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ORD 2669
o ` ORDINANCE NO , AN ORDINANCE adopting the budget for the City of Camas , Washington , for the fiscal year beginning January 1 , 2013 WHEREAS , the Mayor of the City of Camas , Washington completed and placed on file with the City Clerk a proposed budget and estimate of the amount of the monies required to meet the public expenses , bond retirement and interest , reserve funds and expenses of government of said City for the fiscal year beginning January 1 , 2013 , and a notice was published that the Council of said City would meet on the 17th day of December , 2012 at the hour of 7 : 00 p . m . at the Council Chambers in the City Hall of said City for the purpose of making and adopting a budget for said fiscal year and giving taxpayers within the limits of said City an opportunity to be heard upon said budget ; and WHEREAS , the said City Council did meet at said times and place and did then consider the matter of said proposed budget ; and WHEREAS , the said proposed budget does not exceed the lawful limit of taxation allowed by law to be levied on the property within the City of Camas for the purposes set forth in said budget , and the estimated expenditures set forth in said budget being all necessary to carry on the government of said City for said year and being sufficient to meet the various needs of said City during said period . NOW , THEREFORE , THE CITY COUNCIL OF THE CITY OF CAMAS DO ORDAIN AS FOLLOWS : SECTION I The required appropriation and expenditures for the various funds and departments in the General Fund and needs for the operation of government of the City of Camas , for the fiscal year beginning January 1 , 2013 , as set forth in said budget and which is hereby adopted , are fixed in the following amounts , to wit , FUND DEPARTMENT AMOUNT General Legislative 811900 Judicial 275 , 600 Executive 287 , 351 Financial 8 Record Services 744 , 954 Legal 1047600 Human Resources 168 , 419 Central Services 143 , 300 Other General Government Services 117 , 475 Law Enforcement 4 , 612 , 877 Fire Department 3 , 105 , 269 Detention and / or Correction 468 , 598 Protective Inspections 414 , 945 Emergency Services 191000 Information Systems 456 , 527 Engineering & Administration 112392821 Animal Control 951870 Information and Outreach 5 , 200 Planning and Community Development 454 , 374 Senior Programs 52300 Library 1 , 311 , 833 Parks and Recreation 1 , 354 , 393 Interfund Transfer to Street Dept , 1 , 100 , 546 Interfund Transfer to Cemetery Fund 73 , 901 TOTAL GENERAL FUND 16 , 642 , 052 FUND AMOUNT City Street Fund 326132959 NW 38th Ave Construction Fund 52300 , 000 Friberg Street Construction Fund 229557000 Community Center Capital Projects Fund 129002000 Emergency Rescue Fund 3 , 194 , 833 Cemetery Fund 139 , 951 Hotel - Motel Lodging Tax Fund 52000 Unlimited Tax General Obligation Bond Redemption Fund 6232361 Limited Tax General Obligation Bond Redemption 640 , 484 Growth Management Act Capital Project Fund 2 , 4092997 Storm Water Drainage Utility Fund 1 , 039 , 895 City Sanitary Fund 1 , 943 , 035 Water - Sewer Fund 13 , 133 , 855 Waste Water Treatment Plant Construction Fund 3 , 300 , 000 Water - Sewer Capital Reserve Fund 785 , 000 Equipment Rental Fund 1 , 222 , 000 Firemen ' s Pension Fund 25 , 000 TOTAL ALL FUNDS 42 , 231 , 370 SECTION II That certain document entitled " Budget 2013 " for the year beginning January 1 , 2013 , two ( 2 ) copies of which are on file in the office of the City Clerk , and the same is hereby adopted as the budget for the City of Camas for the fiscal year beginning January 1 , 2013 . SECTION III The City Clerk is directed to transmit a copy of the budget hereby adopted to the State Auditor ' s Office and to Municipal Research and Services Center . SECTION IV This ordinance shall be in force and take effect five ( 5 ) days after its publication according to law . PASSED by the Council and APPROVED by the M yor this 17th day of December 2012 . l� SIGNED : ATTEST f.. °� . A . P. VE s to form : City Attorney - - - , - Tr - -1 - 177 -- - - - - - - CITY OF CAMAS , WASHINGTON TABLE OF CONTENTS 2013 Budget Message i Budget Calendar 1 City Organization Chart 2 Employees ( Full Time Equivalents ) 3 2013 Budget Summary 4 Combined Summary of Revenues , Appropriations and Other Financing Sources and Uses by Fund 5 Summary of Estimated Appropriations by Fund 7 Schedule of Operating Transfers/ General Fund Fund Balance 8 General Fund Summary/ Revenue Detail 9 Sales Tax and Property Tax Revenue/ Fund Balance 12 Administration Organization Chart 13 Legislative 14 Executive 16 Legal 18 Human Resources Organization Chart 19 Human Resources 20 Information Systems 22 Parks and Recreation Organization Chart 26 Parks and Recreation 27 Information and Outreach 31 Senior Programs 32 Growth Management 33 Community Center 38 Financial and Records Services Organization Chart 39 Financial and Record Services 40 Other General Governmental Services 43 Unlimited Tax General Obligation Bonds 44 TABLE OF CONTENTS Limited Tax General Obligation Bonds 46 Firemen ' s Pension 49 Police Organization Chart 50 Judicial 51 Law Enforcement 53 Detention and Correction 58 Animal Control 59 Fire Organization Chart 60 Fire Control 61 Emergency Services 66 Emergency Rescue 67 Department Personnel Schedule 72 Library Organization Chart 73 Library 74 Community Development Organization Chart 78 Administration 79 Engineering 81 Planning 83 Protective Inspections 85 Hotel Motel Lodging Tax 88 NW 38th Avenue Construction Fund 89 Friberg Street Construction Fund 90 Public Works Organization Chart 91 Central Services 92 City Street 93 Cemetery 97 Storm Water Drainage Utility 99 City Sanitary 102 Water Sewer 104 WWTP — PWTF Construction Fund 111 Water- Sewer Capital Reserve 112 Equipment Rental 113 Appendix A Fund Balance Charts 116 2013 BUDGET MESSAGE From Mayor Scott Higgins To Council and Citizens This presents a fifth consecutive recession budget , and the team perseveres in public service . This message is to accompany the full 2013 budget document . The message provides highlights . The 2013 budget for the City of Camas retains adequate service for the citizens of Camas in another year of budget stress and caution . Staffing is stable and service levels experience some marginal decline . However , citizens will continue to benefit from a balanced array of municipal services at adequate levels . We see signs of gradual local economic growth ; and continue to invest in the City ' s infrastructure and our community future . Since City revenues typically " trail " the economy generally , the budget again cautiously does not yet project major recovery . The actual evidence bears continued attention . Our duties will require us to observe local conditions carefully , monitor our budgets , actively promote economic growth , competently embrace opportunities and be flexible as we meet the future . The Lacamas Lake Lodge initiative , the series of infrastructure investments , and the stabilization of the Emergency Medical Services finances are the three large highlights of the 2013 proposed budget . The proposed budget meets several continuing goals , including . 1 ) Provide an adequate , austere , balanced array of services . 2 ) Use existing revenue streams . 3 ) Preserve a base level of General Fund reserves ( above 17 % ) , consistent with adopted financial policies and acceptable to the City Council . 4 ) Invest in the City ' s future , consistent with adopted plans , with especially using grant and other favorable " outside " funding sources . 5 ) Achieve efficiencies , and capture opportunities . In the proposed budget an austere approach to ongoing expenses is taken . The operating budgets are "flat" . This especially applies to staffing levels . Staffing levels are essentially unchanged . Three Fire/ EMS line positions which are funded by the SAFER grant are included in the ' 13 budget . There are reductions of about three non - grant funded positions ; achieved through attrition , continuing re - organization , and consolidation of duties . In contrast with staffing and operational levels , the City ' s capital investment program continues its robust course . A variety of capital projects are favorably financed , and including , construction of the 38th Avenue Extension Project , building the Lacamas Lake Lodge and Conference Center , work on Phase 11 B of the Wastewater Treatment Plant Project ; important initial work on the Jones & Boulder Creek Waterline Project , Friberg Road construction , and other important physical projects . The major street program the arterial /collector street rehabilitation effort is again funded with Real Estate Excise Tax ( REST ) revenues . Although the street projects do not fully meet our estimated street reconstruction needs , the program and other arterial improvements are addressing a major portion of the need . The budget is constructed within a framework which balances needs with community expectations and revenues . The General Fund depends largely on property tax revenues , which declined very sharply in the recession . This was " driven " by virtually unprecedented and serious declines in assessed value ( AV ) . The declines were $ 91 million ( or 2 . 8 % ) for the 2009 tax year , $ 401 million ( 12 . 7 % ) for 2010 , $ 193 million ( 7 % ) for 2011 and $ 56 1 million ( 2 . 2 % ) for 2012 . For the 2013 tax ( and calendar year) the Assessor' s office provided estimates on October 10th , as the budget was well along in its process . The Assessors ' estimates showed a $ 56 million ( 2 . 2 % ) A . V . decline , which was mostly offset by an addition of $ 39 million in new construction value in Camas . Thus the net change in the 2013 assessed value was $ 16 million or a net loss of about one half of one percent . Based on the past two years ' evidence , the AV decline in the value of existing property in Camas has moderated . It is important to note that the annual official assessed value calculation by the Assessor' s Office is a " snapshot" in time . The AV " snapshot " is as of January 1st of each year . The " snapshot" for calculating 2013 property taxes was a " still photo " of value as of January 1 , 2012 . As we have weathered this long recession winter , two major , positive revenue facts have benefited the General Fund . First , the police station bonded debt was fully repaid . The building was constructed with " councilmanic " bonded debt , requiring about $ 300 , 000 per year , debt payments for a 15 -year period . This " revenue stream " became available to support the array of General Fund purposes in the 2012 budget , and this stream continues . Second , the " REET Flexibility Legislation " ( HB 1953 ) passed in the 2011 Legislative Session and became law . Camas sought this legislative change , and acknowledges State Senator Rivers for her active support of this change . The 2012 budget used $ 250 , 000 in REET ( Real Estate Excise Tax ) funding to support the operation and maintenance of City facilities . The REET transfer helps us maintain our parks , and protect those investments , as the legislation intended . For the 2013 budget , a REET transfer of $ 380 , 000 is proposed . This level may not be sustainable beyond this year . The flexibility legislation has a cap and a sunset . The cap indicates that no more than 35 % of REET total balances in any one year may be transferred . The legislative authority is scheduled to " sunset" in 2016 , unless extended by future legislative action . Although the General Fund has been assisted by the police station bond completion and the REET flexibility , there remains a troubling structural imbalance in the General Fund . This imbalance , under low inflation circumstances , is estimated in the three to five percent range . Looking to the future there are grounds for both optimism and for caution . The local economy gives evidence of economic strengthening . As 2012 closes , one notes that building is diverse in the community . This is across a spectrum of development , including residential , commercial , industrial and public construction . Activities of the Camas -Washougal Economic Development Association ( CWEDA ) are bringing results . As a major , current example , announcement of a Camas location decision of a bio - medical firm is imminent . The CWEDA three party collaboration between Camas , Washougal and the Port has great potential , and will require sustained partnership . There is also stable funding for the Downtown Camas Association ( DCA ) , supporting DCA ' s role in economic vitality and downtown health . The Farmers ' Market enlivened the downtown again this season , and is expected to continue . In the residential arena , we now expect that about 120 permits will be issued in 2013 . This contrasts with 74 and 70 in " low " prior years . Major subdivisions on the northeast and west sides of Camas will see new home construction . The commercial , office , and industrial sectors have significant 2013 potentials . The Fisher Development five story office building was occupied in 2011 . Upwards of 450 employees are in the first phase building . Two smaller structures were added on the Fisher Campus . More development of this complex may happen in the new year . e is expanding its operation and building on Pacific Rim Blvd . Peacehealth is IMT Bodycot ahead of its schedule on occupying their new headquarters near Camas , and many of the Peacehealth workforce will surely choose to live in Camas . Other existing firms appear to be considering investments in Camas , and we are encouraged by this . All of these are reasons for " guarded local optimism " . 