
within limits of original contract and consistent with scope and intent of authorized project.
*** FILL OUT ALL APPLICABLE FIELDS AND ENSURE REFERENCED EXHIBITS ARE ATTACHED ***
City Staff Contact(Responsible) Staff Contact Phone# Staff Contact Title
Jim Hodges 4234 Project Manager
Contracting Agency\Party Contracting Agency Contact Contact Phone or Email
Camas School District Administration 360.335.3000
City Department/Division Dept.Admin Assistant Additional Contact Information
Public Works / Engineering Ronda S verson Ronda ext. 4256
Type of ❑Construction/Small Works Project No Additional Contract Information(key words,other agency-related,
Contract S-454 ordinance,amendment no.to original contract dated)
❑Consultant/Professional Services NW Leadbetter Drive Improvements
❑Contract for Services
❑Grant
®Interlocal Agreement (ILA) Recording Number& If Council Approval Required(see limits above),provide date of
El Franchise Agreement Date Council approval: 12/7/2009 RES No.
❑Development Agreement Budget Funded Account#112-70-595-300-65
❑Amend ment/Supplement to
OR
Contract No.
El Other(explain) Other Funding Source:
Contract Start Date Expiration Date Contract/Project Terms of Renewal or Termination&Extensions
12/7/2009 Project accepted as complete Completion Date (REQUIRED)No termination date
4/6/2011 4/6/2011
Original or Copy Media Type Specific Location of Record
® Original ❑ Copy ® Paper ❑ Electronic ❑ CD-DVD ❑ Network Location
❑ Eng. Copy ❑ Video/Audio Tape ❑ Flash Drive ❑ Building Cabinet Number
If copy,where is original? ❑ Other ❑ Additional Copy Locations
FOR ADMINISTRATIVE ASSISTANT USE ONLY
Disposition Authority#(DAN)(REQUIRED) Records Series Title Retention/Dispo- Event Cut-off&Date
1.5 Contracts/Agreements sition Action following final payment to
C35 AD 6 years Cit
D ignation/Remarks Comments
REssential ❑ Archival-Appraisal Req'd ❑ Archival-Permanent
® Non-Archival, Destroy After Retention Met ❑ Confidential
❑ Other
Routing Signatures/Initials: EXEMPT INFORMATION (statute and page Nos):
r City Attorney
� licl: or Uih h<rc to cater text.
➢ City Administrator
➢ Department Manager/Director
➢ Finance Director
➢ City Engineer(s)
➢ Other
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711A
INTER-LOCAL COOPERATION AGREEMENT
THIS AGREEMENT made this day by and between the CITY OF CAMAS, a municipal
corporation organized under the laws of the State of Washington,hereinafter referred to as"City",
and CAMAS SCHOOL DISTRICT No. 117,a Washington school district,hereinafter referred to as
"District",
In accordance with the Inter-Local Cooperation Act(RCW Chapter 39.34),City and District,
in consideration of the covenants and agreements hereinafter mentioned, do covenant and agree as
follows:
Section 1. PURPOSE: The purpose of this agreement is to provide for completion of certain
driveway improvements to the Skyridge Middle School in conjunction with the Phase I
improvements to Leadbetter Drive, a City Capital Improvement Project. The area in which said
improvements are to be made is generally depicted in Exhibit "A".
Section 2. DURATION: This agreement shall be for an indefinite duration.
Section 3. ADMINISTRATION: No new or separate legal or administrative entity is
created to administer the provisions of this agreement. The Leadbetter Drive Improvement Project
shall be administered by City. The terms of this agreement relating specifically to the driveway
improvements described herein shall be administered jointly by City and District, or by
representatives as designated by the parties hereto.
Section 4. COMPETITIVE BIDDING: City shall advertise and solicit bids for the project
in accordance with the competitive bidding laws applicable to City. City shall submit a separate bid
schedule,shown herein as Schedule"B",relating to the driveway work as depicted in Schedule"A",
herein to be included in the bid proposal for the Leadbetter Drive Improvement Project.District shall
Inter-Local Agreement Page 2
have the opportunity to reject the bid for the driveway improvement any time prior to acceptance of
the successful low bid by the City Council.
