RES 21-012RESOLUTION NO. 21-012
A RESOLUTION adopting changes to the positions within
the Administrative Services Department, including creation
of new position descriptions.
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF CAMAS AS
FOLLOWS:
I
There is hereby created in the Administrative Services Department a new position
entitled Human Resources Analyst. Such position shall be a non-represented position,
entitled to the benefits provided in the non-represented handbook, and shall perform such
duties as shall be outlined in any job description proscribed by the City, as may be revised
from time to time. The position description and salary schedule are attached hereto as
Exhibit "A" and shall be effective as of November 1, 2021.
II
There is hereby created in the Administrative Services Department a new position
entitled City Clerk. Such position shall be an FLSA-exempt, non-represented position,
entitled to the benefits provided in the non-represented handbook including forty hours of
administrative leave, and shall perform such duties as shall be outlined in any job
description proscribed by the City, as may be revised from time to time. The position
description and salary schedule are attached hereto as Exhibit "B" and shall be effective as
ofNovember 1, 2021.
III
There is hereby created in the Administrative Services Department a new position
entitled Records Management Coordinator. Such position shall be a union represented
position in the CPEA bargaining unit and shall perform such duties as shall be outlined in
any job description proscribed by the City, as may be revised from time to time. The
position description and salary schedule are attached hereto as Exhibit "C" and shall be
effective as of November 1, 2021.
IV
PASSED BY the Council and approved by the Mayor this 1st day of November,
2021.
SIGNED:~~~~---'-~~+-+-~~~~~~
Mayor
ATTEST: -+------<q-~-+---1-~~~~~~--~~~~~
Clerk
APPROVED as to form:
SLA~
City Attorney
Exhibit "A"
HUMAN RESOURCES ANALYST
City of Camas, Washington
Non-Represented
October 2021
Class specifications are intended to present a descriptive list of the range of duties performed by employees in
the class. Specifications are not intended to reflect all duties performed within the job.
JOB OBJECTIVES
This position performs a full range of complex administrative, technical and professional human
resources functions. Performs comprehensive human resources functions including benefits
administration, classification and compensation, employee relations, employee development, wage
and salary administration, recruitment and selection, leave administration, labor relations, and
compliance with state and federal laws and regulations. Exercising a substantial amount of
independence, judgement and initiative, actions can have a significant effect upon city operations.
This position reports to the Administrative Services Director.
ESSENTIAL FUNCTION STATEMENTS
The following tasks are typical for positions in this classification. Any single position may not perform
all these tasks and/or may perform similar related tasks not listed here:
Performs comprehensive human resources functions including benefits administration, classification
and compensation, employee relations, employee development, wage and salary administration,
recruitment and selection, leave administration, labor relations, safety and monitoring for legal
compliance.
Conducts research and performs analysis regarding administration of classification and salary
structures; conduct classification/reclassification reviews and salary surveys as assigned; performs job
audits and analysis of individual positions; recommends reclassifications; develops new and revised
job classifications.
Administers policies, procedures, programs, contracts, collective bargaining agreements, and drug
and alcohol testing program assuring compliance with applicable Federal, State and local laws, rules,
and regulations.
Participates in the development, implementation, administration, and review of policies, procedures,
programs, and practices to ensure compliance with regulations and consistent with City Council
directives; monitor for legal compliance with applicable federal, state and local laws and regulations.
Prepares and maintains a variety of records, files, and reports relative to human resource functions;
establishes and maintains confidential employee records; purges and archives files and documents
per RCW and WAC retention schedules.
Prepares and processes personnel actions and other human resource forms.
Collects, prepares and analyzes a variety of human resource data; prepares statistical, budgetary and
narrative graphs and reports as required.
Participates in labor negotiations; provides research, analysis and costing of contracts in support of
negotiations; prepares and maintains documentation and files; drafts collective bargaining
agreements; participates in labor/management activities as assigned.