11 Paradoxically , the wider scene is unclear, uncertain and indicates caution . It is remarked that government is a "trailing indicator" of the economy , and there are numerous reminders of this . As an example , the State budget is still in difficult shape . Cities , including Camas will see lessened liquor revenues as a result of state decisions . For Camas , the 2013 reduction of liquor revenues are estimated at $ 23 , 000 . The effects of the State Supreme Court decision on school financing loom , and may affect the future prospects for state support of local governments and infrastructure funding . In the federal arena , the potential of " sequestration " and the possible effects of the "fiscal cliff' are subjects of concern and speculation . The prognosis for the state and national economy is also a speculation , often colored by varied political " lenses " . Predicting any direct or indirect effects of this on local City budgets is a foolish errand . We do know of several favorable capital project steps taken by state , regional and federal agencies which affect Camas projects . The City has contracts or other binding commitments for these projects , and we have budgeted for these and other similarly secure projects . Here are four important illustrations of this phenomenon : 1 ) Camas ' 38th Street Project has been approved by the Southwest Washington Regional Transportation Council ( RTC ) for $ 1 , 400 , 000 in Surface Transportation Program ( STP ) grant funding , and $ 1 , 750 , 000 in Transportation Improvement Board ( TIB ) funds . 2 ) The Crown Road Reservoir Project has been approved by the Washington State Public Works Board for $ 2 , 040 , 000 in favored loan ( one - half percent interest , 20 - year term ) funding . This project was approved by the 2012 legislature as part of a statewide " package " of public works projects , and is secure . We anticipate design of the reservoir in 2013 , and construction in 2014 . 3 ) The Sewer Main Replacement project has also been approved by the Public Works Board and the legislature . This project is for $ 3 , 740 , 000 in favored loan ( one - half percent interest , 20 -year term ) funding . This project will need extensive permitting and design work in 2013 , leading to construction in 2014 . 4 ) The Watershed Line and Filter Plant Project was approved and funded in the amount of $ 8 million , of which $ 819 , 190 is "forgiven principal " . The loan terms are 24 years , at one percent interest . Initial elements of this large and important project will be accomplished in 2013 , with completion scheduled for 2014 . The project will continue to benefit Camas with highest quality , very low cost water . The project will conserve energy , and significantly lower the utility ' s electric bill . These capital investments and other ones are in the budget , and represent investment in our future . They are secure . How the " outside funding " prospects of future Camas projects will be influenced by events in the region , state , and nation is unpredictable . We are confident in our strategic approach which is to insure that we have solid , needed , properly planned local projects , a good reputation with the funding sources , and a practice which is nimble , reliable , and competent . Camas looks to the future with vision , and invests capital for the next decades of prosperity . A it and opportunity for the next two decades is to provide suitable infrastructure for the annexed undeveloped area north of Lacamas Lake . Camas will meet the challenges . Staffing . Another highlight is the staffing element of the budget . As noted , staffing is stable . Overall , the staffing pattern is flat a projected 175 . 9 ( FTEs ) . Three Fire/ EMS line staff has been added with funding from the SAFER grant , and attrition accounts for reduction of other employment . The staffing ratio ( FTEs per thousand inhabitants ) declines under this budget to under nine ( FTEs ) per thousand ( 174 FTEs divided by 20 , 020 official 2012 population ) for all funds . With stable staffing and population growth , the ratio of General Fund ( FTEs ) to 111 population declines from 5 . 7 per thousand ( 2012 ) to about 5 . 6 per thousand . Camas General Fund staffing levels are like the levels of 2003 - 2005 , which were reached in the wake of the last major recession . Meanwhile , the community has grown from about 15 , 000 people to over 20 , 000 in population . Since staff costs are a huge driver of overall costs especially in the General Fund , the " difficult times , difficult budget" restrains staffing . The Budget includes salary and benefit costs for all proposed employees . The City and its contract groups are currently in good faith talks aimed at reaching labor agreements for the future . All current contracts expire December 31 , 2012 . The proposed budgets reflect current salary schedules and benefit provisions for all employees since contract talks have not come to conclusion at this writing . The medical insurance premium increases are continuing , although they have again this year moderated from the 2011 rates of increase . For the Regence plan , the increase for 2013 is 6 % , offset partially by a 2 % Wellness Program credit . For the Kaiser plan , the 2013 increase is 6 % . Public Employee Retirement Plan employer contributions for PERS employees are scheduled to increase again in 2013 . The 2013 increase is two percent for PERS . Fortunately , there is not an LEOFF pension employer contribution increase scheduled for 2013 . Pension rates are legislated , and the PERS cost increases have been structured into the proposed budget . Overall , personnel costs constitute the bulk of the General Fund ' s costs . Salaries and fringe benefits for the entire General Fund constitute fully 72 % of the expenditures . In the Fire and Police Departments , the trend is especially striking . In the Fire Department , personnel costs are 88 % of the budget . In the Police Department , personnel costs constitute 81 % of the budget . Reserves . Estimating reserves is a complex and uncertain task . Caution guides our foresight . Staff estimates fall into a broad band for the General Fund ( GF ) December 31 , 2012 , ending fund balance . The Administration / Finance estimates are between $ 3 . 6 and $ 3 . 8 million . The financial goals and Council goal of preserving 17 % of GF in reserve are met across this forecasted band . Using the mid - point of the range , and the proposed 2012 General Fund ' s proposed revenues and expenditures , the ending 2013 GF balance would be about $ 2 . 9 million . Despite the vagaries of estimating , the important point is that adequate reserves are set aside and protected in this budget . The Council ' s 17 % goal is " structured into " the budget . The proposed budget estimates that $ 824 , 005 in GF reserves will be programmed to balance the 2013 GF . This is from a conservatively estimated balance of $ 3 . 7 million . The total amount of reserves is substantial . Expenditures and revenues will continue to be closely monitored , with a recommended major spring budget review . Capital . Many scheduled elements of the Capital Facilities Plan ( CFP ) are in the budget . The City is able to continue a street rehabilitation project , funded with $ 350 , 000 in REET revenues . Several other capital projects are funded with " outside " grants , and favored loans . The largest of these is the NW 38th Avenue Street Construction Project . Here is a list of top capital projects for 2013 , with budgeted amounts for that year : 2013 Top Ten Capital Projects NW 38th Ave Street Construction $ 51300 , 000 WasteWater Treatment Plant Phase 11 B 313007000 Jones & Boulder Creek Waterline 31000 , 000 Friberg Road Construction 21955 , 000 Community Center Construction 13900 , 000 1V Crown Road Waterline 656 , 100 Heritage Boat Launch 5509000 Roadway Preservation 350 , 000 Water Reservoir Design 3009000 Sewer Pump Station Rehabilitation 250 , 000 As a budgeting practice , generally items which are dependent of grant funding for which grants are not yet assured are excluded from the budget . As grant or other outside funding is secured and /or necessary agreements with cooperating agencies are prepared , project budget appropriations will come forward for Council action . Capital Investment : The following chart depicts historic levels of capital investment . Capital Improvements 2005 - 2013 Actual and Budgeted 25 , 000 , 000 _ - - _ - _ _ :j 22 , 1 .52 , 100 20 , 000 , 000 --- --- - --- - -- - _ - - - - ----- - - - � 14 , 572 , 118 1 .5 , 000 , 000 - - - - - - - - -- - --- $ 8 , 474 , 954 $ 7 , 983 , 065 - 8 , 836 , 911 10 , 000 , 000 6 _x, 36650 ` O$ 7218 , 422 X4 , 435147 _511000 , 000 - - - - - - 2005 2006 2007 2008 2000 2010 2011 2012 2013 CLid,L1,L BUd eL Over $ 22 million in capital investments are reflected in the 2013 budget . This represents a strong and important level of capital investment in community infrastructure . Solid infrastructure investment has proven a fundamental of a strong local economy and a very livable community . Other Highlights : Lacamas Lake Lodge and Conference Center . The Lacamas Lake Lodge and Conference Center is a " flagship " project for 2013 . On the south bank of Lacamas Lake , in the center of the " Lacamas Corridor" of public park , recreation , trail and openspaces , the center will be constructed . In this beautiful setting , a modern , yet compatible structure will be built . It will host a wide variety of community events and activities . It is foreseen as the first and vital step in a longer range vision of community center/facilities in the Lacamas Corridor . Financing of the project will be provided by the Friends of the Camas Community Center ( $ 350 , 000 ) , and from the State of Washington LOCAL loan program . The favored loan of $ 1 , 550 , 000 is expected to provide the balance of the development/construction costs of the center , estimated at $ 1 , 900 , 000 in total . The repayment of the loan — made while the community enjoys the center — V is intended to be from the Growth Management Capital Facilities Fund , using Park/ Openspace Impact Fees and /or Real Estate Excise Tax revenues . Expect to see this beautiful City facility — at the lakeside — under construction in 2013 . Emergency Medical Service / Fire Department . " Righting this ship " was Chief Swinhart ' s description of his EMS assignment , and great progress has been made . The proposed 2013 budget shows a stabilized Emergency Medical function , delivering high quality professional service to our area ' s citizens . Austerity measures . To construct the five " recession budgets " of 2008 - 2013 , a long and continuing series of austerity measures , curtailments and cuts were implemented . There is great reliance on the departments and the department directors in the internal prioritization and balancing of expenditures to be included ( and excluded ) from the budgets . There are many , many examples of the reductions and deferrals which were made to construct these budgets . The sharpest reductions were implemented in 2011 , and those have helped to focus our services and expenses . 