RES 21-014RESOLUTION NO. 21-014
A RESOLUTION creating new positions within the Finance
Department,
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF CAMAS AS
FOLLOWS:
I
There is hereby created in the Finance Department a new position entitled Senior
Accountant. Such position shall be a union represented position in the CPEA bargaining
unit and shall perform such duties as shall be outlined in any job description proscribed by
the City, as may be revised from time to time. The position description and salary schedule
are attached hereto as Exhibit "A" and shall be effective as of November 1, 2021.
II
There is hereby created in the Finance Department a new position entitled
Procurement Specialist. Such position shall be a union represented position in the CPEA
bargaining unit and shall perform such duties as shall be outlined in any job description
proscribed by the City, as may be revised from time to time. The position description and
salary schedule are attached hereto as Exhibit "B" and shall be effective as of November 1,
...2021....
III
PASSED BY the Council and approved by the Mayor this 15th day of
November, 2021.
SIGNED: L
ATTEST:
APPROVED as to form:
City Attorney
Mayor
Clerk
Exhibit A
CITY OF CAMAS
Union Status: Represented
November 2021
SENIOR ACCOUNTANT
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the
c/ass Specifications are not intended to reflect all duties performed within theJob.
JOB OBJECTIVES
Under the general direction, this position performs complex accounting activities and projects
in compliance with BARS (Budgeting Accounting Reporting System). The position will also use
independent professional judgement to prepare a variety of reports, statements, and
documents for finance projects, and be responsible for the maintenance, balancing and
analysis of financial data. This position works under the supervision of the Finance Director.
ESSENTIAL FUNCTION STATEMENTS
The following tasks are typical for positions in this classification. Any single position may not perform all of these
tasks and/or may perform similar related tasks not listed here:
Reviews, prepares, enters and posts journal entries and daily receipting.
Provides general guidance to staff regarding questions about an entry, timing of the entry,
account coding and verification that the entry is complete.
Assures compliance with GASB, BARS, State laws and regulations, City Code and departmental
policies.
Monitors and analyzes revenue and expenditure accounts.
Maintains general ledger accounting system and prepare journal entries as necessary.
Designs or modifies existing systems or processes to efficiently provide records of assets,
liabilities, and financial transactions of the City.
Participates in the preparation of the City's Annual Financial Report; establishing timelines,
coordinating city-wide financial data, reviewing data and validating information and
investigating/resolving discrepancies.
Maintains schedules for major accounting processes, such as long-term debt, leases,
mitigation, equipment replacement and fixed assets.
Completes the annual audit of fixed assets.
May serve as City liaison to the State Auditor's office which includes coordinating, facilitating,
planning and providing information for the annual State audit.
Recommends policies and procedures to ensure compliance with accounting practices, laws,
and regulations, and audits financial records for completeness and conformance to policies
and procedures.
May represent the Finance Department on a variety of committees.
Prepares and presents staff reports and other necessary correspondence as needed.
Attends and participates in professional group meetings; maintains awareness of new trends
and developments in the fields related to area of assignment.
AUXILIARY FUNCT101451A HVIEN15
Follow all safety rules and procedures established for work area.
Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Principles and practices of governmental accounting including general ledger, debit,
credit and journal entry procedures.
Generally Accepted Accounting Principles.
Methods and techniques of grant accounting.
Operations of accounting software systems.
Operational characteristics of the State's automated accounting system (BARS).
Internal control standards.
Advanced mathematical principles.
Principles and practices of financial record keeping and reporting.
Modern office procedures, methods and computer equipment.
Principles and practices of municipal budget preparation.
Pertinent Federal, State and local codes, laws and regulations.
Effective oral and written communication principles and practices to include public
relations.
AbilitXto:
Maintain regular, predictable and reliable attendance during scheduled hours.
Use independent, professional judgment to interpret laws and regulations, assure
accounting procedure and practices compliance, make sound recommendations and/or
implement appropriate accounting mechanisms.
Use Microsoft Office products, including Excel, Work, Outlook, PowerPoint and Access to
perform and present financial analyses.
Use, understand, assess and implement complex automated financial information
systems.
Accurately assess financial system needs and implement procedures for efficient financial
management.
Prepare clear, concise, and comprehensive financial, statistical, and narrative reports.
Obtain and verify data, perform analysis and make recommendations. Perform internal
control checks.
Perform complex financial, statistical, budgetary and cost analyses.
Understand, interpret, and apply legal and financial documents, rules, and regulations.
Perform a variety of mathematical and statistical calculations quickly and accurately.
Maintain sustained attention to detail and accuracy and to work under the pressure of
rigid deadlines.
Communicate detailed accounting information clearly and concisely.
Work independent with general instructions; Organize work for maximum efficiency.
Participate as a contributing member of a service-oriented team.
Establish and maintain effective working relationships with co-workers, elected officials,
other agency staff, vendors, and the public.
Communicate effectively, orally and in writing, including the ability to listen effectively
and to explain complex issues and applicable legal requirements, policies, and procedures
to internal and external customers.
Education and Experience Guidelines
Any combination of education and experience that wou/d likelyprovide the required know/edge and abilities is
qualifying. A typical way to obtain the knowledge and abilities wouldbe:
Education:
Equivalent to a Bachelors degree from an accredited college or university with major
course work in finance, accounting, business administration or a related field.
Experience:
Four years of progressively responsible professional accounting experience.