City of Camas
Human Resources Analyst (continued)
Assists with compliance with federal, state and local laws regarding personnel practices, including
affirmative action/equal employment opportunity, Fair Labor Standards Act, Family and Medical Leave
Act, and Americans with Disabilities Act requirements, etc.
Processes workers' compensation program incident reports, coordinates return to work and light duty
arrangements for city departments, liaison with AWC Retro program staff on workers compensation
issues; manage data in RiskConsole.
Works with department managers regarding a variety of matters including staffing and organization,
employee development, disability accommodations, investigations and disciplinary matters,
recommending discipline, policy and contract interpretation, and employment law.
Educates employees on benefit programs including health, life, and supplemental benefits; and
pension programs; administers the city annual open enrollment process.
Performs employee recruitment and selection processes including advertising vacancies; conducts
preliminary evaluation of applications; creates, prepares and administers examinations and interview
questions; conducts background checks; and reviews recommendations regarding hiring,
advancement and promotions.
Work with the Civil Service Chief Examiner/Secretary as needed with recruiting, interviewing and
testing processes.
Develops, implements and monitors records and tracking systems related to employee leave benefits;
maintains knowledge of applicable local, state and federal laws and regulations; ensures compliance
with federal, state and local laws, regulations, policies and procedures.
Conducts employee orientation and exit interviews; educates employees regarding available benefit
programs and required documents; audits and completes employment documents, ensuring legal
compliance.
Coordinates City Wellness Committee; serves as staff liaison to various committees as assigned.
Updates the City human resources department webpage; posts communication on social media as
necessary.
AUXILIARY FUNCTION STATEMENTS
Provide responsible staff assistance to the Administrative Services Director.
Attend and participate in professional group meetings; stay abreast of new trends and innovations in
the field of human resources management and administration.
Follow all safety rules and procedures established for work area.
Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Principles, practices, and techniques of public sector human resource administration including
recruitment and staffing, benefits administration, classification and compensation, policy creation,
union contracts, budgeting principles and processes, and labor relations
City of Camas
Human Resources Analyst (continued}
Pertinent federal, state and local laws, rules and regulations related to human resources management,
including FLSA, leave laws, ADA(AA), and others
Insurance and benefit program contracts, terminology, and practices
Technical record-keeping techniques and requirements
Research methods, data collection, and statistical analysis
Effective recruitment, testing and selection practices
Job analysis methods and techniques
Knowledge and expertise with MS Office products including Outlook, Word, Excel, and PowerPoint;
proficiency to learn new programs as required.
Labor negotiations strategies
Negotiation, conflict resolution and problem-solving strategies
Effective and professional communication techniques for use with difficult individuals
Tactful, patient and courteous interpersonal behavior
Ability to:
Work independently with little direction
Contribute to a positive work environment and advise strategies to enhance staff morale and City
workplace culture
Read, interpret, apply and explain rules, regulations, contract provisions, policies and procedures
Respond to, advise and resolve a variety of Human Resources or Risk Management issues, inquiries or
complaints from managers, supervisors, employees, agencies, or the public
Provide technical information and assistance to others concerning employee benefits, wage and
salary administration, employment policies, and personnel transactions
Establish and maintain trust, confidence, cooperative and effective working relationships with co-
workers, elected officials, managers, supervisors, employees and the public
Develop and implement programs, policies, and/or procedures to achieve specific goals and
objectives; interpret, apply and explain rules, regulations, policies, and procedures
Administer recruitment and selection processes
Communicate effectively both orally and in writing
Maintain regular and reliable attendance
Preserve confidential and sensitive material and information; maintain sensitive internal and public
relations situations with a high degree of firmness and professionalism
Facilitate meetings and training
Multitask and work in an environment with frequent interruptions
Embrace change and provide positive solutions regarding change management
Conduct analysis and implementation of wage and salary administration
Analyze personnel situations accurately and adopt an effective course of action
City of Camas
Human Resources Analyst (continued}
Prepare, maintain and review human resource records, reports and documentation
Be organized, detail orientated and efficient with daily work
Prepare and proofread professional correspondence with proper grammar, spelling and tone.
