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RES 1300RESOLUTION NO.1300 A RESOLUTION adopting duties and qualifications for the position of Administrative Services Director. WHEREAS,the position of Administrative Services Director was created in the Administrative Services/Human.Resources Department of the City of Camas,and a salary schedule adopted pursuant to Ordinance No.2689 ;and WHEREAS,the Council of the City of Camas intends to formally adopt duties and qualifications relating to such position;and NOW,THEREFORE,BE IT RESOLVED BY THE COUNCIL OF THE CITY OF CAMAS AS FOLLOWS: Section I The duties and qualifications of the position of Administrative Services Director within the Administr ative Services/Human Resources Department of the City of Camas shall be as set forth in Exhibit “A”,attached hereto and by this reference incorporated herein ./JI/^ADOPTED by the Council of the City of Camas and approved t/y the Mayor this<ff —day of &2014 .r SIGNED: ATTEST: Clerk APPROVED as to form: City Attorney .'_v'i EXHIBIT"A"CITYOFCAMASUnionStatus:Non-RepresentedJanuary2014ADMINISTRATIVESERVICESDIRECTORClassspecificationsareintendedtopresentadescriptivelistoftherangeofdutiesperformedbyemployeesintheclass.Specificationsarenotintendedtoreflectalldutiesperformedwithinthejob.JOBOBJECTIVESUndergeneraladministrativedirectionfromtheCityAdministrator,directandcoordinatetheCity’sadministrativesupportprogramsbyorganizing,planning,developing,implementing,andevaluatingrelatedactivities,policiesanddocuments.Administerandprovideservicesrelatedtohumanresourcemanagement,laborrelations,publicrecordsmanagementandinformationtechnologymanagement;coordinateassignedactivitieswithotherdepartmentsandoutsideagencies;andprovidehighlyresponsibleandcomplexadministrativesupporttotheCityAdministrator.DeputyCityClerksharingCityClerkfunctionswithotherstaff.PerformthedutiesofCityAdministratorintheabsenceanddirectionofsameorattherequestoftheMayor.ESSENTIALFUNCTIONSTATEMENTSThefollowingtasksaretypicalforpositionsinthisclassification.Anysinglepositionmaynotperformallofthesetasksand/ormayperformsimitarrelatedtasksnotlistedhere:HumanResources•ResponsibleforallCityhumanresourcesfunctionsincludingrecruitment,laborrelationsandcompliancewithCityemploymentpoliciesandstateand.federallaws.•AdministertheCity'semployeebenefits,wellness,workers'compensationprograms.»RepresenttheCityinlaborcontractnegotiationsandadministertheCity'slaborcontracts.Provideemployeesandsupervisorswithcontractinterpretationandassistanceonprovisionsofcontractsandlaborrelationsissues.eMakerecommendationstoMayor,CityAdministrator,departmentmanagersandCityCouncilasappropriateregardinglabornegotiations,employeerelations,personnelpoliciesandemployeebenefits.eAssistdepartmentmanagersandsupervisorswithdefiningessentialfunctionsthroughjobanalysisandthedevelopmentofpositiondescriptions.Conductresearchandsurveysonemployeecompensation.®Overseeemployeeleaveprogramsincludingbutnotlimitedtofamilymedicalleave,domesticviolenceleave,militaryleaveandbereavement;maintainsconfidentialmedicalandtestrecordsrelatedtoemployeeleaveprograms. CITYOFCAMASAdministrativeServicesDirector(Continued)Page2©Investigateallegationsofsexualharassment,discriminationorunfairtreatment;respondtoequalemploymentopportunitycomplaints;developwrittenconclusionsorrecommendations.©Adviseandassistalldepartmentmanagersandsupervisorsofareasofpossibleconcernwithregardtoemployeeperformance,discipline,conflictsand/orconcerns.Assistwithimplementationofplansofimprovementandinterventionswithemployeeifnecessary.Conductmeetingswithemployees.Developformsandproceduresforuseinthemanagementofpersonnelmatters.©ServeastheCity'sAmericanswithDisabilitiesAct(ADA)Coordinatorandassessesoverallcitycomplianceefforts.«ServeastheEqualEmploymentOpportunity(EEO)Officer.CompletesfederalEEOreportsandassessesCityeffortstocreateandmaintainadiverseworkforce.©ServeastheCity'sTitleV!CoordinatortoassurethatallCityprogramsaccessingfederalfundsareincompliancewithfederalequalemploymentopportunitylawsandregulation.