2011 became the baseline of the 2012 and 2013 proposed budgets . 2012 was steadier than 2011 and 2013 also appears likely to be stable . Perhaps we have unknowingly witnessed "the turn " . In the coming months , we may see more clearly what we now only sense . The " new eyes " of the next City Administrator will also give analysis and perspective to the budget . A special spring budget session is recommended for an updated review . REVIEW of the Proposed 2013 General Fund Budget . The recommended appropriation for the General Fund in 2013 is approximately $ 16 . 3 million . General Fund ADOPTED PROPOSED INCREASE 2012 2013 ECREASE Operating Programs $ 15 , 985 , 957 $ 16 , 161 , 552 $ 175 , 595 Capital 120 , 000 180 , 500 609500 Total $ 16 , 105 , 957 $ 16 , 3429052 $ 236 , 095 OVERVIEW of the Proposed 2012 Budget for All Funds . The proposed 2013 budget for all funds is $ 58 million ; $ 17 million more than budgeted for 2012 . The " all funds " appropriations are reflective of capital project appropriations , including water/sewer and street capital projects ( estimated at $ 19 million ) as well as the utility functions ( i . e . refuse collection , water , sewer , etc . ) and the General Fund . CITY WORK FORCE . Thirty- one percent ( 31 % ) of the entire " all funds " 2013 budget is allocated to personnel salaries and benefits . City employment in 2012 was 174 . 14 FTEs , and is estimated at 175 . 9 in 2013 . This is a stable staff to serve a growing population . The budget , as prepared , reflects the known costs of personnel under existing collective bargaining agreements . Staffing flexibility within related classifications , as detailed in prior budget messages , continues . Training . Training is important . Limited training , especially related to keeping required certifications and current professional skills and knowledge is included in this budget . The training provisions are not robust or substantial , however are included in modest amounts . V1 Professional updates increase competency and efficiency , help our ability to attract large " outside funding " , and bolster the professionalism of Camas ' team . Retirements and Recruitments . Our City workforce is aging . With few new hires in the past several years , and low turn - over rates ( about 4 % per year over the past decade ) , the average age of the staff is increasing . Although only one senior staff has declared retirement plans for 2013 , other possibilities exist . This is especially true for long term staff who are fully vested in Washington Public Retirement programs . Budget provisions are made for " declared " retirements , and include related costs such as accrued leave and sick leave cash -outs , consistent with adopted city policies . Provision for the retirement " cash - out" of the estimated vacation and partial sick leave balances for one declared 2013 retirement are prudently carried in the Executive Department budget . The HR budget includes minimal funding for assisted recruitments . Reduced levels of other personnel activities ( recruitments , transfers , summer hires , etc . ) are foreseen and budgeted . SUPPLIES , SERVICES AND CHARGES . Twelve percent ( 12 % ) of the " all funds " 2013 budget is related to supplies , services , and charges . Detailed information on the categories listed below can be found in the body of the budget document : Professional Services $ 1 , 280, 825 Intergovernmental Services $ 1 , 223, 280 * Public Utilities $ 1 , 566, 507** Supplies (includes chemicals) $ 1 , 256, 100 Vehicle Maintenance/Fuel $ 290, 975 Repairs and Maintenance $ 630, 943 Insurance $ 395, 409 Small Tools $ 290, 975 * Includes jail , corrections , and court expenses . " Includes solid waste tipping fees . DEBT OBLIGATIONS . Eight percent ( 8 % ) of the " all funds " budget goes toward debt repayment for the current year . General obligation debt repayment totals $ 1 , 253 , 345 for 2013 and revenue obligation debt for 2013 totals $ 2 , 965 , 191 . Vll SUMMARY : As this budget message comes to a close , it is important for me to point out something else that is coming to an end . Lloyd Halverson is retiring soon . After 22 years of shepherding the City through this process , this budget marks his last . So much has changed during those 22 years . The City has more than tripled in population , the needs of the community have grown and there have been four Mayors during his tenure . There were good economic years and there were bad economic years . The one constant has been the quiet leadership and influence of Lloyd Halverson . We will miss Lloyd ' s insights , wisdom and knowledge as we move into the future , but his legacy will march on . We will have a new administrator to build on the standard of excellence that this community has come to expect and we will continue to grow . I am confident in our future , but wanted to make sure we acknowledged Lloyd for his faithful service to Camas . Let me just end by saying on behalf of Camas and all its citizens , " Thank you Lloyd Halverson '. Sincerely , Scott Higgins Mayor viii City of Camas , Washington Calendar for the 2013 Budget Date Steps in Budget Procedure Finance Director distributes instructions and July 30 , 2012 forms to departments for 2013 budget preparation . Departments file 2 copies of their budget , one September 4 , 2012 to City Administrator and one to Finance Director . Finance Department projects revenues and Sept 7 , 2012 compiles first draft of preliminary budget . City Administrator and Finance Director Sept 7 — Sept 21 , 2012 conduct departmental hearings to draft budget to be presented by the Mayor to the City Council . Proposed preliminary budget distributed to the September 26 , 2012 City Council . Council reviews proposed 2013 budget at October 1 , 2012 workshop . Mayor and City Administrator prepare budget 21 — Oct 17 , 2012 Sept message . Finance Department compiles proposed October 24 , 2012 budget document and distributes to the City Council for their review . Council holds workshop to further review and November 5 , 2012 discuss proposed 2013 budget . Publish notice of tax levy hearing and Nov 6 and Nov 13 , 2012 statement of availability of proposed budget by November 16 , 2012 . November 16 , 2012 Post pro osed budget on website . Council option of additional workshop review November 19 , 2012 and discuss proposed 2013 budget . Council holds public hearing and passes November 19 , 2012 ordinance fixing 2013 tax levy . Tax levy is certified and submitted to Clark County Commissioners and Assessor . Nov 20 and Nov 27 , 2012 Publish notice of budget hearing . Council holds budget hearing ; can be December 3 , 2012 continued to subsequent council meetings in December . Council passes 2013 budget and budget December 2012 ordinance is published . 1 t 1 S " ti CITY OF CAMAS _ -_ _ Citizens Board of - - - - - - - - - - - - - - - - - - - - - - - - - - Adjustment Council Mayor Planning City Comssion Administrator strator Park Library Board Board Community Human Public Parks and Library Development Finance Resources Fire Police Works Recreation N Circulation - Planning Finance and Personnel Suppression Records Central Recreation Desk Accounting Services Services Research Engineering City Clerk and Information Prevention InvestigationCemetery Facility Public Records Systems Grounds Rentals Cataloging Building Accounts Ambulance and Patrol Streets Swnninmg Permitting Receivable Emer ency Aid Pool Plan Purchasing and Inspections Traffic Stormwater General Reviews Accounts Payable Utility Parks Protective Treasury Crime Sanitation Inspections and Debt Prevention Budget Code Water - Sewer Enforcement Payroll Court Equipment Rental Risk Management Cemetery Services Parking Ticket Collections CITY OF CAMAS , WASHINGTON Employees ( Full Time Equivalents ) Nine Years 2005 - 2013 DEPARTMENT 2005 2006 2007 2008 2009 2010 2011 2012 2013 Executive 1 . 50 1 . 50 1 . 50 1 . 50 1 . 45 1 . 45 1 . 45 1 . 45 1 . 60 Finance 7 . 25 8 . 00 8 . 00 8 . 00 7 . 88 8 . 00 7 . 75 7 . 75 7 . 75 Personnel 1 . 00 1 . 00 1 . 00 1 . 10 1915 1 . 15 1 . 15 1 . 15 1 . 15 Law Enforcement 27 . 70 31 . 00 32 . 00 32 . 00 30 . 67 29 . 70 29 . 70 29 . 70 29 . 70 Fire Control 22 . 90 22 . 40 21 . 50 22 . 08 22 . 20 22 . 20 20 . 90 21 . 10 22 . 90 Detention & Correction 1 . 48 1948 1 . 48 1 . 53 1 . 68 1 . 68 1 . 68 1 . 75 1 . 75 Protective Inspections 5 . 50 6 . 50 6 . 00 6 . 00 4 . 00 4 . 00 4 . 10 4 . 10 4 . 10 Information Systems 2 . 50 2050 3 . 00 3 . 00 3 . 00 4 . 00 4 . 00 3 . 00 3 . 00 Engineering & Administration 13 . 00 14 . 75 15 . 17 14 . 73 13 . 40 12 . 40 12 . 80 12 . 80 12 . 28 Central Services 0 . 25 0 . 25 0 . 25 0 . 25 0 . 25 0 . 25 0 . 25 0 . 25 0 . 25 Planning 3 . 92 4 . 38 4 . 88 4 . 88 4 . 88 4 . 88 3 . 30 3 . 30 3 . 30 Parks 14 . 51 15 . 99 17 . 28 16 . 86 16 . 14 16 . 14 13 . 59 13 . 62 12 . 71 Downtown Vision Coalition 0 . 20 0 . 13 0 . 13 0 . 13 0 . 13 0 . 13 - - - Library 12 . 55 14 . 53 16 . 16 15 . 91 15 . 41 15 . 41 15 . 10 14 . 77 14 . 78 Total General Fund 114 . 25 124 . 39 128 . 33 127 . 95 122 . 22 121 . 38 115 . 77 114 . 74 115 . 27 Street 7 . 88 8 . 38 8 . 38 8 . 53 7 . 74 7 . 44 6 . 55 6 . 50 6 . 50 Cemetery 0 . 00 0 . 00 1 . 33 1 . 50 1 . 25 1 . 25 1 . 05 1 . 30 1 . 05 Emergency Rescue 15 . 10 15 . 60 17 . 25 17 . 68 23 . 76 23 . 30 20 . 10 19 . 90 21 . 10 Fisher Basin Storm Water Sanitary 3 . 86 4 . 11 4 . 11 4 . 11 4 . 11 4 . 11 4 . 10 4 . 10 4 . 10 Water- Sewer 16 . 53 17 . 34 17 . 84 17 . 84 19 . 00 19 . 00 19 . 25 19 . 00 19 . 00 Storm Drainage Utility 2 . 33 2020 2070 2080 3 . 05 4 . 35 4 . 50 4 . 50 4 . 75 Equipment Rental 4 . 53 4 . 11 4 . 11 4 . 11 4 . 05 4 . 05 4 . 10 4 . 10 4 . 10 TOTALS 164 . 48 176 . 13 184 . 05 184 . 52 185 . 18 184 . 88 175 . 42 174 . 14 175 . 87 POPULATION 15 , 460 15 , 880 16 , 280 169700 163950 179210 193620 205020 203400 Estimate POPULATION GROWTH FROM General Fund FTE per Thousand Population 2005 THROUGH 2013 12 . 00 20 , 000 _ . 10 . 50 185000 - -- - 161000 9 . 00 - - - - - - --- - -- --__ --- - - Z 14 , 000 - O 7 . 50 -- - - - - -- - - - --- - - - - - - -- 12 , 0006 . 00 10 , 000 - o - - - - - --- - - - -- - - - - - Q � J W 4 . 50 - --- - - - - - - -- - a 85000 - � O 69000 - 3 . 00 - - - - -- - CL 41000 29000 - 0 . 