Use research and analytical methods, practices, and procedures to compile information, define and
resolve issues, and recommend solutions; collect, compile, analyze and tabulate statistical data
Education and Experience Guidelines
Any combination of education and experience that would likely provide the required knowledge and
abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Education:
Equivalent to a Bachelor's degree in Business Administration, Public Administration, Human
Resources, or related field. Master's degree preferred.
Experience:
Five (5) years increasingly responsible professional experience in Human Resources including
but not limited to recruitment, classification/compensation, benefits administration, employee
relations, labor relations, or related areas. Public Sector experience preferred.
Licenses, Certificates and Other Requirements:
NPELRA Certified Labor Relations Professional (CLRP) preferred.
SHRM Professional in Human Resources (PHR) preferred.
Valid Washington State Driver's License
PHYSICAL DEMANDS AND WORKING CONDITIONS
The physical demands herein are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations may be made to
enable individuals with disabilities to perform these essential job functions.
Environment: Office Environment; extensive public contact.
Mobility: Sitting for prolonged periods of time; extensive use of computer keyboard.
Vision: Visual activity to review written materials.
Communication: Speaking and hearing to exchange information.
Other Factors: Incumbents may be required to work extended hours including evening
meetings and weekends. Incumbents may be required to travel outside City boundaries to
attend meetings.
2021 Salary Scale
Position 1 2 3 4 5 6 7
Human Resources Analyst 7084 7297 7516 7741 7973 8213 8459
Exhibit "B"
CITY CLERK
City of Camas
Non-Represented
November 2021
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class.
Specifications are not intended to reflect all duties performed within the job.
JOB OBJECTIVE
Under executive direction, plans, organizes, controls and directs the City Clerk's Office operations;
interprets legal requirements and establishes procedures and priorities; at the direction of the Mayor
and City Administrator, ensures the scheduling and coordination of the City Council, and all meeting
bodies subject to the Open Public Meetings Act, are administered according to the Act; serves as the City1s
Public Records Officer, maintaining the City1s official meeting notices, materials and minutes, ordinances
and resolutions, and Code of Ordinances records; administers business licensing functions, oaths of office,
and supervises and evaluates the performance of assigned personnel. This position reports to the
Administrative Services Director.
ESSENTIAL FUNCTION STATEMENTS
The following tasks are typical for positions in this classification. Any single position may not perform all these tasks
and/or may perform similar related tasks not listed here:
Serves as staff to, and prepares governing, and other public bodies, meeting notices, materials and minutes,
per all statutory requirements; maintains the index of ordinances and provides them for public inspection.
Maintains records such as resolutions, contracts, land records, governing board correspondence, oaths of
office, legal and other notices, and citizen applications to various boards and commissions; provides
certification or signature attestation of documents when required; ensures the City is compliant with the
Public Records Act and the City's Public Disclosure Policy.
Ensures that all the City1s records, including historical, are centrally managed and retained safely and
accessible for use by the public and staff for inspection and copying (except as restricted by law) and are
disposed of in accordance with the appropriate schedule or records retention and disposition promulgated
by the Washington Secretary of State;
Assists with public meetings location setup and materials preparation. Ensures that the notice, agenda, and
accompanying materials for the agenda packet are disseminated to the members, the press and all
interested parties as required by law; arranges for the viewing and recording of public meetings, establishes
guidelines for public engagement, and provides parliamentarian guidance as needed.
Oversees the City1s records management program in Laserfiche in coordination with the Records
Management Coordinator; develops standard operating procedures of such programs; performs related
tasks such as: inventory, storage, electronic conversion, disposition, retention and disposal, ensuring
confidentiality where required.
