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CON0000915 - 10/19/2020 - Clark County Interlocal Agreement Jones Creek Flow Monitoring Project aty0f Contract & Agreement upload form WASHINGTON Agreement Contract Description* Clark County Interlocal Agreement Jones Creek Flow Monitoring Project As described at the top of the Contract/Agreement,including other party. City Staff Contact (Responsible) Staff Contact Phone# Staff Contact Title Sam Adams 4203 Utilities Manager Contracting Contracting Agency Agency\Party Contact Contact Phone Contact Email Clark County Shawn Henessee Department* Dept.Admin Assistant Additional Contact Information Public Works Ronda Syverson Ronda Ext.4256 Type of Contract* Project Number Interlocal Agreement(ILA) Media Type* Paper Electronic • Both Additional Contract Information Key words,other agency-related,ordinance,amendment no.to original contract dated Jones Creek Flow Monitoring to take daily flow values for the months of July through October and record Start Date* Completion Date 9/30/2019 Expiration Date Renews Automatically Specific Date Upon Project Completion Other Renewal for 5 year periods Renewal/Termination/Extensions Terms* (i.e.90 days written;until superseded;none specified) Renewal for a five year period through Disposition Authority#(DAN) 9/30/2024 GS55-05A-06 Description of Records Retention Disposition Action Capital Assets(Real Property) 10 years ARCHIVAL Designation Archival-Appraisal Required Archival-Permanent Retention Essential Non-Essential Non-Archival OFM OPR Remarks Confidential Exempt Information Comments Scanned to interlocal file,Steve Wall and Sam Adams File Upload* 1.pdf 790.99KB .\ CONTRACTS O C O T p nC T S OAn p L GM LA T S (Clerk's Office Use Only) Record No . Required Information Date 3/17/2020 E < < . Cover Sheet ® NEW ❑ REPLACEMENT The original paper copy of ALL Camas contracts/agreements/amendments are to be retained in the City' s centralized filing system , managed by the City Clerk' s Office . • RES No . 16-009 , contract and agreement thresholds - authorizes Mayor/designee to enter into/execute the following contracts/ agreements without individual approval of each contract/agreement by City Council : C Professional Service Contracts/Agreements - including , but not limited to contracts/agreements for architectural , engineering , legal , and consulting services involving a cost or fee of less than $ 50 , 000 . o Maintenance/Service Contracts - for nonprofessional services involving a cost or fee of less than $ 50 , 000 . o Lease Agreements - for materials , supplies , and equipment where expenditures or fee do not exceed $50 , 000 per year . o Public Works Projects - Small Works Roster Projects with a single trade involving expenditures of less than $ 100 , 000 and Small Works Roster Projects with multiple trades involving expenditures of less than $ 150 , 000 . o Public Works Proiects - Capital Major Maintenance Projects in excess of limits set forth above will proceed to Council for approval . o Change Orders — Mayor/designee has the authority to execute Change Orders up to 10 % of contract total , provided they are within limits of original contract and consistent with scope and intent of authorized project. *** FILL OUT ALL APPLICABLE FIELDS AND ENSURE REFERENCED EXHIBITS ARE ATTACHED *** City Staff Contact ( Responsible ) Staff Contact Phone # Staff Contact Title Sam Adams Utilities Manager Contracting Agency\Party Contracting Agency Contact Contact Phone or Email Clark County Shawn Henessee City Department/Division Dept. Admin Assistant Additional Contact Information Public Works Ronda Syverson Ronda ext. 4256 Type of ❑ Construction/Small Works Project No Additional Contract Information ( key words , other agency-related , Contract ordinance , amendment no . to original contract dated ) ❑ Consultant/Professional Services Jones Creek Flow Monitoring to take daily flow values El Contract for Services for the months of July through October and record ❑ Grant ® Interlocal Agreement ( ILA) Recording Number & If Council Approval Required (see limits above), provide date of ❑ Franchise Agreement Date Council approval : Yes RES No . C Development Agreement Budget Funded Account # ❑ Amendment/Supplement to OR Contract No . ❑ Other (explain ) Other Funding Source : Contract Start Date Expiration Date Contract/Project Terms of Renewal or Termination & Extensions 9/30/2019 Renewal for 5 year periods Completion Date (REQUIRED) Termination TBD Original or Copy Media Type Specific Location of Record ® Original ❑ Copy ® Paper ❑ Electronic ❑ CD- DVD ® Network Location project file ❑ Eng . Copy ❑ Video/Audio Tape ❑ Flash Drive ❑ Building Cabinet Number If copy , where is original ? ❑ Other ❑ Additional Copy Locations FOR ADMINISTRATIVE ASSISTANT USE ONLY Disposition Authority # ( DAN ) ( REQUIRED) Records Series Title Retention/Dispo - Event Cut-off & Date GS55 -05A -06 Rev 1 2 . 1 Acquisition /Ownership sition Action after disposition of real 10 years property Designation/Remarks Comments ® Essential ® Archival -Appraisal Req ' d ❑ Archival - Permanent ❑ Non -Archival , Destroy After Retention Met ❑ Confidential ❑ Other Routing Signatures/ Initials : EXEMPT INFORMATION ( statute and page Nos ) : City Attorney � 31 �.: 3C � i ' �:. il"t 3s • �t:; ii1 c 3 � { ', 5_ .'