©Maintainofficialemployeefilesincludingallpersonnelactionsandinsuranceandretirementbenefits,®Maintaincurrentinformationonstatutorychangesandcaselawdecisionsrelatedtolaborrelations,employmentdiscrimination,workers'compensation,unemployment,publicrecordscaselawandotherrelatedtopics.CityRecordsManagement©Overseethedesign,developmentandimplementationofCity-widerecordsandinformationmanagementprogramthatcomplieswithFederalandStatelaws.©Workcloselywithdepartmentstodeterminebestbusinessprocessforthesystematicpreservationoftotallifecycleofrecordsusingbothmanualandautomatedmethodsasrequired.©AdministerCity'srecordsandinformationmanagementpoliciesandproposechangesasneededtoreflectchangingtechnologyandCitysystems.©Administerthefunctionofpublicrecordsdisclosure,assistingthepublicinaccessingrecordsandinformationincompliancewiththePublicRecordsactandCitypolicy.©DevelopandadministertheCity'srecordretentionanddispositionschedules;preserveandprotecttheCity'shistoricalrecordsandinformation.©Supervisetherecordsstoragecenterandthedestructionofformsandrecords. ::i:CITYOFCAMASAdministrativeServicesDirector(Continued)Page3I!!<>Maintainthehigheststandardsofprofessionalandpersonalconductincludingmaintainingtheconfidentialityofprivilegedinformationandprotectingconfidentialityaslongaslegallyandpracticallypossible.InformationTechnology®DirecttheCity'sInformationSystemsDivisionandsupervisetheinformationSystemsDivisionManager.Assistinsettingpriorities,establishingandmonitoringbudgetsandresolvingserviceconflicts.ReviewandapproveallpersonnelactionsrelatedtoInformationSystemsDivisionstaff.DeputyCityClerk©ServeastheCity'sDeputyCityClerkasdirectedbytheCityClerk,©AsrequestedbytheCityClerk,superviseandsupporttheactivitiesofotherCitystaffperformingCityClerkfunctionsincludingbutnotlimitedtopreparingandprocessinglegalpublicationsanddocuments,developingtheCityCouncilagendaandschedulingofCityCouncilmeetings.GeneralManagementServeasamemberofthemanagementteamandparticipateintheCity'sleadershipstructure.©ProvideassistanceandsupporttotheCityAdministratorandotherdepartmentmanagersinstrategicplanning,problemsolving,shortandlongtermvisioningandresolutionofissuesorconflicts.©Establishandmaintainaworkingenvironmentconducivetopositivemorale,individualstyle,quality,creativityandteamwork.•Participateinthedevelopmentandimplementationofgoals,objectives,policiesandprioritiesforassignedprograms;recommendandadministerpoliciesandprocedures.©Monitorandevaluatetheefficiencyandeffectivenessofservicedeliverymethodsandprocedures;recommend,withindepartmentalpolicy,appropriateserviceandstaffinglevels.®Select,train,motivateandevaluateassignedpersonnel;provideorcoordinatestafftraining;workwithemployeestocorrectdeficiencies;implementdisciplineandterminationprocedures;reviewandevaluateworkmethodsandprocedures;meetwithstafftoidentifyandresolveproblems.©Identifystafftrainingneedsandopportunities.Coordinateon-siteandoff-sitetrainingprogramsasneeded.©ConsultlegalcounseltoensurethatpoliciesandCityactionscomplywithfederalandstatelaw.i©::II CITYOFCAMASAdministrativeServicesDirector(Continued)Page4oServeasstaffonavarietyofboards,commissionsandcommittees;prepareandpresentstaffreportsandothernecessarycorrespondence.eProvideresponsiblestaffassistancetotheMayor,CityCouncil,CityAdministratoranddepartmentmanagers.*Attendandparticipateinprofessionalgroupmeetings;stayabreastofnewtrendsandinnovationsinthefieldofhumanresourcesmanagementandadministration.AUXILIARYFUNCTIONSTATEMENTSFollowallsafetyrulesandproceduresestablishedforworkarea.Performrelateddutiesandresponsibilitiesasrequired.QUALIFICATIONSKnowledgeof:»Operationalcharacteristics,servicesandactivitiesofahumanresourcesmanagementprogram.«Principlesandpracticesofpublicpersonneladministrationincludingrecruitment,selection,benefitsadministrationandemployeerelations.Principlesandpracticesofprogramdevelopmentandadministration.Methodsandtechniquesofrecruiting,interviewingandselectingqualifiedapplicantsforemployment.