00 ® Ln W f%" 00 0 O r N * ' LA W 00 0 O r N �' O O O O O r' r N O O O O O T r T N O O O O O O O O O O O O O O O O N N N N N N N N M N N N N N N N N M YEARS N YEARS N 3 City of Camas , Washington 2013 Budget Summary Revenues Classified by Source 2011 2012 2013 Adopted Adopted Proposed Budget Budget Budget Taxes $ 14 , 025 , 602 14 , 026 , 011 $ 14 , 191 , 761 Licenses and Permits 636 , 530 524 , 800 404 , 500 Intergovernmental Revenues 4 , 504 , 879 37720 , 150 8 , 8121753 Charges for Services 14 , 7281667 14 , 7311437 15 , 178 , 207 Fines and Forfeits 248 , 700 2669800 258 , 133 Miscellaneous Revenues 1 , 595 , 049 11631 , 650 19533 , 582 Other Income 550 , 000 250 , 000 350 , 000 Other Financing Sources 11 , 229 , 514 57037 , 692 12 , 764 , 430 Budgeted Fund Balance 1 , 670 , 264 11053 , 484 51380 , 057 Total Revenues $ 49 , 1892205 $ 41 , 242 , 024 $ 58 , 873 , 423 Expenditures by Function 2011 2012 2013 Adopted Amended Proposed Budget Budget Budget General Government Services $ 2 , 335 , 587 $ 21268 , 084 $ 21343 , 526 Security of Persons and Property 101687 , 677 10 , 8221726 11 , 305 , 522 Physical Environment 91227 , 172 91285 , 477 91322 , 236 Transportation 29355 , 180 2 , 3911215 214401959 Economic Environment 4521459 467 , 689 464 , 574 Mental and Physical Health 31750 5 , 100 5 , 000 Culture and Recreation 2 , 513 , 086 216019283 215911026 Debt Service 31634 , 680 31727 , 758 49229 , 036 Capitalized Expenses 131424 , 600 21375 , 000 127397 , 100 Road and Street Construction 11451 , 500 418607000 1093559000 Other Financing Uses 31103 , 514 21437 , 692 31419 , 444 Total Expenditures/ Expenses $ 49 , 189 , 205 $ 41 , 242 , 024 $ 58 , 873 , 423 12013 Proposed Expenditures $ 289000 , 000 - $ 2490009000 -- --- - - -- - --- - $ 20 , 0009000 -- - -- - - - - - - $ 16 , 000 , 000 - - -- -- - - - - - - $ 129000 , 000 - -- - -- - - - - - - $ 8 , 000 , 000 - - - - - $ 4 , 0009000 - - - - - -- - -- -- - - -- - $ 0C:JNN - 5KkVol? CP 140 Nc a 4 City of Camas , Washington 2013 Annual Budget Combined Summary of Revenues , Appropriations , and Other Financing Sources and Uses by Fund SPECIAL REVENUE FUNDS Debt General City Emergency Hotel - Motel Service Fund Streets Rescue Lodging Tax Cemetery Funds Appropriated Fund Balance $ 834 , 505 $ - $ - $ - $ - $ - REVENUES : 310 Taxes 11 , 642 , 200 - 1 , 160 , 700 51000 - 633 , 861 320 Licenses & Permits 404 , 500 - - - - - 330 Intgovt . Revenues 666 , 365 413 , 213 865 , 300 - - - 340 Chgs . for Services 11948 , 250 - 11003 , 300 - 65 , 000 - 350 Fines & Forfeits 244 , 600 - 13 , 533 - - - 360 Misc . Revenues 121 , 632 200 21000 - 13050 - Total Est . Revenues 15 , 027 , 547 413 , 413 31044 , 833 5 , 000 663050 633 , 861 370 Other Income - - - - - - 380 Other Non - Revenues - - - - - - 390 Other Est . Fin . Source 150 , 000 Loan Proceeds 300 , 000 1 , 750 , 000 - - - - Sale of Capital Assets - - - - - - Transfers In 480 , 000 11450546 - - 73 , 901 629 , 984 Total Est . Resources $ 16 , 6423052 $ 31613 , 959 $ 31194 , 833 $ 51000 $ 139 , 951 $ 1 , 263 , 845 APPROPRIATIONS : 510 General Govt . Services $ 2 , 3183525 $ - $ - $ - $ - $ - 520 Sec . of Person & Prop 81260 , 689 - 3 , 044 , 833 - - - 530 Physical Environ . 11352 , 291 - - - 1393951 - 540 Transportation 11513 , 959 - - - - 550 Economic Environ . 459 , 574 - - 51000 - - 560 Mental & Phy . Health 51000 - - - - - 570 Culture & Recreation 235913026 - - - - - 591 Debt Service - - - - 13263 , 845 594 Capitalized Exp . 480 , 500 - 150 , 000 - - - 595 Road & Street Const . - 21100 , 000 - - - - Total Appropriations 15 , 467 , 605 3 , 6131959 31194 , 833 51000 139 , 951 1 , 2631845 Est . Other Financing Uses : Transfers Out 1 , 1743447 - - - - - Total Estimated Uses $ 161642 , 052 $ 31613 , 959 $ 31194 , 833 $ 51000 $ 139 , 951 $ 1 , 263 , 845 5 Combined Summary of Revenues , Appropriations , and Other Financing Sources and Uses by Fund CAPITAL PROJECT FUNDS PROPRIETARY FUNDS Firemen 's Total Growth NW 38th Ave Friberg Street Community Storm Drainage City Water - Equipment Pension All Mgmt . Construction Construction Center Utility Sanitary Sewer Rental Fund Funds $ 510 , 997 $ - $ - $ 355 , 000 $ - $ - $ 336790555 $ - $ - $ 51380 , 057 7503000 - - - - - - - 14 , 191 , 761 404 , 500 562 , 500 33200 , 000 23955 , 000 150 , 375 - - - - 8 , 812 , 753 559 , 000 - - 887 , 520 1 , 941 , 835 817732300 - - 15 , 178 , 205 258 , 133 27 , 500 - - 2 , 000 11200 131 , 000 11222 , 000 25 , 000 11533 , 582 1 , 8993000 3 , 2001000 2 , 955 , 000 - 11039 , 895 11943 , 035 8 , 904 , 300 1 , 2221000 25 , 000 40 , 378 , 934 350 , 000 - - 350 , 000 2 , 100 , 000 - 21250 , 000 13545 , 000 - - 31500 , 000 - - 71095 , 000 7851000 - - 31419 , 430 $ 2 , 4091997 $ 51300 , 000 $ 21955 , 000 $ 1 , 900 , 000 $ 1 , 0391895 $ 1 , 943 , 035 $ 17 , 218 , 855 $ 1 , 222 , 000 $ 25 , 000 $ 58 , 873 , 423 25 , 000 $ 2 , 343 , 526 11 , 305 , 522 769 , 395 11943 , 035 5 , 117 , 564 - - 93322 , 236 927 , 000 - 23440 , 959 464 , 574 5 , 000 2 , 591 , 026 2 , 965 , 191 - - 41229 , 036 950 , 000 1 , 900 , 000 270 , 500 - 81351 , 100 295 , 000 - 12 , 397 , 100 51300 , 000 22955 , 000 - - - - - - 10 , 355 , 000 950 , 000 5 $ 00 , 000 2 , 955 , 000 11900 , 000 12039 , 895 1 , 9437035 16 , 433 , 855 1 , 222 , 000 25 , 000 55 , 4531979 11459 , 997 - - - - - 785 , 000 - - 31419 , 444 $ 21409 , 997 $ 51300 , 000 $ 2 , 955 , 000 $ 1 , 900 , 000 $ 11039 , 895 $ 1 , 943 , 035 $ 17 , 218 , 855 $ 1 , 222 , 000 $ 25 , 000 $ 58 , 873 , 423 6 Summary of Estimated Appropriations By Fund Actual for 2011 and Appropriations for 2012 and 2013 Actual Actual Estimated Expenditures Appropriations Required 2011 2012 2013 GENERAL FUND $ 15 , 816 , 713 $ 16 , 105 , 957 $ 16 , 642 , 052 SPECIAL REVENUES : City Street 21926 , 349 11976 , 739 3 , 6131959 Emergency Rescue 21895 , 166 278417447 31194 , 833 Hotel - Motel Lodging Tax 5 , 500 51000 51000 Cemetery 160 , 117 188 , 344 139 , 951 TOTAL SPECIAL REVENUE FUNDS 51987 , 132 51011 , 530 63953 , 743 DEBT SERVICE FUNDS : Unlimited Tax G . O . Bond Redemption 624 , 069 624 , 011 623 , 361 Limited Tax G . O . Bond Redemption 8703213 563 , 520 6407484 TOTAL DEBT SERVICE FUNDS 11494 , 282 11187 , 531 112637845 CAPITAL PROJECT FUNDS : Growth Management Capital Project 31604 , 680 11613 , 520 21409 , 997 NW 38th St . Capital Project - 4 , 4001000 51300 , 000 Friberg Road Construction - - 21955 , 000 Community Center Capital Project - - 11900 , 000 TOTAL CAPITAL PROJECT FUNDS 37604 , 680 61013 , 520 123564 , 997 ENTERPRISE FUNDS : Storm Drainage Utility 17231 , 946 985 , 214 11039 , 895 City Sanitary 118963734 11948 , 910 11943 , 035 Water- Sewer 81679 , 299 81585 , 886 13 , 133 , 855 WWTP - PWTF Construction 81500 , 000 - 31300 , 000 Water- Sewer Capital Reserve 552 , 000 - 785 , 000 TOTAL ENTERPRISE FUNDS 20 , 859 , 979 11 , 520 , 010 20 , 201 , 785 INTERNAL SERVICE FUNDS : Equipment Rental 17513 , 048 11378 , 476 132227000 FIDUCIARY FUNDS : Firemen ' s Pension 25 , 000 25 , 000 25 , 000 TOTAL $ 491300 , 834 $ 41 , 242 , 024 $ 58 , 873 , 423 7 2013 Schedule of Transfers Out/ Transfers in TRANSFERS FROM TRANSFERS TO AMOUNT PURPOSE FOR TRANSFER General Fund Street Fund $ 11100 , 546 Street operations and construction General Fund Cemetery Fund 739901 Cemetery operations Growth Management Fund General Fund 60 , 000 Fencing parameter of Police Facility Growth Management Fund General Fund 40 , 000 Technology projects : Exchange software , server Growth Management Fund General Fund 380 , 000 Parks Operations and Maintenance Growth Management Fund Street Fund 350 , 000 Roadway Preservation Growth Management Fund LTGO Bond Redemption 629 , 984 Debt service payments for : SE 1 st Street Road Improvements , Fire Engine , Parker Street , 38th Ave and 2002 street reconstruction Water- Sewer Capital Reserve Fund Water Sewer Fund 785 , 000 For WWTP Phase 2B construction , Sewer extension on Friberg Road , Water/ Sewer improvements on NW 38th Ave . Total Transfers : $ 31419 , 431 General Fund Fund Balance Actual and Estimated vs . Fund Balance Goal At Year End $ 6 , 000 , 000 - - -- --- - - - - _I $ 5 , 000 , 000 -- - 41801 , 484 41485 , 639 410959334 4 , 030 , 330 3 , 889 , 312 $ 4 , 000 , 000 - - - - - - - - - - - - - - 3 , 465 , 119 3 , 379 , 176 3 , 364 , 291 31250 , 000 $ 3 , 0007000 - $ 2 , 000 , 000 - - - $ 1 , 0001000 - - $ 0 2004 2005 2006 2007 2008 2009 2010 2011 2012 est . 2013 est oActual and Estimated Fund Balance -- Fund Balance Goal ( 17 % ) 8 GENERAL FUND SUMMARY FUNCTION The General Fund accounts for all revenues and expenditures of the City of a general nature that are not required to be reported in a special type of fund . It receives a much greater variety of revenues and is utilized for a greater variety of expenditures than other funds . ACTIVITIES AND SERVICES Expenditures for legislative , judicial , executive , financial , administrative , legal , human resources , planning , general govern - mental services , information systems , engineering , parks and recreation , pollution control , neighborhoods , animal control , health , community education and library are included in the General Fund . Police and fire services are also included in this fund . The General Fund is reimbursed for applicable engineering , accounting , legal services and some administration it provides to the water- sewer , sanitary , streets , emergency rescue , storm water and equipment rental functions . 2012 Estimated General Fund Revenues $ 290 , 000 Taxes $ 116 , 900 Licenses and Permits $ 256 , 800 ■ Intergovernmental Revenue $ 1 $ 2 , 095 , 229 Charges for Goods and Services Fines and Forfeits Miscellaneous Revenue $ 577 , 450 01r Other Financing Sources $ 524 , 800 GENERAL FUND REVENUE DETAIL THREE YEAR COMPARISON Actual Adjusted Estimated FUND NUMBER Revenue Estimated Revenue 001 2011 2012 2013 291 740 00 Beginning Appropriated Fund Balance $ - $ 336 , 778 $ 8347505 Taxes 311 10000 Real and Personal Property 9 , 052 , 009 9 , 144 , 000 91073 , 200 31311000 Local Retail Sales and Use Taxes 2 , 273 , 785 21100 , 000 11900 , 000 313 710 00 Local Criminal Justice 193 , 354 178 , 000 200 , 000 316 430 00 Natural Gas Franchise 179 , 715 1902000 185 , 000 316 450 00 Sanitary Franchise 51546 67000 81000 316 460 00 Television Cable 263 , 671 270 , 000 265 , 000 9 GENERAL FUND REVENUE DETAIL THREE YEAR COMPARISON Actual Estimated Estimated FUND NUMBER Revenue Revenue Revenue 001 2011 2012 2013 316 810 00 Gambling Taxes 155418 20 , 000 11 , 000 Total Taxes 11 , 983 , 498 11 , 908 , 000 11 , 642 , 200 Licenses and Permits : 321 300 00 Police and Protective 975 800 500 321 990 00 Other Business Licenses 330 500 500 321 910 00 Telecommunication Franchise 11000 13000 11000 322 100 00 Buildings , Structures and Equipment 466 , 094 500 , 000 383 , 000 322 110 00 Buildings , Structures and Equip - Fire 91940 10 , 000 8 , 000 322 300 00 Animal Licenses 67840 5 , 000 59000 322 400 00 Street and Curb Permits 31584 51000 41000 322 900 00 Other Non - Bus Licenses and Permits 21181 25500 21500 Total Licenses and Permits 490 , 944 524 , 800 404 , 500 Intergovernmental Revenue : 331 16600 Direct Federal Grant - Ballistic Vest Grant 937 750 - 331 97000 Direct Federal Grant - Homeland Security - 10 , 000 120 , 000 333 206 02 Indirect Federal Grant - Traffic Safety 21498 15500 19500 333 453 11 Indirect Federal Grant LSTA State Library - - 39950 333 970 00 Indirect Federal Grant - Homeland Security 217000 - 334 017 00 State Grant - WA Assoc of Sheriffs/ Police 9 , 835 51000 51000 33403050 State Grant - Traffic Safety 597 - - 335 000 91 P . U . D . Privilege Tax 1571352 165 , 000 180 , 000 336 060 21 Criminal Justice - Population 4 , 176 41900 51200 336 060 26 Criminal Justice - Special Programs 15 , 767 16 , 600 17 , 818 336 060 51 DUI - Cities 31986 47000 47000 336 060 91 Fire Insurance Premium Tax 34 , 521 347500 34 , 500 336 060 94 Liquor Excise Tax 925353 98 , 300 16 , 817 336 060 95 Liquor Board Profits 134 , 915 121 , 400 179 , 580 Total Intergovernmental Revenue 456 , 937 482 , 950 568 , 365 Charges for Goods and Services : 341 23000 Civil Probation Filing 13 - 341 32000 Clerks Record Services 152 250 300 341 33000 Court Fees 49843 57000 6 , 000 341 35000 Other Statutory Cert Copies 1 100 - 341 43000 Budgeting , Acctng & Audit Services 5189564 493 , 272 4507000 341 490 00 Shared Costs - Court 30 , 571 38 , 800 44 , 000 341 500 00 Sale of Maps and Publications 46 31000 17000 341 81000 Printing and Duplicating Services 65730 77200 79100 341 700 00 Sales of Merchandise 131 200 150 341 82000 Engineering Services 499 , 733 524 , 312 5209000 341 93000 Central Services - Building Rental 419604 41 , 533 42 , 000 341 95000 Legal Services 11 , 152 