. l %.. . City Administrator — Department Manager/ Director Finance Director City Engineer ( s ) Other F71 d Rn ('n PV F11 F ('n7 nR r" DF. _ RFn • VF7] .nW Fccnl,tinl R1 IIF • Fvnr, t- Rncud I:RFFN• Fvninntinn unto RATIFICATIN, RENEWAL and 1sT AMENDMENT to Interlocal Agreement City of Camas and Clark County Jones Creek Flow Monitoring Project This Ratification Renewal and 1St Amendment is codified this L day of .Tao , D by signature approval of Clark County (County) and The City of Camas (City) . WHEREAS , the parties entered into the above ILA on January 20, 2015 ; and WHEREAS , the ILA had a duration through September 30 , 2019 , with the option of indefinite renewals at five year increments ; and WHEREAS , the ILA did not contain explicit termination or expiration dates , nor did it contain a prohibition against ratification; and WHEREAS , the ILA was not renewed on September 30 , 2019 but the parties proceeded with conduct under the ILA as if it had been renewed; and WHEREAS , the parties to the ILA believe ratification of the activity conducted pursuant to the ILA between September 30, 2019 and the execution date of this Amendment is in the continuing best interests of the parties ; and WHEREAS , the parties believe renewal of the ILA for a five year period, starting at September 305 2019 , is in the parties ' best interests ; and WHEREAS , the parties have also determined, in the course of activity conducted under the ILA, that certain reporting requirements in the Scope of Work are unnecessary and should be amended; and, WHEREAS , the parties also wish to take this opportunity to amend the contact information in the original ILA to more accurately match the contact points currently operating under the ILA . NOW, THEREFORE , in consideration of the benefits enjoyed by both parties in the continued operation of this ILA, the parties agree as follows : Section 1 : Ratification The parties hereto agree that all activity that took place from September 30 , 2019 through the execution date of this document are hereby ratified as if they had taken place under the original ILA during its original term . Section 2 : Renewal The parties hereto renew this ILA for a five year period that started on September 30, 2019 , which will endure up through September 30 , 2024 . Section 3 : Amendment The parties hereto agree to amend Attachment A of the original ILA as noted in the attached Amended Attachment A . Except as modified above, all existing terms and conditions remain in full force and effect. IN WITNESS WHEREOF , the parties have codified this modification to the above captioned contract on the date first written above . FOR CLARK COUNTY : FOR THE CITY OF G" MAS : cap U06 oozo� �j Shawn Henessee Barry McDc nell, v " County Manager Mayor Approved as to f nly: Approved as to form only: Tony Golik, County Attorney By: Bill Richardson By: Shawn MacPherson Deputy Prosecutor — Civil Division City Attorney Amended Attachment A Scope of Work Jones Creek Flow Monitoring Project Submitted by : Clark County Public Works 1300 Franklin Street Vancouver, WA 98660 Proposed Amount : Up to $ 4 , 120/year services plus equipment replacement costs Period of Performance : Yearly Technical Point of Contact : Ben Joner 564-397 -5874 Benjamin . Joner( clark . wa . gov Business Point of Contact : Alice Millward 564-397- 5267 Alice . MillwardRclark . wa . gov Scope of Work INTRODUCTION Background Clark County Clean Water Program ( Clean Water) has been collecting stream flow and rainfall data in several Clark County streams to support its storm water management program . Jones Creek , above the City of Camas ( Camas ) water intake , is one of those sites . Recently , budget constraints have limited Clean Water' s ability to continue operation of several gauges , including Jones Creek . At the same time , Camas sees an increased need for Jones Creek data as part of regional efforts to manage water resources . This Scope of Work proposes to use Clean Water Staffing to continue stream flow monitoring in Jones Creek as a service to Camas . Project Overview Camas needs daily flow values for the months of July through October and a flow record for the balance of the year. Clark County will provide this information and continue its monitoring of Jones Creek . PROJECT SCOPE Clean Water will perform the following activities : • 6 ( bkmonthly) site visits to maintain the site , calibrate equipment as needed , and perform a discharge measurement . • Yearly rating curve maintenance and development . • Calculate 15 minute flow data for each water year. • Daily email with the instantaneous flow value sent to designated Camas contacts . Contingency and Equipment Replacement • Contingency is included to account for unforeseeable expenses due to change in the stream channel geometry . • Camas will reimburse Clark County for replacement equipment . The following assumptions apply to this project : • Clean Water equipment and instrumentation are already in place , so no set up costs are incurred other than data logger replacement . • Clark County staff will have continued access to the Jones Creek gauge at Camas water intake . ESTIMATED COST Costs should only be from labor, and are as follows : Task Days/Year Cost/Year Site maintenance and 5 $ 2 , 600 measurement Rating curve development 1 $ 520 Sub-Total 6 $ 33120 Contingency $ 1 , 000 Equipment Replacement - Total annual estimated cost $ 4 , 120 Data logger upgrade one time ) labor $ 520 Equipment $ 17200 Rate for Natural Resource Specialist III : $ 65/hour or $ 520/day including salary and benefits . Equipment replacement will be direct cost plus labor. Estimated to be less than $ 500/yr.