RES 893RESOLUTION NO.
A RESOLUTION adopting a Volunteer Policy Handbook.
WHEREAS,the City has compiled a Volunteer Policy Handbook setting forth workplace
policies applicable to volunteers,volunteer responsibilities,and City responsibilities,and
WHEREAS,the City Council desires to approve and adopt said document,
NOW,THEREFORE,be it resolved by the council of the City of Camas that certain
document entitled “City of Camas Volunteer Policy Handbook”is hereby adopted as the official
volunteer handbook for the City of Camas.
It is further resolved that copies of the City of Camas Volunteer Policy Handbook be
made available for public inspection at the City Finance Department,and that copies of the same
be available for all volunteers of the City.
ADOPTED at a regular meeting this JB l ^fday ofJ^itttaiv^OOO.
SIGNED:
Mayor
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V+-v-1«-CDcm-“Though government has an important role to play in
meeting the many challenges that remain before us,
we are coming to understand that no organization ,
including government,will fully succeed without the
active participation of each of us .Volunteers are vital
to enabling this country to live up to the true promise
of its heritage ."
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MAYOR’S WELCOME
On behalf of the City Council and Staff,I’d like to extend our appreciation for your willingness
to participate as a volunteer.Volunteerism is truly the “glue”that keeps our community
together.The programs and activities that are offered to our citizens -supported by your efforts
as a volunteer -provide a diverse menu from which both young and old can choose.We are
extremely pleased to have you join us in serving our community and hope that you will enjoy
sharing your time and talent with us.
Dean Dossett
Mayor
CITY OF CAMAS MISSION STATEMENT
The City of Camas commits to preserving its heritage ,sustaining and
enhancing a high quality of life for all its citizens ,and developing the
community to meet the challenges of the future.We take pride in preserving a healthful
environment while promoting economic growth.We encourage citizens to participate in
government and community,assisting the city in its efforts to provide quality services
consistent with their desires and needs.
INTRODUCTION
This Volunteer Handbook has been prepared to assist you as you volunteer with the City of
Camas.
The Handbook provides some general information about the City of Camas that you may find
useful and some specific information about your volunteer service,including the volunteer
policy,our mutual responsibilities and expectations,and procedures for recording and
reporting volunteer hours.
As a volunteer,your primary contacts with the City will be your department supervisor.This
person will be happy to answer any questions you have regarding your particular assignment or
regarding the Camas Volunteer Program in general.If you have any suggestions about how we
may more effectively support your volunteer service,we hope you will share them with us.
The City of Camas officially recognized the Volunteer Program and its
volunteers on February 14,2000 with the adoption of Resolution #893.
page 1
CITYOFCAMASVOLUNTEEROPPORTUNITIESThefollowingincludesinformationonvolunteeropportunitiesavailablethroughthelistedCityDepartments.Additionalinformationisavailableuponrequest.AdetailedlistofvolunteeropportunitiesisincludedintheVolunteerProgram’sintroductorybrochure,“Volunteer!WeNeedYou.”DepartmentTelephoneVolunteerOpportunitiesMayorandCityCouncilCityAdministration834-6864BoardofAdjustmentCivilServiceCommissionLibraryBoardParks&RecreationCommissionPlanningCommissionSpecialProjectCommittees834-2462FinanceClericalassistanceOfficeassistance834-2262Novolunteeropportunitiesatthistime.Fire834-4692LibraryClericalassistanceCourtCommunityServiceGeneralmaintenanceProgramandactivityvolunteersParks&Recreation834-5307ClericalassistanceCourtcommunityserviceGeneralmaintenanceOfficeassistanceProgram&activityvolunteers834-4151Novolunteeropportunitiesatthistime.Police834-3451CourtcommunityservicePaintingParkimprovementTrailandroadsidemaintenancePublicWorksAHundredYearsfromNow...Itwillnotmatterwhatmybankaccountwas,thesortofhouseIlivedin,orthekindofcarIdrove...buttheworldmaybedifferentbecauseIwasimportantinthelifeofachild.page2
WORKPLACE POLICIES
Drug &Alcohol Policy
It is City policy to maintain a drug and alcohol-free workplace.The possession,use or trafficking of
alcohol or drugs in the workplace poses unacceptable risks to the safe,secure and efficient operation of
our organization,and is strictly prohibited.