Section 5. FINANCING: District shall pay an inspection and administrative oversight fee
to the City equal to three percent (3%) of the bid submitted by the successful contractor for the
driveway work, less sales tax, if any.
Upon completion of the driveway work District shall reimburse City for those sums paid by
City from the driveway bid schedule under a separate billing with payment within thirty (30) days
therein.
In the event City incurs costs associated with materials and compaction testing and any other
consultant services provided specifically to District for those construction items as listed in the
District's bid schedule,the District shall reimburse City, on the condition that District is notified in
advance of the potential expenditure of said sums and provides written approval of any unexpected
work. Any amounts expended under this sub-paragraph shall be separately billed to District and paid
within thirty (30) days.
In the event of any requested change orders related to the driveway work as described herein,
City shall provide District with a written request noting an explanation of the change and a cost
estimate. Prior to approval by City of any change order District shall provide written approval within
thirty(3 0)days to proceed with reimbursement under separate billing to City for any additional work
pursuant to said change order.
Section 6. PROJECT ADMINISTRATION: City shall be designated as the lead agency
in reference to negotiating and obtaining of any contract for work on the project as described herein.
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Inter-Local Agreement Page 3
District shall have the right to be present at any bid opening, pre-construction conference,
construction meetings and other scheduled meetings as relates to the driveway work. City shall
notify District of scheduled meetings in advance.
Section T INDEMNIFICATION: City and District shall indemnify and hold harmless the
other, its officers, agents, and employees, or any of them, from any and all claims, actions, suits,
liability, loss, costs, expenses and damage of any nature whatsoever, by reason of or arising out of
any action or omission of the respective employees, officers and agents, in the execution and
administration of this agreement.
Section 8. ACCESS: City, their employees, agents and contractors, shall have access to
District property as depicted in Exhibit"A" for the sole purpose of complying with the terms of this
Agreement.
Section 9. INSURANCE: City and District shall obtain and keep in full force and effect
liability insurance protecting itself and its employees, officers and agents, and the parry, its
employees, officers and agents, for claims of any persons for injuries to life,person or property by
reason of anything done or permitted to be done or suffered or admitted to be done by the parties in
the administration of the project. If City withdraws from the Washington Cities Insurance Authority,
that party shall deliver a certificate of insurance showing compliance with this section.
Section 10. ADDITIONAL INSURED: District shall be listed as an additional insured by
the contractor as part of any contract mandating submission of an insurance certificate to City.
Section 11. LANDSCAPE MAINTENANCE: Upon completion of the driveway work as
described herein, the sole responsibility for maintenance and repair of the work completed on
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Inter-Local Agreement Page 4
District property shall vest with District. City shall have no further responsibility thereof.
Section 12. TERMINATION: Each party shall have the right to terminate this entire
agreement, with or without cause, upon thirty (30) days advance written notice to the other party.
Such notice shall be sufficient if it is in writing and deposited in the United States mail, certified
mail, return receipt requested, with postage fully prepaid and addressed to the parties at their last
known addresses as follows:
City of Camas Camas School District
P.O. Box 1055 841 NE 22"d Avenue
Camas, WA 98607 Camas, WA 98607
Upon termination, District shall be responsible for payment of all costs incurred for the
driveway project up to the effective date of the termination, including but not limited to costs for
labor, materials and equipment. The oversight and administrative fee payable to the City shall be
based upon the amount actually expended by the District.
Section 13. EFFECTIVE DATE: This agreement shall be effective upon signing by the
respective parties hereto.
DATED this '�'_�_ day of , 2009.
CITY OF CAMAS qBy:
SCHO ISTRICT
By��,Q�
Mayor Superintendent
Attest*
Clerk i
Clerk
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