Develops and implements staff and volunteer training materials and programs on City policies and practices
regarding public meeting management, records management, and contract management.
Assists, and consults with, the City Attorney for legal procedures with records and statute research for legal
application.
Accepts and assists with Request for Proposals/Qualifications bids and bid openings as needed; serves as a
Notary Public; receives Claims for Damages and legal actions against the City; coordinates elections, ballot
propositions, or ballot measures with the Clark County Auditor's Office; administers Oaths of Office.
Plans, directs, coordinates, and reviews the work of assigned staff and interns; assigns work activities,
coordinates schedules, projects and programs; provides constructive feedback, reviews and evaluates
work and makes effective suggestions and recommendations.
Responds to, and redirects as needed, citizen inquiries in a professional manner; always works confidentially
and with discretion; and prepares and presents staff reports and other necessary correspondence.
Develops and follows personal work plan to accomplish assignments and objectives within available
resources; participates in professional organizations to maintain awareness of trends and developments in
the field of a municipal clerk; incorporates new developments and laws within processes, policies, and
practices; and ensures City Clerk functions remain operational during emergency situations.
AUXILIARY FUNCTION STATEMENTS
Perform a variety of general clerical and office duties in support of the assigned area; answer phones,
operate office equipment, provide backup support in the absence of other clerical staff as needed.
Provide customer service over the phone and in person.
Follow all safety rules and procedures established for work area.
Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Functions, activities, and responsibilities of the City Clerk's Office.
Structure and organization offederal, state, and municipal laws and regulations regarding public
records (Washington Public Records Act), public meetings (Open Public Meetings Act), legal notices and
other assigned functions; as well as City organization, operations, policies, and objectives.
Knowledge of public records laws including RCW 42.56 Public Records Act and RCW 40.14 Preservation
and Destruction of Public Records.
Records management systems, techniques, and technology, including the procedures and legal
requirements necessary to maintain, archive, preserve, and protect municipal records.
Parliamentary procedures.
Structure, organization, and inter-relationships utilizing tact, patience and courtesy, working with city
departments, agencies and related governmental agencies and offices affecting assigned functions.
Effective oral and written communication principles and practices to include public relations and public
speaking.
Program/project management techniques and principles; research methods and report preparation and
presentation.
Modern office procedures, methods, and equipment including computers and computer
applications such as: word processing, spreadsheets, and statistical databases.
English usage, spelling, grammar, and punctuation; principles of business letter writing.
Supervisory and training principles, methods and techniques.
Ability to:
Plan, organize, control and direct City Clerk's office operations.
Understand, interpret and codify City ordinances.
Interpret legal requirements and independently establish procedures and priorities.
Maintain official City records, administer ordinances and resolutions.
Administer the scheduling and coordinating of City Council weekly agendas.
Research, analyze, interpret, organize, and report on data; apply program/project management techniques
and principles; meet required schedules and legal timelines.
Develop and administer program goals and objectives; implement initiatives and recommendations in
support of department and City goals.
Utilize personal computer software programs and other relevant software affecting assigned work and in
compiling and preparing spreadsheets.
Establish and maintain effective working relationships with staff, management, vendors, outside
agencies, community groups and the public.
Interpret and administer policies and procedures sufficient to administer, discuss, resolve and explain
them.
Communicate effectively verbally and in writing, including public relations and public speaking; maintain
confidentiality of politically sensitive materials and information, and communicate with discretion, tact, and
diplomacy.
Direct the maintenance of a variety of records and preparing comprehensive narratives and statistical
reports.
Develop and monitor departmental and program/project operating budgets, costs and schedules.
Supervise, lead, coach and use best management practices to improve staff performance,
delegating tasks and workload assignments.
Education and Experience Guidelines
Any combination of education and experience that would likely provide the required knowledge and abilities is qualitying. A
typical way to obtain the knowledge and abilities would be:
Education:
Equivalent to the completion of an Associates degree in public administration, records
management, business administration or a related field.