Government accounting experience strongly preferred.
License
Certified Public Accountant (CPA) or Certified Management Accountant (CMA) preferred.
Possession of an appropriate, valid driver's license.
PHYSICAL DEMANDS AND WORKING CONDITIONS
the physica/demands herein are representative of those that must be met by an employee to successfully perform
the essential functions of this job. Reasonable accommodations maybe made to enable individuals with disabilities
to perform these essential job functions
Environment: Office environment.
Mobility: Sitting for prolonged periods of time; extensive use of computer keyboard.
Vision: Visual acuity to read numerical figures.
Other Factors: Incumbents may be required to work extended hours including evenings
and weekends. Incumbents may be required to travel outside City boundaries to attend
_meetings.
Position
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7
Senior Accountant
6593
6797
7001
7205
7409
7631
7860
Exhibit b
CITY OF CAMAS
Union Status: Represented
November 2021
PROCUREMENT SPECIALIST
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the
lass. Specifications are not intended to reflect a// duties performed within the job.
JOB OBJECTIVES
Under direction, to procure materials, supplies, equipment and services and/or administer contracts.
Their main duties include locating key suppliers, negotiating the company's purchasing agreements
and making sure their materials and products meet the company's specifications. This position reports
to the Assistant Finance Director.
ESSENTIAL FUNCTION STATEMENTS
The following tasks are typical for positions in this classification. Any single position may not perform a// of these
tasks and/or may perform similar related tasks not /fisted here:
Maintain records, logs and files; verify accuracy of information; process invoices, claim
vouchers, requisitions and purchase orders.
Research vendors and contractors to determine alternative sources, types of materials,
supplies, and methods and availability, quality, and price of products or services.
Order, track, receive, review items purchased and coordinate delivery and shipping.
Develop and maintain lists of vendors that meet the standards of the city; administer the e -
procurement module.
Record and organize assets into database based on established procedures.
Assist in negotiating with vendors to ensure the best price and service guarantee.
Consult with departments on purchasing needs and bid specification requirements.
Manage the competitive
bid process from specification development through award
including creation of RFPs.
Process contracts; monitor for completeness, accuracy and appropriateness of payments.
Audit contractor records and conduct site visits to verify compliance with contract terms and
legal requirements.
Update purchasing and contracting procedures; facilitate training of project managers and
other departmental staff in implementation and ongoing use.
Research and analyze procurement policy proposals and coordinate with all City departments
for seamless service delivery.
Organize update and retain records, price lists and various supporting documents.
Develop and maintain positive relationships with vendors, service providers, contractors,
Perform other related duties and responsibilities as required.
AUXILIARY FUNCTION STATEMENTS
Follow all safety rules and procedures established for work area.
Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Contract development, administration and contract law
Requirements for Requests for Proposals and Qualifications
Technical writing skills
Principles of negotiations, innovative contracting and procurement techniques and
methods
Inventory procedures and techniques
Supply management practices
Research and market analysis techniques
Current industry and market conditions and ability to monitor trends
Negotiation and problem -solving skills
Advanced mathematical principles.
Advanced Business processes
Principles and practices of record keeping and reporting.
Modern office procedures, methods and computer equipment.
Pertinent Federal, State and local codes, laws and regulations.
E:I
Ability to:
Establish and maintain effective working relationships with suppliers, customers, fellow
employees and the public
Apply life cycle management techniques
Adapt rapidly to changing market conditions and/or customer needs
Effectively employ automated procurement systems
Develop and lead user committees that aid in development of contract specifications or
contract dispute resolution
Prepare and interpret complex contract specifications and award criteria
Analyze bids or proposals submitted by suppliers and determine award prepare and
interpret procurement and contract statistics and management reports
Prepare and conduct employee training sessions as needed
Ensure high level of detail in all work
Independently manage and prioritize work while adhering to deadlines
Analyze financial data
Perform mathematical calculations with speed and accuracy.
Operate a variety of office equipment including a computer and associated word processing
applications.
Interpret and apply applicable Federal, State and local laws, codes and regulations.
Communicate clearly and concisely, both orally and in writing.
Understand and carry out oral and written instructions.
Establish and maintain effective relationships with those contacted in the course of work.
Education and Experience Guidelines
Any combination of education and experience that wou/d likely pro vide the required know/edge and abilities is
qualifying. A typical way to obtain the knowledge and abilities would be:
Education:
Equivalent to Bachelor's degree in Business, Logistics or Supply Management or related
field.
Experience:
Two years of experience in procurement or purchasing; WA State public sector
preferred.
License/Certifications
Certified Purchasing Professional (CPP) preferred.
Possession of an appropriate, valid driver's license.
PHYSICAL DEMANDS AND WORKING CONDITIONS
The physica/demands herein are representative of those that must be met by an employee to successfully perform
the essential functions ofthisjob. Reasonable accommodations maybe made to enable individuals with disabilities
to perform these essential job functions
Environment: Office environment.
Mobility: Sitting for prolonged periods of time; extensive use of computer keyboard. Ability
to lift to 20 pounds on a regular basis.
Vision: Visual acuity to read numerical figures.
Other Factors: Incumbents may be required to work extended hours including evenings
.and weekends. Incumbents maybe -required to travel outside City boundaries to attend
meetings.
Position
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5
6
7
Procurement Specialist
5109
5277
5446
5614
5783
5950
6119