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CON0000129 - 6/19/2017 - Design, permit & construction of public facilities CONTRACTS & AGREEMENTS (Clerk's Office Use Only) Record No. cia Required Information Date 5/10/2019 WASHINGTON Cover Sheet ® NEW ❑ REPLACEMENT The original paper copy of ALL Camas contracts/agreements/amendments are to be retained in the City's centralized filing system, managed by the City Clerk's Office. • RES No. 16-009, contract and agreement thresholds- authorizes Mayor/designee to enter into/execute the following contracts/ agreements without individual approval of each contract/agreement by City Council: o Professional Service Contracts/Agreements-including, but not limited to contracts/agreements for architectural, engineering, legal, and consulting services involving a cost or fee of less than$50,000. o Maintenance/Service Contracts-for nonprofessional services involving a cost or fee of less than$50,000. o Lease Agreements-for materials, supplies, and equipment where expenditures or fee do not exceed $50,000 per year. o Public Works Projects-Small Works Roster Projects with a single trade involving expenditures of less than$100,000 and Small Works Roster Projects with multiple trades involving expenditures of less than$150,000. o Public Works Projects--Capital Major Maintenance Projects in excess of limits set forth above will proceed to Council for approval. o Change Orders—Mayor/designee has the authority to execute Change Orders up to 10%of contract total, provided they are within limits of original contract and consistent with scope and intent of authorized project. *** FILL OUT ALL APPLICABLE FIELDS AND ENSURE REFERENCED EXHIBITS ARE ATTACHED *** City Staff Contact(Responsible) Staff Contact Phone# Staff Contact Title Steve Wall ext. 4212 Public Works Director Contracting AgencylParty Contracting Agency Contact Contact Phone or Email Clark County WA Public Works Director 360.397.6118 ext. 4358 City Department/Division Dept.Admin Assistant Additional Contact Information Public Works Ronda S verson ext. 4256 Type of ❑Construction/Small Works Project No Additional Contract Information(key words, other agency-related, Contract ordinance,amendment no.to original contract dated) ❑Consultant/Professional Services design, permitting and construction of certain public []Contract for Services facilities on public right of way - imminent construction 1:1 Grant for Camas School District prior to annexation ®Interlocal Agreement(ILA) Recording Number& If Council Approval Required(see limits above),provide date of El Franchise Agreement Date Council approval: 6/19/2017RES No. ❑Development Agreement Budget Funded Account# ❑Amend ment/Supplement to Contract No. OR ❑Other(explain) Other Funding Source: Contract Start Date Expiration Date Contract/Project Terms of Renewal or Termination&Extensions 6/19/2017 TBD Completion Date (REQUIRED)upon annexation or transfer None by legal deed of the right-of-way by the County to the City. Original or Copy Media Type Specific Location of Record ® Original ❑ Copy ® Paper ❑ Electronic ❑ CD-DVD ❑ Network Location ❑ Eng. Copy ❑ Video/Audio Tape ❑ Flash Drive ❑ Building Cabinet Number If copy,where is original? ❑ Other ❑ Additional Copy Locations FOR ADMINISTRATIVE ASSISTANT USE ONLY Disposition Authority#(DAN)(REQUIRED) Records Series Title Retention/Dispo- Event Cut-off&Date GS55-05A-06 Rev. 1 2.1 Acquisition/Ownership sition Action after disposition of real 10 years property Designation/Remarks Comments Essential .Archival-Appraisal Req'd ❑ Archival-Permanent This Interlocal Agreement pertains to the rights-of-way Non-Archival, Destroy After Retention Met ❑ Confidential on NE 232nd Ave, SE Payne Rd and SE 15th St as shown ❑ Other on Exhibit B Routing Signatures/Initials: EXEMPT INFORMATION (statute and page Nos): ➢ City Attorney Click or tap here to enter tett. ➢ City Administrator ➢ Department Manager/Director ➢ Finance Director ➢ City Engineer(s) ➢ Other 4 ' Interlocal Cooperation Agreement Between The City of Camas and Clark County Under the Authority of Chapter 39.34, RCW This is an interlocal agreement entered into on the date it is fully executed and pursuant to chapter 39.34 RCW for the design, permitting and construction of certain public facilities as set forth herein on public right of way adjacent to the City limits, but located outside the City limits. The City of Camas plans to annex the areas as herein described, and the purpose of this Interlocal Cooperation Agreement is to allow for imminent construction of the public facilities, given