12 , 209 12 , 000 341 96000 Human Resources 549408 55 , 996 58 , 000 341 961 00 Administration Services 74 , 295 755839 75 , 000 341 962 00 Information Technology/GIS 153 , 727 1217268 120 , 000 341 99000 Other General Government 200 200 200 342 100 00 Law Enforcement Services 58 , 605 55 , 250 59 , 000 342 210 00 County Law Protection 507000 509000 50 , 000 342 210 10 Drug Enforcement 81217 9 , 500 81000 10 GENERAL FUND REVENUE DETAIL THREE YEAR COMPARISON Actual Estimated Estimated FUND NUMBER Revenue Revenue Revenue 001 2011 2012 2013 342 220 00 Shared Costs - Fire Services ( ECFR ) 727 - - 342 330 00 Adult Probation Services - - - 342 360 00 Monitoring of Prisoners 27000 31000 41500 342 400 00 Protective Inspection Fees 31082 57800 11000 342 400 20 Inspection Fees - Construction 106 , 054 50 , 000 707000 342 500 00 Emergency Services Fees 10 , 250 13 , 000 23 , 000 345 810 00 Zoning and Subdivision Fees 95 , 662 75 , 000 60 , 000 345 830 00 Plan Check Fees 229 , 589 325 , 000 240 , 000 345 830 10 Plan Check Fees - Fire 81098 71000 71000 345 830 20 Plan Review- Engineering & Planning 55 , 954 307000 35 , 000 345 890 00 Other Planning Fees 51985 107000 67000 347 310 00 Swimming Pool Admissions 14 , 921 25 , 000 18 , 000 347 610 00 Swim Lessons 357726 43 , 000 38 , 000 347 620 00 Recreation Programs 88 , 493 109 , 000 91 , 000 Total Charges for Goods and Services 21169 , 533 21189 , 729 21046 , 250 Fines and Forfeits : 352 300 00 Mandatory Insurance Costs 41124 51000 23000 353 100 00 Traffic Infraction Nonparking 98 , 038 115 , 000 1007000 353 700 00 Non - Traffic Infraction Penalties 516 700 - 354 000 00 Parking Violations 17 , 818 18 , 000 18 , 000 35410000 Parking Violation Penalties 57165 51000 51000 35520000 Driving Under the Influence Fines 91538 12 , 000 91000 355 800 00 Other Criminal Traffic Misdemeanor 147428 15 , 000 20 , 000 356 900 00 Other Non - Traffic Misdemeanors 16 , 906 18 , 000 18 , 000 357 390 00 Other Criminal Costs 47 , 504 507000 53 , 000 357 330 00 Public Defense Costs 12 , 280 127500 147000 359 700 00 Library Fines 51320 51600 51600 359 900 00 Miscellaneous Fines 17000 - - Total Fines and Forfeits 2327637 256 , 800 244 , 600 Miscellaneous Revenues : 361 11000 Investment Interest 12 , 267 87000 77000 361 400 00 Interest on Sales Tax , Court Fees 20 , 462 19 , 500 147000 362 400 00 Space / Facilities Rents - Short-term 458 100 500 362 401 00 Space/ Facilities Rentals - Community 10 , 618 10 , 000 15 , 000 362 402 00 Space/ Facilities Rentals - Lacamas Lake Lodge - - 13 , 332 362 500 00 Space and Facilities Leases 147744 73000 - 362 501 00 Community Center Space Rentals 450 500 500 362 600 00 Housing Rentals and Leases 157415 15 , 000 12 , 000 362 900 00 Other Rents and Use Charges 197233 18 , 000 227000 363 000 00 Ins . Premiums and Recovery 17631 -36700000 Contrib and Donations Pvt Sources 11 , 481 15 , 000 153000 36711000 Private Grants - 21500 21500 36910000 Obsolete Equipment 11538 200 300 369 200 00 Unclaimed / Proceeds - Sales Unclaimed - 100 369 300 00 Forfeited /Confiscated Evidence 31761 11000 11500 369 810 00 Cashier Over and Short 210 -36990000 Other Miscellaneous Revenue 35 , 532 20 , 000 187000 Total Miscellaneous Revenues 1477800 1167900 1217632 Total Estimated Revenues 15 , 481 , 349 15 , 815 , 957 15 , 8627052 11 GENERAL FUND REVENUE DETAIL THREE YEAR COMPARISON Actual Estimated Estimated FUND NUMBER Revenue Revenue Revenue 001 2011 2012 2013 Other Financing Sources : 391 900 00 Intergovermental Loan Proceeds - - 3007000 397 000 00 Transfers - In - 290 , 000 480 , 000 Total Other Financing Sources - 290 , 000 7802000 Total Estimated Resources $ 15 , 481 , 349 $ 16 , 105 , 957 $ 16 , 642 , 052 GENERAL FUND SALES AND PROPERTY TAX REVENUE 13 , 000 , 000 ,7 121000 , 000 - - - - -- - - - - - -- --113000 ; 000 - o Property Tax o Sales Tax - - - - - - 10 , 000 , 000 - -- - - - - 91000 , 000 - - - - -- - - - - - 83000 , 000 - - - - - - - -- -- - - - - - - --- - - - - - - - - - - - - - - 710003000 . Tq 6 , 000 , 000 - - -- -- - - - -- - - - -- - - - -- - 5 , 000 , 000 - - -- - - - - - - - - - - - - - - - - - - -- -- 41000 , 000 - - - --- -- - - -- - _ - -- - _ - - ---- --- - - - - - - -- 3 , 000 , 000 2 , 000 , 000 - 1 , 000 , 000 -- - - - - - - - -- - - ---- - --- - - - --- - - - - - 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 Est . Est . 2012 2013 The above chart represents an eleven year history and current projections of the two primary tax revenues for the city . General Fund - Fund Balance with Expenditures and Revenues 18 , 000 , 000 15 , 000 , 000 12 , 000 , 000 F1 9 , 000 , 000 6 , 000 , 000 3 , 000 , 000 Fa • , • • • • • • 0 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 est . -- - _est O Fund Balance 0 Expenditures —}— Revenues Fund Balance Goal per Financial Policies i i 12 ADMINISTRATION X FIE City Administrator Police Finance Department Department Library Public Works Department Fire Parks and Department Recreation Human Community Resources Development '^.Cy i ' i�' vH.�... _ { ,� .._. �� . . � _ _ _. r . _, . ,, _ _ _ � . - - —I--.__ � _ � _ ___ . � _ . _ Ay.y_ _ _N r. : `' — � _ j.. __ . .� _ . erg FOR" r 13 LEGISLATIVE MISSION STATEMENT The council is the elected legislative governing body of the City of Camas . GOALS FOR 2013 1 . Provide legislative policy direction for the city . 2 . Continue long - range planning on needed infrastructure , community growth and economic development . 3 . Foster teamwork between elected and appointed leadership and staff . 4 . Continue citizen outreach and participation . 5 . Explore and develop options around community joint cooperatives . 6 . Keep informed of activity in regional , state , and national legislative processes . 7 . Continue fiduciary oversight of the City' s assets and resources and budget . ACTIVITIES AND SERVICES The council determines policy as it relates to all city functions and activities , enacts ordinances and resolutions , and reviews certain appointments of the Mayor . The council meets at two regular meetings per month , two workshops per month and also attend numerous city- related committee and other governmental board meetings . Publication costs of city ordinances are included in this section of the budget . City share of election costs , determined by the county , were included in this section prior to 2013 , now shown in Financial and Records Services . 14 LEGISLATIVE EXPENDITURE DETAIL THREE YEAR COMPARISON 001 . 01 . 511 Actual Actual Estimated Expended Approp Required 2011 2012 2013 300 OFFICIAL PUBLICATION SERVICES Other Services and Charges $ 31174 $ 31500 $ 31500 400 TRAINING Supplies - - - Other Services and Charges 11898 31000 - ( Travel and registration ) 600 LEGISLATIVE SERVICES Salaries and Wages 41 , 097 42 , 000 42 , 900 Personnel Benefits 37491 4 , 000 31800 Supplies 555 2 , 000 21500 Other Services and Charges 29060 77600 29 , 200 TOTAL LEGISLATIVE $ 521274 $ 62 , 100 $ 81 , 900 Increase ( Decrease ) Prior Year 18 . 80 % 31 . 88 % Actual Estimated LEGISLATIVE PERSONNEL SCHEDULE Approp Required 2012 2013 Council Members ( 7 ) $ 42 , 000 $ 42 , 900 % Increase ( Decrease ) Prior Year 2 . 14 % 15 EXECUTIVE MISSION STATEMENT The Mayor is the chief elected official of the City of Camas . The Mayor appoints the City Administrator and all other department heads under the mayor- council form of government . Together , their role is to carry out the established policies of the city . GOALS FOR 2013 1 . Inform , acquaint and support the new city administrator . 2 . Support the Lacamas Lodge Center project . 3 . Supporting an effective management team . 4 . Administer the daily operations effectively and efficiently meeting City Council fiscal expectations . 5 . Pursue favored external funding for city projects and investments . 6 . Continue to work to diversify and strengthen the local economy , tax base , and revenue streams . 7 . Represent the City in contacts with other organizations . 8 . Lead efforts to manage quality growth . 9 . Foster and build partnerships with other organizations . 10 . Continue implementation of technology investments . ACTIVITIES AND SERVICES The Mayor is responsible for directing and coordinating the activities of the city departments through the City Administrator , such as carrying out the policies of the council and directing the day-to - day activities of the operating departments of the city . The Mayor submits the proposed budget to the city council with recommendations for the ensuing year . Duties of the Mayor also consist of the political and community leadership of the city . The Mayor is responsible for the appointment and removal of most nonelective city officials subject to lawful provisions of local and state codes . The Mayor shall preside over all meetings of the city council , when present , but shall have a vote only in the case of a tie in the votes of the council members , with respect to matters other than the passage of any ordinance , grant , or revocation of franchise or license , or any resolution for the payment of money . 16 EXECUTIVE EXPENDITURE DETAIL THREE YEAR COMPARISON Actual Actual Estimated 001 . 03 . 513 Expended Approp Required 2011 2012 2013 100 ADMINISTRATION Salaries and Wages $ 167 , 212 $ 168 , 923 $ 219 , 607 Personnel Benefits 43 , 908 471121 547714 Supplies 897 800 800 Other Services and Charges 81028 71700 12 , 230 Total Administration 220 , 045 2247544 287 , 351 400 TRAI N I N G Other Services and Charges 17568 17600 - Total Training 17568 11600 - TOTAL EXECUTIVE $ 221 , 613 $ 226 , 144 $ 287 , 351 Increase ( Decrease ) Prior Year 2 . 04 % 27 . 07 % Actual Estimated EXECUTIVE PERSONNEL SCHEDULE Approp Required 2012 2013 Mayor $ 15 , 600 $ 169500 City Administrator ( current Administrator Jan - Mar 127 , 625 175 , 451 @ 60 % plus payout , new Administrator Jan - Dec ) Executive Assistant to the City Administrator ( . 45 FTE ) 25 , 698 27 , 656 Total Executive $ 168 , 923 $ 219 , 607 % Increase ( Decrease ) Prior Year 30 . 00 % OTHER SERVICES AND CHARGES DETAIL : Communication ( cell phones , internet , telephone ) $ 1 , 800 Insurance 31030 Travel , registration , memberships , monthly mileage 71400 Total $ 12 , 230 17 LEGAL SERVICES FUNCTION The City Attorney' s office provides legal advice and services to the City of Camas officials . ACTIVITIES AND SERVICES The City Attorney drafts and /or approves all proposed ordinances and contracts of the city . The City Attorney' s office prosecutes all offenders of city ordinances and certain state statutes falling within the jurisdiction of the police court . The City Attorney provides legal advise to the city council , Mayor and other members of the city staff and represents the city in some litigation . Land acquisitions , zoning regulations , utility rate changes , budget appropriations and salary changes , are just a few topics which require legal representation and often result in new or revised ordinances or resolutions . The following graph charts the volume of ordinances and resolutions adopted over a five year period . Ordinances and Resolutions Adopted Five Year Comparison I Jd 60 50 � ® Ordinances 40 - - ■ Resolutions 30 ° 20 AL 10 0 2008 2009 2010 2011 2012 est LEGAL SERVICES EXPENDITURE DETAIL THREE YEAR COMPARISON Actual Actual Estimated 001 . 05 . 515 Expended Approp Required 2011 2012 2013 300 LEGAL SERVICES Supplies $ $ - Other Services and Charges 96 , 601 102 , 600 104 , 600 400 TRAINING Other Services and Charges - 17000 - TOTAL LEGAL $ 967601 $ 103 , 600 $ 1047600 % Increase ( Decrease ) Prior Year 7 . 25 % 0 . 97 % OTHER SERVICES AND CHARGES DETAIL : Professional Services ( City Attorney , Assistant City Attorney and Prosecutor ) $ 1027000 Communication ( one telephone line ) 400 Registrations , dues , publications 11200 Training 11000 $ 104 , 600 18 HUMAN RESOURCES Human Resources Director ( 1 ) LE Information Executive Systems Assistant to the Division City Administrator 3 FTE . 