RES 15-015RESOLUTIONNO.15-015ARESOLUTIONadoptingchangestotheNon-RepresentedEmployeeHandbookrelatingtoleavebenefits.BEITRESOLVEDBYTHECOUNCILOFTHECITYOFCAMASASFOLLOWS:ITheNon-RepresentedEmployeeHandbookisamendedtoincorporatethechangessetforthinExhibit"A"attachedheretoandbythisreferenceincorporatedherein.IIThisResolutionshallbeeffectiveimmediately.PASSEDBYtheCouncilandapprovedbytheMayorthis2nddayofNovember,2015./ASIGNED*;Mayor{ffo(-e(sax-Gato/.ATTEST:ClerkAPPROVEDastoform:CityAttorney
Exhibit"A"WASHINGTONPAIDTIMEOFF(PTO)POLICY-NON-REPRESENTEDEMPLOYEESEmployeeshiredonorafterJanuary1,2016andexistingemployeeswhoelecttheplan.PaidTimeOff(PTO)providesemployeeswithflexiblepaidtimeofffromworkthatcanbeusedforvacation,personalorfamilyillness,doctorappointments,school,volunteering,andotheractivitiesoftheemployee'schoice.EmployeesaccruePTOaccordingtotheschedulebelow.LengthofServiceMonthlyAccrual(hours)DaysperYear(basedonan8hourday)MaximumAccumulationandPayout(hours)HoursperYearStart-Year41214418500Year5-91416821500Year10-141720425.5508Year15-191922828.5556Year20+2226433628PTOAccrual:EmployeesshallaccruePTOwhileinpaidstatus.Noaccrualshalloccurduringunpaidleaveorduringhoursworkedbeyondtheemployee'sregularfulltimeschedule.Part-timeemployeesshallaccruePTOonapro-ratedbasis.Non-exemptemployeeswillreceiveapro-ratedaccrualiftheyareinapaidstatuslessthan80%oftheirregularschedule.EligibleemployeesbeginaccruingPTOfromthefirstdayofemployment.Generally,non-exemptemployeesarenotentitledtousePTOuntilcompletionofsixmonthsofservice.ExceptionsmaybegrantedbytheDepartmentHead.Leavecannotbeuseduntilaccrued,andmustbeavailableintheemployee'saccountbeforeavailableforuse;hoursaccruedinapayperiodcannotbeusedinthesamepayperiod.Sickleaveincentivespreviouslyavailabletonon-representedemployeesarenotapplicabletothoseemployeesonPTO.MaximumAccumulation:EmployeesmayaccumulateaccruedPTOuptoamaximumof500hoursortwo-timestheirannualaccrualrateplus100hours,whicheverisgreater.Accrualsceaseuponreachingthemaximumaccumulation.
Thefollowingrulesgoverntheuseand/orcompensationforaccruedPTO:AllrequestsforPTOshallbeapprovedthroughproceduresestablishedbytheemployee'ssupervisor.IfaCityrecognizedholidayfallsonaPTOday,theholidayshallnotbecountedagainsttheemployee'sPTObankiftheemployeewouldotherwisebeeligiblefortheholiday.PTOshall,whenused,bechargedinminimumunitsofone-quarter(.25)hour,roundingtothenearestquarterhour.PTOshallbecompensatedattheemployee'sregularbaserateofpay,excludingout-of-classificationpayandotherpremiumandincentivepay.TerminationPayOff:UponterminationofCityemploymenttheemployeeshallbepaidforallaccruedandunusedPTOathisorherfinalbasehourlyrateofpay,uptotheMaximumPayoutshowninthechartabove.TransferfromoneCitydepartmenttoanotherisnotregardedasaterminationofemploymentandtheemployeeisnotentitledtopayfortheaccruedleaveasaresultofthetransfer.Employeesarenoteligibletoreceivepayoffunlesstheyhavecompletedtheirprobationaryperiod.AnnualElection:EmployeeshiredonorbeforeDecember31,2015willhavetheoptiontochangefromthetraditionalvacationandsickleaveaccrualstothePTOaccrualplaneachyearduringopenenrollmenttotakeeffectthefollowingJanuary.Employeesarenoteligibletomovebacktothepriortraditionalvacationandsickleaveaccrualsystemoncetheelectionhasbeenmade.YouwillenterthePTOaccrualscaleatyourcurrentlengthofservicelevel.SickLeaveReserve:EmployeeshiredonorbeforeDecember31,2015andwhotransfertothePTOplanwillhavetheirsickleavebalanceplacedinasickleavereserveaccount.Thisaccountwillnolongeraccrueleave.Employeesmayaccesstheirsickleavereservefortheirownillnessorinjury,orthatoftheemployee'sspouse,domesticpartnerorminorchild,oranypersonlivingintheimmediatehouseholdwhorequirestreatmentorsupervision.Thereservemayalsobeusedforparents,includingstep-parents,parents-in-law,andgrandparents.SpecialcircumstancesmaybegrantedbytheDepartmentHeadwithconsultfromtheAdministrativeServicesDirectororCityAdministrator.Thisreservemaybeaccessedafterthefirsttwenty-four(24)consecutiveworkhoursforeachabsence.PTOshallbeutilizedforthefirsttwenty-four(24)hourworkperiod,andiftheabsencecontinuesbeyond24consecutiveworkhourstheemployeemayaccesstheirsickleavereserve.EmployeeswhoseleaveofabsenceisapprovedasFamilyMedicalLeaveorformedicalcareundertheDomesticViolencePolicymayaccesstheirsickleavereservebankimmediately.Inordertoaccuratelybeconsideredandrecordedasprotectedleave,employeesmustidentifythereasonforandanticipateddurationoftheirabsencewhencallinginundertheirdepartment'scall-inpolicyor
scheduleinadvance.EmployeesaccessingtheirreserveunderthiscategorymustalsocontacttheAdministrativeServicesDepartmenttoensurepropertrackingandensureallnecessaryformsarereceivedtoqualifyforuseofsickleavereserve.SickleavereservebalancesareeligibleforpayoffuponretirementmeetingLEOFForPERSretirementrequirementsatarateof25%ofaccruedsickleavetobepaidattheemployee'sfinalbaserateofpay.October2015