the emerging needs of the Camas School District for completion of school facilities. RECITALS: Whereas, the City Of Camas ("City") has been presented by the Camas School District certain improvement projects related to Lacamas Lake Elementary School, Discovery High School (Pacific Rim campus), and Camas High School; and Whereas, said School District projects on properties within the City limits abut NE 232nd Avenue (Lacamas Lake Elementary School), SE Payne Road (Discovery High School), and SE 15th Street (Camas High School), all as more particularly delineated on the attached Exhibit "A"; and Whereas, the School District has received preliminary site plan approval and/or conditional use approval from the City on the development proposals that require the projects to be completed; and Whereas, the City and County both reviewed the traffic impact analyses prepared by the School District for the proposed improvement projects; and Whereas, Clark County ("County") presently has land use jurisdiction over portions of the proposed public transportation improvements by virtue of portions of said improvements being located within the County right-of-way and outside the City limits, said improvements being adjacent to City right of way; and Whereas, the City and the County find that the public facility improvements as described herein provide benefits to the residents of both the City and the County; and Whereas, the City and the County both have right-of-way and road standards that meet the multi-modal needs of the traveling public; and Whereas, the City and the County both have professional planning, permitting, inspecting, and engineering personnel on their respective staffs. AGREEMENT: NOW, THEREFORE, it is agreed by the City Council of Camas and the Clark County Board of Councilors as follows: 1. The City and the County find it is in the public interest to enter into this Interlocal Agreement which will allow the right-of-way and roadway improvement projects to be processed through the City, including design and engineering plan review, permitting, construction oversight, operations, and maintenance of the new and existing public use facilities which are partially located within County right-of-way. 2. This Interlocal Agreement will terminate upon annexation or transfer by legal deed of the right-of-way from the County to the City. 3. This Interlocal Agreement does not require the creation of any separate legal or administrative entity. The City shall be responsible for review and approval of all elements of the proposed right-of-way improvements which will be constructed by the School District through the City's land use development process. The City shall operate and maintain the public improvements once completed by the School District. a. The administrator in charge of this Project will be Pete Capell, City Administrator of the City of Camas. 4. This Interlocal Agreement will pertain to the rights-of-ways on NE 232nd Avenue, SE Payne Road and SE 15th Street as further shown and described in Exhibit "B". a. The City shall issue any regulatory or other permits needed to complete this project. b. The permitting of the development of the public facilities shall apply the City code. 5. The City will notify the County in writing when the right-of-way improvements are accepted as complete. 6. The City shall respond to, defend, and save harmless the County for all claims of liability or damage resulting from the proposed right-of-way improvements. 7. Upon obtaining the final approved copy of this Agreement, the City will file the Interlocal Agreement with the County Auditor of Clark County, as required by RCW 39.34.040. 7. This Agreement shall be executed in three original counterparts, which shall be delivered to the Clerk of the City upon execution of the Agreement by the Board of County Councilors. This Agreement shall be effective upon its adoption by the Clark County Board of Councilors. AGREED TO BY THE CITY COUNCIL OF THE CITY OF CAMAS, WASHINGTON THIS 19th DAY OF JUNE, 2017. CITY A Sco"igging, Mayor Approved as to form: Shawn R. MacPherson Attorney for City of Camas AGREED TO BY THE CLARK COUNTY BOARD OF COUNTY COUNCILORS THIS �DAY OF J-0 r e J , 2017. CL K OUNTY �����u►►►►► I WAS ounC or Boldt = 0Councilor Stewart s - = oYci Viz = I-, '•..•. •,.•• Councilor Olson Councilor Blom Councilor Quiring Approved as to form: "26 1���- iy.k1- eputy rosecuting Attorney CITY OF AMAS i H ggi M yor Approved as to form: Shawn R. MacPherson Attorney for City of Camas AGREED T BY THE CLAR O NTY BOARD OF COUNTY COUNCILORS THIS DAY OF O Z17. CLARK OU TY Councilor Councilor Councilor Councilor Councilor Approvedkas to f ///,�,/x Deputy rrosecbting Attorney EXHIBIT "A" 2017 Camas School District Bond-funded Capital Projects Lacamas Lake Elementary School Location: 1111 NE 232"d Avenue,Camas,WA 98607 Parcel M 175724000 Description: The new Lacamas Lake elementary school will serve approximately 700 Kindergarten through 5th grade students (600 students in the building and 100 students in four future permitted portable classrooms). The new facility will be approximately 73,500 square feet and two stories (38 feet high). The development includes on-site parking for passenger vehicles and school buses, access roadway, sidewalks, play fields, landscaping, lighting, and utilities. Work in ROW: The project includes road frontage and utility improvements on NE 232nd Avenue and an extension of the road system connecting NE 232nd Avenue/NE 9th Street to the east. Discovery High School Location: 5780 NW Pacific Rim Blvd.,Camas,WA 98607(Frontage on Payne Road) Parcel Numbers: 986033-960,986033-961,986033-962, 125661-000, 126042-184 Description: The new Discovery High School will deliver a project-based learning approach to 9th _ 12th education for 600 students. The new facility will be approximately 88,000 square feet and two stories (42 feet high). The development includes on-site parking for passenger vehicles and school buses, access roadway improvements, landscaping, lighting and utilities. Work in ROW: The project includes the following road frontage and utility improvements: signalization of the NW Pacific Rim Blvd intersection, relocation of the Sharp Drive access roadway entrance from NW Pacific Rim Blvd to SE Payne Road at SE Lacy Way, and street lighting on SE Payne Road. Camas High School Road Improvements Location: 26900 SE 15th Street, Camas,WA 98607 Parcel Numbers: 116031-010, 178111-000, 178174-000 Description: Road frontage and landscaping improvements to the recently constructed east parking lot at Camas High School, including road widening,sidewalk and street lighting. Work in ROW: The project includes the road frontage improvements to SE 15th Street. EXHIBIT "B1" 2017 Camas School District Bond-funded Capital Projects Lacamas Lake Elementary School Site and NE 232"d Ave ROW 4 MA PSON LI N E Property and Land Records Information Clark GUrltc1 WASI-41NGTON AQCI4aiio F8!lai ® :r a r^:r• - � :M Lacarnas take 4 Clork Elernentary La County School Site V. ., Cr#y of r ,'-- � :� �• Camas i '^-•�.,-� iy .Camas 'v- i i ,"',j 9 c EXHIBIT "132" 2017 Camas School District Bond-funded Capital Projects Discovery High School and SE Payne Road ROW .a MAPSON LI N E Property and Land Records Information C[ark County wAswNGToN :a eL gal tAl { t� Imp, Vane k' 1. h%„� ✓'�k Discovery H gh School Sre _� Clark }qty COUii ` ZAR�Y, ISaxe J x f EXHIBIT "133" 2017 Camas School District Bond-funded Capital Projects Camas High School and SE 15th Street 'tMAPSONLINE Property and Land Records Informa v Clark COU':l[y WASHINGTON r tI ( + 1 a gal a 5 }"' M t, 77 C4 71PCIS" E T'.Irprovements ti " i „ City ofZVI �`�_ amas WASHINGTON July 18, 2017 J� v Leanne Mattos ' Clark County Public Works 4 Dear Leanne, Enclosed are two additional copies of the Interlocal Agreement between Clark County Public Works and the City of Camas. Mayor Scott Higgins and City Attorney Shawn MacPherson have already signed both copies. After being signed by Bill Richardson and a representative of the Board of Councilors,please return one copy to the City of Camas, attention: Ronda Syverson. The additional signed copy may be retained for Clark County records. Thanks for your assistance. Sincerely, 4— Heather Rowley Municipal Building,616 NE 4th Avenue,Camas,Washington 98607 1 www.cityofcamas.us 1 360.834-6864 1 Fax:360.834.1535 k4 O4 proud pant, promiwiug future CLARK COUNTY WASHINGTON July 5, 2017 Shawn R. MacPherson Attorney at Law 430 NE Everett Street Camas, WA 98607 Dear Mr. MacPherson: Subject: Interlocal Cooperation Agreement Please find enclosed one original signed copy of the ILA between Clark County Public Works and the City of Camas. Please sign this original and email a color copy of the fully signed agreement to my attention at Clark County Public Works. If you have any comments or questions, please contact Bill Richardson,Attorney, Clark County Prosecutor's Office, at Bill.Richardson@clark.wa.gov, or at(360) 397-2478 extension 4745. Sincerely, tea ne Mattos Office Manager/Director's Office PUBLIC WORKS 360.397.6118 ext 4363 Leanne.Mattos@clark.wa.eov Enclosures(1)