Experience:
Five years of increasingly responsible administrative support, records management and
progressively responsibility municipal experience including managing or supervising services
typically provided by the City Clerk including public meeting body and executive office support.
Required Licenses or Certifications:
Certification as a Municipal Clerk (CMC) required. Master Municipal Clerk (MMC) certification preferred.
Certification as a Washington State Public Records Officer.
Washington State Notary License.
Valid State of Washington Driver's License.
PHYSICAL DEMANDS AND WORKING CONDITIONS
The physical demands herein are representative of those that must be met by an employee to successfully perform the essential
functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential job
functions.
Environment: Office environment; exposure to computer screens; constant interruptions.
Mobility: Sitting for prolonged periods of time; extensive use of computer keyboard. Ability to lift/carry or
otherwise transport up to 20 lbs.
Vision: Visual acuity to read and understand a variety of materials including computer screens.
Other Factors: Hearing, speaking or otherwise communicating to exchange information in person or on
the phone and in public meetings on audio equipment. Incumbents may be required to work extended
hours including evenings and weekends. Incumbents may be required to travel outside City boundaries to
attend meetings. May be in contact with angry and/or dissatisfied citizens.
2021 Salary Scale
Position 1 2 3 4 5 6 7
City Clerk 6739 6941 7150 7364 7585 7813 8047
Exhibit "C"
RECORDS MANAGEMENT COORDINATOR
City of Camas
Union Status: Represented
November 2021
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class.
Specifications are not intended to reflect all duties performed within the job.
JOB OBJECTIVE
Under general direction, coordinates, oversees, and participates in the administration and
implementation of the Citywide Records Management Program; performs a wide variety of difficult and
specialized duties related to the maintenance of City-wide records, including reference retrieval and
disposal activities in the City's Enterprise Content Management system, Laserfiche; acts as liaison
between user departments and the City Clerk's office including training other departmental staff on
records management; act in the absence of the City Clerk as requested, and performs related duties as
assigned. This position reports to the Administrative Services Director.
ESSENTIAL FUNCTION STATEMENTS
The following tasks are typical for positions in this classification. Any single position may not perform all these tasks
and/or may perform similar related tasks not listed here:
Assists the City Clerk and Administrative Services Director with the administration, organization, and
coordination of the Citywide Records Management Program in accordance with legal requirements and
assists in establishing city-wide records management policies and procedures; sets up and attends
meetings with staff, departments, partner agencies, and the public.
Uphold records retention schedules promulgated by the Washington Secretary of State and oversee the
implementation of policies, procedures, and manuals for records management, and vital records
protection and preservation in support of those schedules; facilitates citywide records related meetings.
Provides staff guidance in establishment offile categories; to include cross-reference indexing, in
compliance with mandated records retention schedules; develops and maintains records management
procedures for use by all City departments.
Coordinates, oversees, and assists with the safekeeping of City records by purging, dispositioning, imaging,
transferring to the State Archives for permanent storage (including historical records); ensuring the
preparation and retention of permanent destruction logs city-wide.
Conducts staff training about Laserfiche capabilities and workflows; utilizes continuous improvement
tools to create forms and processes for City records; builds workflows and forms as needed/requested
by City departments.
Serves as a Laserfiche Application Specialist and Coordinator in collaboration with Information
Technology staff; works to address the document retention, sharing and business process needs of
departments throughout the City through the Laserfiche platform; meets with city staff to evaluate plan
and implement Laserfiche driven solutions to business needs; assists and trains users on the platform and
champions involvement and ownership over developed solutions; prepares documents for scanning and
indexing, ensuring the OCR of all essential and permanent departmental documents; provides staff
training for all records management software implementation and assists departments on continuous
improvement processes.
Assists with content, information/document input, quality control, and hardware/software maintenance.
Engages customers and the public with solving routine to non-routine problems.
Conducts research and prepares reports, and other necessary correspondence.