15 FTE 19 HUMAN RESOURCES DEPARTMENT OVERVIEW The Human Resources Department provides employment and personnel services to the City' s managers and employees as well as providing information and assistance to job applicants and other external citizens . The department is responsible for a full range of comprehensive human resources services and programs which enhance the effectiveness and efficiency of the organization and is the primary contact and resource for all staff members and departments with employment related questions and concerns . Among the Department' s responsibilities are classification , recruiting and selection , benefits administration , policies and procedures , workers ' compensation , employee and labor relations and overall compliance with federal , state and local laws and regulations . ACTIVITIES AND SERVICES Expenses for the City' s Employee Recognition and Wellness Programs are included in this budget section . The City of Camas has received the AWC WellCity Award for 2012 which will decrease the 2013 Regence premiums by a 2 % reduction . This is a direct result of the expenses spent on City wellness activities/ promotions . COMMENTS ON BUDGET APPROPRIATIONS All bargaining agreements expire at the end of 2012 . Negotiations are underway and it is expected that they will continue into 2013 . There may be expenses for professional assistance from outside sources for the continued negotiations . The professional services budget does not provide for outside assistance for recruitments . HUMAN RESOURCES EXPENDITURE DETAIL THREE YEAR COMPARISON Actual Actual Estimated 001 . 06 . Expended Approp Required 2011 2012 2013 518 100 PERSONNEL SERVICES Salaries and Wages $ 93 , 781 $ 96 , 431 $ 97 , 767 Personnel Benefits 311784 355130 35 , 752 Supplies 685 21000 21000 Other Services and Charges 307535 299100 29 , 600 Intergovernmental Services - - 516 400 TRAINING Other Services and Charges 566 500 - 517 900 WELLNESS PROGRAM Supplies 994 11500 21000 Other Services and Charges 691 11550 17300 TOTAL HUMAN RESOURCES $ 159 , 036 $ 166 , 211 $ 168 , 419 Increase ( Decrease ) Prior Year 4051 % 1 . 33 % 20 Actual Estimated PERSONNEL SCHEDULE Approp Required 2012 2013 Human Resources Director $ 87 , 943 $ 88 , 548 Executive Assistant to the City Administrator ( . 15 FTE ) 89488 99219 Total personnel $ 96 , 431 $ 97 , 767 % Increase ( Decrease ) Prior Year 0 . 69 % OTHER SERVICES AND CHARGES DETAIL : Personnel : Professional Services ( labor negotiator , workers ' compensation claims mgmt . contractor) $ 25 , 000 Communications 11500 Travel 500 Insurance 17100 Registrations , membership dues , publications 19500 Total other services and charges - personnel $ 29 , 600 OTHER SERVICES AND CHARGES DETAIL : Wellness : Repairs and Maintenance ( exercise equipment ) $ 500 Registration and travel for Wellness conferences 800 Total other services and charges - wellness $ 1 , 300 21 INFORMATION SYSTEMS Information Systems Division Network System , Data Teleco , Desktop/ Audio/ Web and & Application Internet , User Training Video Development Project Management , Voicemail Support , Systems and Management & Development & Email Research & Production Maintenance Data Protection Development Information Information Information Systems Manager Systems Systems Manager Manager Information Systems Information Systems Analyst Computer Technician Information Systems Analyst 22 INFORMATION SYSTEMS MISSION STATEMENT City organizational and public needs drive technology development and the Information Systems Division ( ISD ) priorities . ISD develops the knowledge and resources to help city departments solve their business problems , serve their customers and move the city' s mission and vision forward . DEPARTMENTAL PROJECTS AND GOALS FOR 2013 1 . Citywide/ Exchange Mail Project . Migration of the City' s Groupwise e - mail system to Exchange Server , moving all desktops to Outlook , and migrating archived e - mails to exchange archiving format . This will require technical and administrative training for the IT staff as well as desktop installation , training and support for users . It also will affect mobile and remote access for users who currently access mail via phones , Blackberries , iPads , etc . 2 . Citywide/Website : Yearly review of website . Continue research and development of web- based products and enhancements to online services including " mobile " applications and website accessibility . 3 . Citywide/Springbrook Upgrade : Moving the Financial , Accounting & Utility System onto the newest version of Springbrook Software . This includes replacing aged hardware , moving to SQL platform , testing the conversion , training employees , writing reports , working on data integration and the wireless/mobile environment for utility maintenance and field work . Version 7 fully supports Windows 7 and 8 and includes newly developed and enhanced online/web services . 4 . Library . Desktop management software upgrade or replacement for public environment ( still in review from 2012 ) . Aggressive strategies will be needed to keep up the maintenance on the older computers while working to offer the public the best available technologies . ACTIVITIES AND SERVICES The Information Systems division provides many system services and administration including : 1 . Project management . Providing project management for all networking projects ( voice and data ) . 2 . Desktop and user support . Providing technical support to users and maintenance on the city' s inventory of desktop computers , printers and other hardware devices . Maintain an inventory of hardware and software licensing requirements . This includes remote units and user support . 3 . Networking Administration and System Support . Maintaining the city' s servers and net- working infrastructure . Providing network administration and system engineering . 4 . Telecommunications . Providing system and database administration and user support for the city' s VOIP phone system , voicemail and internet services . 5 . Data Security . Providing daily backup , recovery and virus protection across the network . 6 . Information Processing . Providing a central reference for the planning and development of city databases and information processing . Integrating the city' s data with external agencies . 7 . Web Development and Programming . Web site development , programming and maintenance . 8 . Audio/Video . Providing technical support for the City' s audio and video systems and the production of the City' s internet video feeds . COMMENTS ON BUDGET APPROPRIATIONS It is the mission of the division to continue to cautiously pursue technology projects where innovations are expected to improve service delivery or provide new or enhanced public services more efficiently - especially in today' s economy where funding options continue to be very restrictive . 23 With budget approval , the City will begin the process to plan for a migration to Exchange Mail . Mail is a vital part of the daily operations of all city departments and will require careful planning , implementation and an engineered data migration plan . The current mail archiving system will also need to be configured to migrate all Groupwise archived email merging those archives with the new Exchange mail system . The Springbrook upgrade is a completely re -written program which takes advantage of emerging technologies . All of Springbrook ' s development and programming resources are dedicated to this new version . It will significantly improve efficiencies and services for the City and its citizens . The new product will run significantly faster during data processing and report writing and offers many enhanced features especially for online and mobile users . One immediate benefit will be the improved work order system which is used by all of the departments including the recent developments for the Public Works/Operations Departments . Moving to the new version opens up opportunities for many new uses and efficiencies for maintenance /field crews . It also integrates with 3rd party solutions such as Microsoft Office , Exchange mail and Document Imaging resources , improving the workflow amongst departments . Removed 2013 budget submittal : In order to sustain a zero - change budget submittal , $ 18 , 000 has been reduced in the areas of computer replacements and Microsoft Office 2010 licensing from ISD ' s original 2013 submittal . Understanding these are very difficult fiscal years , ISD takes it share of budget impacts . The lack of funding for new computers puts extra burdens on the technology staff to repair and maintain older devices . There is also limited amounts of overtime authorized as this places not only a burden on the budget , but also a huge burden on staffing when comp -time is earned and then subsequently taken when staff is already at an absolute minimum to maintain the current systems , databases , computers , mobiles and other resources throughout the city . Service levels and expectations of employees , managers and department heads are obviously impacted by our limited resources . 2012 HIGHLIGHTS Some of the large projects completed in 2012 include : 1 . The City' s new website was successfully launched in January 2012 and ISD has continued to build forms and add features and content throughout the year . 2 . The City is nearing completion of the " Granicus Project " . The project began with the installation of a new video system in the Council Chambers , with a touch screen video board for switching cameras and views . Work simultaneously began on the process and procedures for submitting agenda items to the City Administration , agenda and minute taking training and configuration with the Granicus products , the web interface for the public viewing of meetings , and the Legislate setup allowing Council and staff to view agendas and documents online in a " paperless " environment . The audio system which was aged and providing feedback issues in the council was also re -wired and upgraded to accommodate both the in - room audio as well as to improve the online meeting audio . 3 . The City' s new website domain name www . cityofcamas . us was registered and brought online which also required the upgrade to the email system and email addresses . 4 . The Police Smeadsoft upgrade to TAB system was completed for police reporting data . 5 . Replacement of Police booking video system and training was completed . 6 . Data integration processes with Water/Sewer - - STEP/STEF systems , development of processes in Springbrook utilizing the work order system and online maintenance reporting also progressed . 24 INFORMATION SYSTEMS EXPENDITURE DETAIL Actual Actual Estimated 001 . 12 Expended Approp Required 2011 2012 2013 518 800 INFORMATION SYSTEMS Salaries and Wages $ 214 , 639 $ 219 , 127 $ 222 , 264 Personnel Benefits 899276 100 , 738 101 , 106 Supplies and Small Tools (computer replacements ) 34 , 161 40 , 100 44 , 750 Other Services and Charges ( licensing ) 41 , 202 46 , 950 38 , 407 Intergovernmental Services - - 109000 532 200 GIS SERVICES Salaries and Wages 43 , 488 - - Personnel Benefits 129818 25 , 000 - 594 180 CAPITAL OUTLAY Capital Outlay ( machinery & equipment) 91874 40 , 000 40 , 000 TOTAL INFORMATION SYSTEMS $ 445 , 458 $ 4712915 $ 456 , 527 % Increase ( Decrease ) Prior Year 5 . 94 % - 3 . 26 % Actual Estimated INFORMATION SYSTEMS PERSONNEL SCHEDULE Approp Required 2012 2013 Manager of Information Systems $ 877944 $ 87 , 948 Information Systems Analyst 70 , 641 72 , 768 Information Systems Technician 60 , 042 60 , 048 GIS Coordinator - - Overtime 500 11500 Total Personnel $ 219 , 127 $ 222 , 264 % Increase ( Decrease ) Prior Year 1 . 