*Principlesandpracticesofwageandsalarybenefitadministration,eMethodsandtechniquesofjobanalysisincludingclassificationandcompensation,ePrinciplesandproceduresinvolvedinlabornegotiations.*Methodsandtechniquesofdealingwithemployeegrievancesandunlawfulallegations.Principlesofsupervision,trainingandperformanceevaluation.Principlesandpracticesofpublicadministrationandorganizationalprocesses.Principlesandpracticesoflocalbudgetpreparationandadministration.Recordsmanagement,disseminationandpublicdisclosurelaws,*Stateandlocallawsandregulationsregardingpublicrecords.ePrinciplesandpracticesofrecordsmanagementincludingrecordsretentionlaws,recordstrackingandarchiving.eAdvancedprinciplesandpracticesofrecordkeeping.©©e©©i I;CITYOFCAMASAdministrativeServicesDirector(Continued)Page5(i•:iModemofficeprocedures,methodsandequipmentincludingcomputers,®Applicablecomputersoftwareapplications,®Effectivemanagerialmethodsandpractices,workorganizationandcoordination.*Supervisoryprinciples.»Extensiveknowledgeof:federal,stateandmunicipallaws,regulationsandpoliciesinthehumanresourcesfield.Abilityto:oOverseeanddirectmanagementofacomprehensivehumanresourcesmanagementprogram.*Select,supervise,trainandevaluatestaff.Overseeandparticipateinclassification,compensationandjobanalysisfunctions.»Maintainconfidentialityofworkperformed.«EnsurecitywidecompliancewithADArequirements,sConductanefficientrecruitment,selectionandretentionprogram.»Reviewandresolveemployeegrievancesinaccordancewithtaboragreements.«Overseeandparticipateinlabornegotiations.®Developandadministerprogramgoals,objectivesandprocedures.«Investigateemployeegrievances.*Oversee,developandadministeranefficientrecordsmanagementsystem.®DevelopproceduresandpracticesregardinginformationdisseminationActonbehalfofCityClerkAnalyzeproblems;identifyalternativesolutions,projectconsequencesofproposedactionsandimplementrecommendationsinsupportofgoals.*Identifyandrespondtosensitivecommunityandorganizationalissues,concernsandneeds.*Research,analyzeandevaluatenewservicedeliverymethodsandtechniques.eInterpretandapplyFederal,Stateandlocalpolicies,lawsandregulationsgoverningemploymentandhumanresourcesmanagement.Operateofficeequipmentincludingcomputerandsupportingwordprocessingandspreadsheetapplications.eExerciseinitiative,tactandjudgmentrelativetoworkactivity&e:09!©; !IiCITYOFCAMASAdministrativeServicesOirector(Continued)Page6iPlan,organizeandsupervisetheworkofothers.Communicateclearlyandconcisely,bothorallyandinwriting.Understandandcarryoutoralandwritteninstructions.EstablishandmaintaineffectiverelationshipswiththosecontactedInthecourseofwork.EducationandExperienceGuidelinesAnycombinationofeducationandexperiencethatwouldlikelyprovidetherequiredknowledgeandabilitiesisqualifying.Atypicalwaytoobtaintheknowledgeandabilitieswouldbe:Education:-EquivalenttoaBachelor'sdegreefromanaccreditedcollegeoruniversitywithmajorcourseworkinbusinessorpublicadministration,humanresourcesorarelatedfield.-AMaster'sdegreeinPublicorBusinessAdministration,Communications,HumanResources,PersonnelManagementorcloselyrelatedfieldisdesirablebutnotrequired.Experience:-Fiveyearsofincreasinglyresponsiblemanagementoradministrationofrelatedpublicsectoradministrativeprograms,licenseorCertificatePossessionofanappropriate,validdriver'slicense,GGe;•©Ii::eiPHYSICALDEMANDSANDWORKINGCONDITIONSThephysicaldemandshereinarerepresentativeofthosethatmustbemetbyanemployeetosuccessfullyperformtheessentialfunctionsofthisjob.Reasonableaccommodationsmaybemadetoenableindividualswithdisabilitiestoperformtheseessentialjobfunctions.Environment:Norma!officesettingwithsometraveltoattendmeetings.Mobility:Incumbentsrequiresufficientmobilitytoworkinanofficesetting,operatingofficeequipment;abilitytotravelfromsitetositeinperformanceofjobrelatedduties.Vision:Visionsufficienttoreadsmallprint,computerscreensandotherprinteddocuments.OtherFactors:incumbentsmayberequiredtoworkextendedhoursincludingeveningsandweekends.IncumbentsmayberequiredtotraveloutsideCityboundariestoattendmeetings.