Ensures records management functions remain operational during emergency situations.
Assists staff to prepare for governing, and other public, meetings -notices, materials and minutes per
all statutory requirements.
Supports the public records request process.
AUXILIARY FUNCTION STATEMENTS
Perform a variety of general clerical and office duties in support of the assigned area; answer phones,
operate office equipment, provide backup support in the absence of other staff as needed.
Provide customer service over the phone and in person.
Follow all safety rules and procedures established for work area.
Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Public records laws including RCW 42.56 Public Records Act and RCW 40.14 Preservation and
Destruction of Public Records.
Records management systems, techniques and technology, including the procedures and legal
requirements necessary to maintain, archive, preserve, and protect municipal records.
Technology applications relevant to records management.
Principles and practices used in the development of department-specific records retention schedules.
Continuous improvement process best practices.
Modern office procedures, methods, and equipment including computers and computer
applications such as: word processing, spreadsheets, and statistical databases.
Structure, operation, policies and objectives of municipal governments.
Interpersonal skills using tact, patience and courtesy.
Structure, organization and inter-relationships of city departments, agencies and related
governmental agencies and offices affecting assigned functions.
Effective oral and written communication principles and practices to include public relations and
public speaking.
Program/project management techniques and principles; research methods and report preparation and
presentation.
English usage, spelling, grammar and punctuation; principles of business letter writing.
Ability to:
Implement goals, objectives, policies, and procedures for providing citywide records management
functions.
Learn the organization, operation, and services of the City and of outside agencies as necessary to
assume assigned responsibilities, as well as all applicable federal and state codes and regulations.
Learn to correctly interpret and apply general administrative and departmental policies and
procedures, while maintaining highly sensitive and confidential information.
Effectively operate office equipment, computers and supporting software applications including
word processing, spreadsheet, database applications, and specialized programs related to records
management.
Learn and apply new information and skills, while understanding and carrying out oral and written
directives professionally.
Enter data at a speed necessary for successful job performance, establish and maintain a variety of
files and records in an organized manner in order to meet flued priorities and deadlines.
Prepare routine correspondence and memoranda which clearly and concisely communicates
information in a professional and effective manner.
Work under pressure with frequent interruptions and a high degree of public contact by phone and
in person, while responding tactfully, clearly, concisely, and appropriately to inquiries from staff,
residents and other agencies; maintaining effective working relationship with anyone contacted in
the course of work.
Respond and perform assigned duties in the event of a City declared emergency.
EDUCATION AND EXPERIENCE GUIDELINES
Any combination of education and experience that would likely provide the required knowledge and abilities is
qualifying. A typical way to obtain the knowledge and abilities would be:
Education:
Equivalent to the completion of an Associates degree in finance, public administration, records
management, business administration or a related field.
Experience:
Four years of increasingly responsible records management or administrative support experience in
a government agency.
Required Licenses or Certifications:
Laserfiche Certification is desirable.
Certification as a Certified Records Manager (CRM) is desirable.
Valid State of Washington Driver's License.
PHYSICAL DEMANDS AND WORKING CONDITIONS
The physical demands herein are representative of those that must be met by an employee to successfully perform
the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities
to perform these essential job functions.
Environment: Office environment; exposure to computer screens; constant interruptions.
Mobility: Sitting for prolonged periods of time; extensive use of computer keyboard. Ability to lift/carry
or otherwise transport up to 20 lbs.
Vision: Visual acuity to read and understand a variety of materials including computer screens.
Other Factors: Hearing, speaking or otherwise communicating to exchange information in person or
on the phone and in public meetings on audio equipment. Incumbents may be required to work
extended hours including evenings and weekends. Incumbents may be required to travel outside City
boundaries to attend meetings. May be in contact with angry and/or dissatisfied citizens.
2021 Salary Scale
Position 1 2 3 4 5 6 7
Records Management Coordinator 5489 5653 5823 5998 6178 6363 6554