43 % OTHER SERVICES AND CHARGES DETAIL : Professional Services ( Network , email , anti -virus , desktop licensing , system develop . ) $ 24 , 000 Communication ( telephone charges , internet access ) 37000 Travel 250 Insurance ( liability ) 31157 Repairs and Maintenance of small office equipment 21000 Registrations for classes , subscriptions 61000 Total other services and charges $ 38 , 407 25 PARKS AND RECREATION City Administrator Parks and Recreation Board Parks and Recreation Manager ( 1 ) Admin . Support Recreation Recreation Recreation Assistant II ( 1 ) Coordinator Coordinator Coordinator ( . 33 FTE ) ( . 8 FTE ) Program Pool Program Aides Volunteers Staff Aides ( 25 FTE ) ( 1 . 58 FTE ) ( . 25 FTE ) ` Parks maintenance is shown in the Public Works Department 26 PARKS AND RECREATION RECREATION MISSION STATEMENT Through provision of recreation and parks services , it enhances the quality of life and nurtures the health and well - being of people , community , environment and economy . The department is community driven . Together , and often in partnership with related fields and organizations , it : 1 helps individuals reach their potential - ensuring healthy , active and balanced lifestyles , a fit foundation for productive lives - stimulating holistic growth and development . 2 strengthens the social foundations of our society - building strong relationships - collaborating to support families of all kinds , nurturing leadership and developing self- reliant communities - creating understanding and harmony through shared leisure lifestyles . 3 serves as " stewards of the environment ' - creating environmental awareness and encouraging ecosystem approaches to planning - protecting , preserving and restoring significant natural areas and corridors . 4 builds and renews local economies - reducing dependencies on health and social services through building a fit and productive work force ; stimulating the leisure industries and attracting economic development to the community known for a high quality of life . DEPARTMENT GOALS FOR 2013 1 . Provide a quality park , recreation , natural open space , and trail system that is efficient to administer and cost effective to maintain . 2 . Encourage and actively pursue cooperation between governmental agencies , nonprofit organizations , and private business in providing park and recreation services . 3 . Provide a diverse range of recreation programs , facilities , and services to serve multiple ages , populations , and interests . ACTIVITIES AND SERVICES The Park and Recreation function provides for the operation of general recreation facilities for the residents of the city and surrounding area . The city maintains and operates playgrounds and parks , swimming and wading pools , a community center, a lighted baseball park , a little league park , trails , picnic grounds , tennis courts , a skateboard park , a boat launch and dock . MAINTENANCE MISSION STATEMENT In response to budget reductions , maintain the parks , trails and open space at the highest level of service possible within budget constraints . ACTIVITIES AND SERVICES As part of the impacts of reduced budget authority , parks will be limiting irrigation and fertilization to reduce mowing requirements . 27 PARKS AND RECREATION EXPENDITURE DETAIL THREE YEAR COMPARISON Actual Actual Estimated 001 . 18 . Expended Approp Required 2011 2012 2013 571 200 PARTICIPANT RECREATION Salaries and Wages $ 159 , 825 $ 160 , 376 $ 118 , 088 Personnel Benefits 43 , 084 49 , 937 32 , 789 Supplies 17 , 599 117775 91125 Other Services and Charges 58 , 338 53 , 016 61 , 166 Prof. Services ( $ 47 , 330 for instructors , concerts , referees/ umpires ) , Rentals ( $ 10 , 336 ) , Misc ( $ 3500 ) 575 400 TRAINING Other Services and Charges 530 400 400 575 500 COMMUNITY CENTERS Salaries and Wages 447028 42 , 164 44 , 718 Personnel Benefits 157069 15 , 215 16 , 232 Supplies 27014 21550 21700 Other Services and Charges 53 , 138 44 , 900 52 , 850 Prof. Services ( $ 19 , 500 for janitorial ) Phones , utilities ( $ 19 , 500 ) Insurance ( $ 3 , 350 ) , Rentals ( $ 5 , 000 ) Repairs and Maint . ( $ 2 , 500 ) Miscellaneous ( $ 3 , 000 ) Interfund Payments for Services 21688 21640 21500 575 501 LACAMAS LODGE Supplies - - 900 Other Services and Charges - - 16 , 667 Prof. Services ( $ 6 , 500 for janitorial ) Phones , utilities ( $4 , 834 ) , Advertising ( $ 2 , 333 ) Rentals ( $ 1 , 667 ) , Repairs and Maintenance ( $ 333 ) , Miscellaneous ( $ 1 , 000 ) 571 200 ADMINISTRATION Salaries and Wages 73 , 757 73 , 871 76 , 389 Personnel Benefits 26 , 951 33 , 570 27 , 003 576 200 SWIMMING POOLS Salaries and Wages 47 , 504 44 , 340 52 , 713 Personnel Benefits 91324 91674 91416 Supplies 51715 61000 61000 Other Services and Charges 25 , 727 269900 28 , 742 Professional Services ( $ 3 , 500 ) , Insurance ( $ 8 , 442 ) , Utilities ( $ 14 , 000 ) , Repairs and Maint . ( $ 800 ) , Miscellaneous ( $2 , 000 ) Intergovernmental Services and Taxes 11259 27000 21000 28 PARKS AND RECREATION EXPENDITURE DETAIL THREE YEAR COMPARISON Actual Actual Estimated 001 . 18 . Expended Approp Required 2011 2012 2013 576 600 GENERAL PARKS MAINTENANCE Salaries and Wages $ 278 , 742 $ 307 , 003 $ 309 , 168 Personnel Benefits 113 , 605 134 , 698 134 , 124 Supplies 219017 33 , 000 35 , 000 Other Services and Charges 89 , 162 83 , 700 80 , 000 Insurance ( $ 11 , 000 ) Professional Services ( $ 8 , 000 ) , Rentals ( $ 6 , 000 ) , Utilities ( $ 53 , 000 ) Repairs & Maint . ( $ 8 , 000 ) Interfund Payments for Services 115 , 767 138 , 450 139 , 000 576 910 TRAIL MAINTENANCE Salaries and Wages 28 $ 97 30 , 508 309712 Personnel Benefits 11 , 550 14 , 330 13 , 686 Supplies 11803 51000 11000 Other Services and Charges 81745 500 51000 Repairs & Maint . ( $ 5000 ) 576 920 OPEN SPACE MAINTENANCE Salaries and Wages 28 , 597 301508 301712 Personnel Benefits 11 , 549 147330 13 , 593 Supplies - - - Other Services and Charges 11618 21000 21000 Repairs & Maint . ( $ 1 , 000 ) , Prof. Services ( $ 1000 ) TOTAL PARKS AND RECREATION $ 11297 , 301 $ 1 , 373 , 355 $ 11354 , 393 % Increase ( Decrease ) Prior Year 5 . 86 % - 1 . 38 % PARKS AND RECREATION Actual Estimated PERSONNEL SCHEDULE Approp Required 2012 2013 Parks and Recreation Manager $ 73 , 871 $ 76 , 389 Recreation Coordinator ( 2 . 275 FTE - 2012 , 2 . 13 FTE 2013 ) 129 , 393 120 , 353 Program Aides ( 1 . 64 FTE- 20121 . 5 FTE - 2013 ) 30 , 483 13 , 035 Recreation Overtime 500 500 Admin . Support Assistant II ( . 98 FTE - 2012 , 1 - 2013 ) 42 , 014 44 , 568 Overtime 150 150 29 PARKS AND RECREATION Actual Estimated PERSONNEL SCHEDULE ( CONTINUED ) Approp Required 2012 2013 Swimming Pool Employees $ 36 , 113 $ 36 , 113 Swimming Pool Overtime 800 800 Public Works Director ( . 05 FTE ) 5 , 430 55497 Public Works Operation Supervisor ( . 20 FTE ) 159595 163064 Lead Maintenance Worker 71 , 653 71 , 652 Senior Maintenance Worker ( 1 . 25 FTE ) 79 , 553 79 , 560 Maintenance Worker Il ( 2 FTE ) 116 , 497 116 , 497 Maintenance Worker I ( 1 FTE ) 53 , 291 55 , 322 Seasonal Maintenance Worker ( 1 @ 6 mo & 2 @ 3 mo . = 1 FTE ) 24 , 000 24 , 000 Parks Maintenance Overtime 23000 2 , 000 Total Parks and Recreation $ 681 , 343 $ 662 , 500 % Increase ( Decrease ) Prior Year - 2 . 77 % Total Swimming Pool Participants 25 , 000 --- - 20 , 000 - 15 , 000 - - - - -- - --- - - - - - - - - - - - --- - - --- - - - -- --- - - --- r 101000 - - - - - - -- 5 , 000 - - 0 i 2008 2009 2010 2011 2012 Swim Pool Revenues and Expenditures $ 160 , 000 _ - - - --- - i i $ 140 , 000 - - - -- - -- - - - - - - F $ 120 , 000 - $ 100 , 000 - $ 80 , 000 $ 60 , 000 - - - $ 40 , 000 f w $ 20 , 000 1 k $ 0 2008 2009 2010 2011 2012 # REF ! # REF ! - # REF ! # REF ! Swim pool revenues include swimming lessons and other classes and activities . In 2009 and 2010 , the pool season was ten weeks long . It was reduced by two weeks in 2011 to eight weeks and increased again to ten weeks in 2012 . In 2013 , the pool is budgeted to operate for 10 weeks . 30 INFORMATION AND OUTREACH MISSION STATEMENT * To provide information and outreach to foster and support the neighborhood associations and their vital work . * To provide financial assistance to a local social service agency for their support of low income citizens . ACTIVITIES AND SERVICES $ 3 , 000 is budgeted for the East County Family Service Center operated by the Children ' s Home Society of Washington . $ 2 , 200 is budgeted to cover the estimated costs of a community clean - up effort sponsored by UCAN . INFORMATION AND OUTREACH EXPENDITURE DETAIL THREE YEAR COMPARISON Actual Actual Estimated 001 . 24 Expended Approp Required 2011 2012 2013 557 200 COMMUNITY INFORMATION SERVICES Community Information Services $ 4 , 500 $ 47000 $ 31000 557 210 NEIGHBORHOOD ASSOCIATION Supplies - 100 - Other Services and Charges 11975 21300 27200 TOTAL INFORMATION AND OUTREACH $ 61475 $ 61400 $ 57200 % Increase ( Decrease ) Prior Year - 1 . 15 % - 18 . 75 % OTHER SERVICES AND CHARGES DETAIL :ff Miscellaneous ( Spring Clean - up ) $ 2 , 200 31 SENIOR PROGRAMS ACTIVITIES AND SERVICES The activities of the Camas seniors organization are supported again this year . The group offers group lunches and organized activities providing socialization for seniors . SENIOR PROGRAMS EXPENDITURE DETAIL THREE YEAR DETAIL Actual Actual Estimated 001 . 25 . 571 Expended Approp Required 2011 2012 2013 290 Senior Programs Supplies $ - $ 300 $ 300 Other Services and Charges 21115 21700 51000 TOTAL SENIOR PROGRAMS $ 21115 $ 37000 $ 51300 % Increase ( Decrease ) Prior Year 41 . 87 % 76 . 67 % OTHER SERVICES AND CHARGES DETAIL : Communication $ 100 Travel 41500 Insurance 300 Miscellaneous 100 Total $ 51000 32 GROWTH MANAGEMENT ACT CAPITAL PROJECTS FUND MISSION STATEMENT This fund accounts for expenditures that will be funded from proceeds of the local real estate excise tax collected by the county from sales of real estate within the city . The proceeds of the parks and open space impact fees are also deposited in this fund to be expended for purposes for which the tax was collected . School impact fees are collected by the city and remitted to the county for credit to the school district . Transportation impact fees and fire facility impact fees are also accounted for within this fund . Other funds for open space or related projects received from other governmental agencies will be deposited and accounted for in the fund . GOALS FOR 2013 1 . Construct the Lacamas Lake Lodge and Conference Center . The project is budgeted at $ 1 , 900 , 000 . Devote the fund ( $ 350 , 000 ) held in trust for the Friends of the Community Center to this purpose . Fund the balance with a favored state loan from the LOCAL program . 2 . Support the General Fund operation and maintenance of City Facilities with a major transfer ( $ 380 , 000 ) from the Real Estate Excise Tax ( REET ) source to the General Fund , as permitted by the " REET Flexibility " legislation . 3 . Continue the street reconstruction program with $ 350 , 000 of REET funding . 4 . Contingent upon State grant funding , build the Heritage Park Boat Launch project . 5 . Provide for further technology capital investments ( $ 40 , 000 ) , security improvements at the police station ( $ 60 , 000 ) , a required parks plan update ( $ 60 , 000 ) , approved park , openspace and trail projects ( $ 180 , 000 ) , and required debt service ( $ 629 , 997 ) , primarily on street projects . COMMENTS ON BUDGET APPROPRIATIONS Transportation impact fees will also be transferred to the debt service fund for debt service payments to repay a portion of the Public Works Trust Fund ( PWTF ) favored loans for the SE 1st Street and Parker Street projects . Park Impact Fees will be used for a number of parks and openspace projects , including the Lacamas Lodge , Heritage Park improvements and the RCO required Comprehensive Plan Update . Real Estate Excise Tax ( REET ) revenues will be used for several eligible projects . The projects include : the annual roadway preservation program , technology upgrades and fencing of the police station . The 2013 transfer of REET to the General Fund to help fund parks operation and maintenance is substantial . Additionally , Fire Impact Fees and REET will be used to make the scheduled debt payment for a fire engine . 