Volunteers who are under the influence of alcohol or drugs while on the City of Camas’premises or
volunteer time,or while representing the City of Camas,will be subject to corrective action,up to and
including separation from the volunteer role.The use,sale or possession of alcohol or illegal drugs
while on the City of Camas’property or volunteer time will subject the employee or volunteer to
corrective action,up to and including separation from volunteer role.
Any volunteer who is using over the counter or prescription drugs during volunteer time that may impair
his or her ability to perform the job must notify his or her supervisor prior to beginning volunteer work.
Violations of this policy could result in immediate separation from volunteer service.
For more information on the City of Camas’Drug and Alcohol Policy,please contact your volunteer
supervisor.
No Smoking Policy
The City has adopted a volunteer no smoking policy which applies to all buildings,facilities,and
vehicles.
For more information on the City of Camas’No Smoking Policy,please contact your volunteer
supervisor.
Problem-Review Procedure
In any organization,problems or differences of opinion over volunteer work matters may occasionally
arise between you and your supervisor,employees,or the organization in general.We encourage you to
bring any problem you might have to your volunteer supervisor first.If your supervisor is unable to
resolve the problem to your satisfaction and you wish to pursue the matter,speak to the next level of
supervision in the department.
This problem-review procedure is designed to resolve problems quickly and fairly and is based on the
principles that:1)your problem will be thoroughly discussed and evaluated on its merits and 2)there
will be no retaliation against you for exploring any questions or problems you might have.
Safety Program
It is our policy to provide the maximum degree of safety for our personnel,volunteers and property and
to comply with all OSHA (Occupational Safety and Health Administration )and Washington
Department of Labor and Industries regulations.
We are concerned with protecting your safety and health.You are one of the main contributors to this
safety effort.If you notice any hazards or unsafe conditions,please report them to your volunteer
supervisor immediately so that potential accidents can be prevented.Should any actual accident or
injury occur on the job,notify your volunteer supervisor immediately so that proper aid may be given
Joy increases as you give it ,diminishes as you try to keep it for
yourself.In giving it,you will accumulate a deposit of joy greater than you
ever believed possible.-Norman Vincent Peale
page 3
andreportingprocedurecanbefollowed.Allaccidentsinvolvingpropertydamageorinjury,nomatterhowminor,shouldbereported.Volunteersarenotpermittedtooperatecity-ownedvehicles.Thereisnoinsuranceinplacetocoveraccidents,damageorinjuryinvolvingacityvehicleoperatedbyavolunteer.Avolunteermayusetheirownpersonalvehicletoconductauthorizedcitybusiness.Ifanaccidentoccurswhilethevolunteerisdrivinghisorherpersonalvehicle,thevolunteer’sautomobileinsurancepolicywillapply.Inanefforttoprovideandmaintainasafeworkplace,theCityofCamaswillsupplypersonalprotectiveequipment(suchasgloves,safetyglasses,etc.)tovolunteerswhenperformingassignmentswheresuchdevicesarenecessary.FormoreinformationonSafetyProcedures,contactyourvolunteersupervisor.Anti-HarassmentPolicy,IncludingSexualHarassmentItisCitypolicytofosterandmaintainaworkenvironmentthatisfreefromdiscriminationandintimidation.TheCitywillnottolerateracial,ethnic,religious,disabilityorsexually-orientedbehaviors,jokes,commentsorotherformsofharassmentmadebyitsemployees,volunteersormembersofthepublic.Employeesandvolunteersareexpectedtoshowrespectforoneanotherandthepublicatalltimes,despiteindividualdifferences.Harassmentisdefinedasverbalorphysicalconductthatdemeansorshowshostilityoraversiontowardanotheremployee,volunteerormembersofthepublic.Examplesofprohibitedconductincludeslursordemeaningcommentstoemployees,volunteersormembersofthepublicrelatingtorace,ethnicbackground,gender,sexualorientation,ageordisability.Ifyouexperienceanyharassmentsituation,pleasecontactyourvolunteersupervisoratthephonenumberlistedonpage2ortheCity’sHumanResourceDepartmentat817-1530.FormoreinformationontheAnti-HarassmentPolicy,pleasecontactyourvolunteersupervisor.ReportingandRecordingofHoursVolunteerworkhours:HourswillbeestablishedandagreedtobytheCityandthevolunteerpriortothebeginningoftheassignment.Everyvolunteerisexpectedtobeathis/herdesignatedsiteontimeandtobeatthelocationduringtheagreedtime.Ifthevolunteermustbeabsent,itisthevolunteer’sresponsibilitytonotifythedepartmentsupervisorand/orvolunteercoordinatorasfaraheadoftimeaspossible.Volunteerhoursreporting:Contactyourdepartmentvolunteersupervisorforinstructions.OtherPolicies,ProceduresandGuidelinesEachdepartmentwillhaveadditionalpolicies,proceduresandguidelinestofollowdependinguponindividualassignments.Yourvolunteersupervisorwillbecoveringinformationspecifictoyourparticularassignment.Ifyouhaveanyquestionsinthisarea,besuretoaskyoursupervisorbeforestartingtheassignment.TheCityexpectsallvolunteerstobeawareofandsupportthesepolicies.Violationsofthesepoliciesmaybecauseforimmediateterminationofvolunteerservice.Bealight,notajudge.Beamodel,notacritic.Bepartofthesolution,Notpartoftheproblem.page4
VOLUNTEER RESPONSIBILITIES
•Obey applicable State and Federal laws.
•Obey and support City policies,procedures and guidelines.
•Exercise appropriate use,reasonable care and prompt return of City equipment and supplies.
•Act in a safe manner and only in accordance with the scope of your assignment.
•Maintain confidentiality appropriate to the assignment.
•Consult with a supervisor when you have questions or concerns,comments or suggestions.
•Be professional and courteous to staff,other volunteers,and the public.
•Keep your supervisor informed of hours served.
•Attend volunteer meetings and training if scheduled.
•Report to your supervisor any on-the-job injuries or illnesses,no matter how minor.
•Report to your supervisor any problems or unusual situations.
•Be prompt and reliable when volunteering.
•Dress appropriately and according to the assignment.
•Notify supervisor as soon as possible if unable to report on time or fulfill an assignment.
•Fulfill the assignment as agreed upon or notify the supervisor if you cannot complete it.
CITY RESPONSIBILITIES
•Assign you to volunteer opportunities that match your ability,interest,experience and skill,when
available.
•Provide orientation and training related to assignment.
•Communicate a clear understanding of assignment responsibilities including dates,times,locations,
and other pertinent materials.
•Communicate information on policies,procedures,and guidelines that affect your assignment.
•Provide instruction and work direction from your assigned supervisor.
•Promote courteous,professional,and supportive treatment from City staff.
•Provide recognition and acknowledgment for your accomplishments.
•To screen and interview volunteers,and to accept those who match the requirements of the available
assignments.
Hide not your talents,They for use were made.
What’s a sundial in the shade?-Benjamin Franklin
page 5
CITY OF CAMAS
616 NE Fourth Avenue
Camas,WA 98607
Phone:360 834-3451
Fax:360 834-1535
VOLUNTEER APPLICATION
Name:
(Last)(First)(M.I .)
Address:City:Zip :
Home Telephone:Work Telephone:
E-mail Address:Fax Number :
Are you over the age of 18?Yes No
If no,are you over the age of 14?Yes No
Are you currently an employee of the City of Camas?Yes No
If yes,state job title:
To help the City assist you in placement,do you have any limitations that should be considered ?Please describe:
In what particular areas of volunteer work are you interested ?Please check all that apply:
Fire Department Police Department Library
Parks &Recreation Public Works Specific Event/Activity
In case of emergency,please contact:
Name:Phone:Relationship:
Have you ever been convicted of a felony,misdemeanor crime involving theft or assault,or major traffic offenses within
the past seven (7)years?
Yes If yes,please explain:No
*Note:A conviction will not necessarily bar you from serving as a volunteer.
A.AsavolunteerfortheCityofCamas,IagreetofollowalloftherulesoutlinedintheCity’svolunteerpolicy.Iwilluseallprovidedequipmentappropriatelyandfollowallsafetypractices.IamawarethattheworkassociatedwithbeingaCityvolunteerinvolvescertainrisksofphysicalinjuryordeath.BeingfullyinformedastotheserisksandinconsiderationofbeinggiventheopportunitytoparticipateintheCity’svolunteerprogram,Ihereby,onbehalfofmyselfandmyheirs,assumeallrisksinconnectionwithmyparticipationinthisprogram,andIfurtherholdharmlesstheCityofCamas,itsofficials,employees,andagentsforanyinjuryordamageswhichmayoccurtomewhileIamparticipatinginthisprogram,andIwaiveanyrighttobringclaimorlawsuitagainstthemforanysuchinjury,damage,ordeath.Furthermore,Iagreetoholdharmless,defendandindemnifytheCityofCamas,itsofficials,employeesandagentsfromanyandallclaimsandlawsuitsforinjury,loss,ordamagetootherpersonsorentitieswhichmayariseinthefutureasaresultoforinconnectionwithmyparticipationinthevolunteerprogramexceptforinjuriesordamagescausedbythesolenegligenceoftheCity.Iauthorizeanynecessaryemergencymedicaltreatmentthatmightberequiredformeintheeventofphysicalinjuryand/oraccidenttomewhileparticipatinginthisprogram.Iagreetobethepartyresponsibleforallmedicalexpenseswhichareincurredinmybehalf.Signature:Date:B.Ifthevolunteercandidateisunder18yearsofage,parentorlegalguardianmustreadandsignbelow:IcertifythatIamtheparentorlegalguardianofthevolunteerabovenamed;thatIhavereadandunderstoodtheforegoingreleaseandwaiver;andthatinconsiderationofallowingthevolunteertoparticipateintheCity’svolunteerprogram,IjoininthereleaseandwaiverwithoutreservationandagreetoreleaseandwaiveanyclaimorlegalcauseofactionthatImighthavearisingoutofanypersonalinjury,damage,ordeathoftheparticipantagainsttheCityofCamas,itsofficials,employees,andagents.Ifurthergrantmyfullconsentandauthorizationfortheabove-namedvolunteertoengageintheactivitydescribedabove.Furthermore,Iauthorizeallreasonablemedicaltreatmentthatmaybenecessitatedintheeventofinjuryoraccidentoccurringtotheparticipantnamedabovewhileworkinginthevolunteerprogram.Iagreetobethepartyresponsibleforallmedicalexpensesthatareincurredinmychild’sbehalf.ParentorLegalGuardianSignature:Date:RelationshiptoVolunteer:PrintedName:C.Ifvolunteeringrequiresyoutodrive,pleasecompletethefollowinginformation:(Yourdrivingrecordwillbechecked.Applicantmustshowproofofinsurance.)DoyoupossessavalidStateDriver’sLicense?NoYesDoyoupossesscurrentvehicleinsurance?YesNoExpirationdate:StateDriver’sLicensenumber:D.Ifyouwouldliketovolunteerinacapacitythatwouldplaceyouinunsupervisedaccesstochildren,thedisabled,ortheelderly,pleasecompletethefollowinginformation:DateofBirthMiddleInitialFirstNameLastNameIgivepermissionforanauthorizedrepresentativeoftheCityofCamastoconductacriminalbackgroundcheck.IreleasetheCityofCamasandthoseindividualsand/orinstitutionsthatprovideinformationfromanyliabilitythatmayarisefromtheprovisionofthisinformation.Signature:ItisthepolicyoftheCityofCamastomaintainconfidentialityinregardtovolunteerapplicationinformation.E.Tothebestofmyknowledge,theinformationprovidedhereinistrueandcomplete.Iunderstandthatfalsificationofthisapplicationwillbegroundsfordismissalasavolunteer.IalsoacknowledgethatIhavereceivedandagreedtoreadtheCityofCamasVolunteerPolicyHandbook.Signature:g:\pworks\parks\volunteerapp.doc