33 GROWTH MANAGEMENT ACT CAPITAL PROJECTS FUND REVENUE DETAIL THREE YEAR COMPARISON Actual Adjusted Estimated 300 . 00 Revenue Estimated Revenue 2011 2012 2013 291 740 Beginning Appropriated Fund Balance $ 339 , 680 $ 494 , 520 $ 510 , 997 318 Taxes : Local Real Estate Excise Tax 666 , 997 600 , 000 750 , 000 Total Taxes 666 , 997 6007000 750 , 000 Intergovernmental Revenue : 333 100 Federal Grant Indirect - IAC 486 , 923 - - 333 140 Federal Grant Indirect - CDBG - - 150 , 000 334 027 State Grant IAC 988 , 602 - - 334 027 State Grant - W W RP - 412 , 500 337 010 Conservation Futures - County 380 , 000 - - Total Intergovernmental Revenue 11855 , 525 - 562 , 500 345 Charges for Goods and Services : 85000 Impact Fees - Parks & Open Space 164 , 929 200 , 000 225 , 000 85010 Impact Fees - Transportation 2367503 275 , 000 304 , 000 85020 Impact Fees - Fire 49 , 455 40 , 000 30 , 000 Total Charges for Goods and Services 450 , 887 515 , 000 5593000 Miscellaneous Revenue : 361 110 Investment Interest 41111 43000 27500 369 900 Miscellaneous - 257000 Total Miscellaneous Revenue 41111 41000 27 , 500 Other Financing Sources 397 000 Transfers In 25 , 519 - Total Other Financing Sources 25 , 519 - - Total Estimated Revenues 31003 , 039 11613 , 520 214097997 Total Estimated Resources $ 33003 , 039 $ 116133520 $ 21409 , 997 34 GROWTH MANAGEMENT ACT CAPITAL PROJECTS FUND EXPENDITURE DETAIL THREE YEAR COMPARISON Actual Actual Estimated 300 . 00 Expended Approp Required 2011 2012 2013 Capital Outlay : 594 760 Park Facilities $ 119 , 779 $ 185 , 000 $ 810 , 000 760 Other Open Space 21152 , 872 150 , 000 110 , 000 950 Pedestrian Paths/Trails - 1007000 30 , 000 Total Capital Outlay 21272 , 651 435 , 000 950 , 000 Other Financing Uses : 597 000 Transfers Out 837 , 874 11178 , 520 17459 , 997 Total Growth Management Capital Project Fund $ 39110 , 524 $ 17613 , 520 $ 21409 , 997 35 GROWTH MANAGEMENT ACT CAPITAL PROJECTS FUND Capital Outlay Detail : Boat Launch /General Parks $ 600 , 000 Louis Bloch Park $ 150 , 000 Acquisitions , settlement 110 , 000 Trails 30 , 000 Park Study 60 , 000 Total Capital $ 950 , 000 Transfers Out Detail : Fire Impact Fees : Debt payments - 2008 fire engine loan $ 307000 Transportation Impact Fees : Debt payments - Parker Street 174 , 536 Debt payments - Lake Road 1861655 Debt payments - 38th Avenue 143 , 000 Parks/Open Space Debt payments - Lacamas Lodge ( new community center) 58 , 400 Real Estate Excise Tax I : Parks Operations and Maintenance 190 , 000 Police Facility fencing 60 , 000 Debt payments - 2008 fire engine loan 37 , 406 Technology projects 40 , 000 Real Estate Excise Tax II : Parks Operations and Maintenance 190 , 000 Roadway Preservation 350 , 000 Total Transfers Out $ 17459 , 997 36 Projected GMA Activities and Fund Balances Park & Transportation Openspace Fire Impact Impact Fee Impact Fee Fee Reet 1 Reet 2 Totals Anticipated Balance Dec . 31 , 2012 $ 456 , 293 $ 179 , 482 $ - $ 321 , 303 $ 4049321 $ 1 , 3619399 2013 Projections Revenues : 304 , 000 225 , 000 30 , 000 3752000 375 , 000 11309 , 000 Boat launch grant 412 , 500 412 , 500 Louis Bloch Park grant 150 , 000 Insurance reimbursement - settlement 25 , 000 25 , 000 Investment interest 750 11000 750 21500 Total Revenues 304 , 750 812 , 500 30 , 000 376 , 000 375 , 750 11749 , 000 Total Resources $ 761 , 043 $ 991 , 982 $ 30 , 000 $ 697 , 303 $ 780 , 071 $ 3 , 110 , 399 Park & Transportation Openspace Fire Impact 2013 Budgeted Impact Fee Impact Fee Fee Reet 1 Reet 2 Totals Expenses : Fire Fire Engine - debt payment $ - $ - $ 30 , 000 $ - $ - $ 30 , 000 Transportation 1996 PWTF Loan Payment 108 , 000 - - - - 108 , 000 1997 PWTF Loan Payment 66 , 536 - - - - 66 , 536 2001 PWTF Loan Payment 34 , 748 - - - - 34 , 748 2003 PWTF Loan Payment 151 , 907 - - - - 151 , 907 2012 PWTF Loan Payment 143 , 000 - - - - 1432000 Parks /Open Space Transfer to Debt Service for Lodge debt 58 , 400 58 , 400 Park plan update 60 , 000 60 , 000 Parks/Open space purchases 1109000 110 , 000 Trails 30 , 000 30 , 000 Boat launch project 550 , 000 550 , 000 Reet 1 Transfer to General Fund for parks O& M - - - 190 , 000 - 190 , 000 Transfer to General Fund for Police Facility fencing 60 , 000 60 , 000 Transfer to General Fund for technology projects 40 , 000 40 , 000 Fire Engine - remaining debt payment 37 , 406 379406 Reet 2 Transfer to General Fund for parks O& M - - 190 , 000 1900000 Roadway preservation 350 , 000 350 , 000 General Parks improvements 50 , 000 50 , 000 Total Expenses 504 , 191 808 , 400 30 , 000 3279406 590 , 000 212590997 Anticipated Balance Dec . 31 , 2013 $ 2560852 $ 1839582 $ - $ 369 , 897 $ 190 , 071 $ 190009402 37 COMMUNITY CENTER CAPITAL PROJECTS FUND FUNCTION STATEMENT This capital project fund was established in 2010 when the Friends of the Community Center deposited $ 350 , 000 with the city treasury . The construction of the Community Center is planned for 2013 and will be funded with these monies , accumulated investment earnings and a $ 1 , 545 , 000 loan from the State of Washington Treasurer' s Local Option Capital Asset Lending ( LOCAL ) program . REVENUE DETAIL Estimated 350 . 00 Revenue 2013 291 740 Beginning Appropriated Fund Balance $ 355 , 000 Other Financing Sources 391 800 Intergovernmental Loan Proceeds 11545 , 000 Total Estimated Resources $ 11900 , 000 EXPENDITURE DETAIL Estimated 350 . 00 Required 2013 Capital Outlay : 594 760 Park Facilities $ 11900 , 000 Total Community Center Capital Project Fund $ 11900 , 000 Capital Outlay Detail : Lacamas Lake Lodge $ 119003000 38 . . . . . FINANCE DEPARTMENT Finance Director ( 1 ) CITY CLERK/ RECORDS ACCOUNTING , TREASURY RISK MANAGEMENT AND FINANCIAL SERVICES CEMETERY Accounting Manager ( 1 ) SERVICES Accountant ( vacant ) Accounting Assistant ( 1 ) Financial Assistant ( 4 . 75 ) .s pb 39 FINANCIAL. AND RECORDS SERVICES DEPARTMENT MISSION STATEMENT The Finance Department' s mission is to ensure the City' s financial stability , maximize the use of its financial resources , and provide superior financial , accounting , treasury and budgeting information and services , while maintaining the highest level of public trust . The Finance Department strives to provide progressive , automated , quality services to the citizens , City Council and Mayor , and city departments it serves using the most advanced , available and affordable technology . DEPARTMENTAL GOALS FOR 2013 1 . Continue verifying and updating the cemetery records database . 2 . Implement new cost allocation process for overhead costs that are generated in the General Fund . 3 . Upgrade Springbrook Accounting Software system to Version 7 , by converting data , training employees , creating new reports and testing the data for accuracy . The IT Department will replace the server for Springbrook data simultaneously . 4 . Coordinate with financial consultant on utility rate study . ACTIVITIES AND SERVICES The Finance Department consists primarily of the following service areas : Accounting/Financial Services Records/Risk Management Budgeting and Accounting City Clerk duties Financial Reporting Information archival Utility Billing and Receipting Records Searches Payroll and Benefits Reporting Municipal Code Ambulance Billing & Receipting Claims & Risk Management Accounts Payable Cemetery financial and Accounts Receivable historical records Cash and Investment Management Parking ticket collections Equipment Rental Accounting COMMENTS ON BUDGET APPROPRIATIONS The state accounting manual has made some changes in the accounting of certain costs beginning in 2013 . Election costs that were in the Legislative Department are now moved to the Finance Department and budgeted at $ 29 , 000 . Potential costs of a primary election in 2013 are not budgeted . Finance administration personnel costs are all combined now with other costs in the financial services section of our department . The city' s financial and accounting software system is outdated , experiencing on -going issues on a daily basis , is slow processing large applications and having significant conflicts with hardware and will benefit from an upgrade to a newer version , plus there will be an advantage of new features and on - line capabilities . 40 STATISTICAL INFORMATION The Finance Department is the core of many central services for the City . Superior customer service and improved processes are constant goals . The following charts reflect growth trends that influence change in processes and procedures to offer prompt customer service with limited staff. Many customers pay their utility bills on - line , telephone our office to use a credit card , or use the city' s automatic recurring web pay service , reducing the number of daily receipts in the office . The significant increase in the number of credit card transactions between 2006 and 2012 reflects the addition of the web payment process . With the addition of credit card payments ; however , has come an increase in the fees the city pays for credit card processing . Number of Automated Payments 8 , 000 ' 6 , 000 E3 Credit Card 4 , 000 - ` r- OChecking 2 , 000 0 � r` 00 rn O r-+ n 0 0 0 0 TOOMOI r+ v O O O O O O N N N N N N N r-i O N Numberof Credit Card Transactions Credit Card Processing Fees � n r 151000 $ 40 , 000- - -- tow 13 , 50030 _ $ 291258 10 , 000 ' 000 - 91544 $ $ 20 , 000 51000 -- 5 , 812 ' 3 , 759 j $ 10 , 000 2;75 - 0 - --1 2, 244 - - - $ 0 y. 2006 2007 2008 2009 2010 2011 2012 2006 2007 2008 2009 2010 2011 2012 est est FF Total Utility Bills Sent 55 , 000 50 , 000 45000 # i 40 , 000 i . 35 , 000 j 4 j I E 30 , 000 m T* Ln 00 of O n O O O O O O O � a O O O O O O O O O N N N N N N N N N N rhol O N 41 FINANCIAL AND RECORDS SERVICES EXPENDITURE DETAIL THREE YEAR COMPARISON Actual Actual Estimated 001 . 04 . 514 Expended Approp Required 2011 2012 2013 100 ADMINISTRATION Salaries and Wages $ 175 , 215 $ 179 , 317 $ - Personnel Benefits 49 , 638 571117 - Other Services and Charges 21245 31300 - 230 FINANCIAL SERVICES Salaries and Wages 294 , 961 3071444 4950581 Personnel Benefits 103 , 333 107 , 110 165 , 988 Supplies 11941 21750 21800 Other Services and Charges 32 , 194 40 , 600 51 , 585 400 RECORDS & ELECTIONS ACTIVITIES Other Governmental Services ( Election costs ) - - 29 , 000 TOTAL FINANCIAL AND RECORDS SERVICES $ 659 , 527 $ 697 , 638 $ 744 , 954 % Increase ( Decrease ) Prior Year 5 . 78 % 6 . 78 % Actual Estimated FINANCE PERSONNEL SCHEDULE Approp Required 2012 2013 Finance Director $ 104 , 971 $ 104 , 971 Accounting Manager 74 , 346 76 , 371 Accountant - - Accounting Assistant 58 , 285 58 , 285 Financial Assistant 11 ( 4 . 75 FTE ) 248 , 159 254 , 954 Overtime 1 , 000 17000 Total Salaries $ 486 , 761 $ 495 , 581 % Increase ( Decrease ) Prior Year 1681 % OTHER SERVICES AND CHARGES DETAIL : Financial Services : Professional Services - ( Bank fees , software licensing ) $ 24 , 000 Springbrook software upgrade 14 , 000 Communication (telephone charges ) 21800 Travel 11000 Insurance ( liability) 71985 Repairs and maintenance of small office equipment 300 Registrations for classes , subscriptions , membership dues 1 , 500 Total other services and charges $ 51 , 585 42 OTHER GENERAL GOVERNMENTAL SERVICES FUNCTION The other general governmental services section of the budget provides for all expenses of general operations of the city not provided under a specific fund and department . ACTIVITIES AND SERVICES Other general government includes miscellaneous government expenses such as duplication , printing , postage , dues to the Association of Washington Cities and State Auditor' s Office annual audit fees . General Liability Insurance Assessments COMMENTS ON BUDGET APPROPRIATIONS $ 3509000 A significant portion of the general liability $ 300 , 000 - - -__ $ 250 , 000 insurance assessment to Washington Cities $ 200 , 000 Insurance Authority use to be included in the budget $ 150 , 000 -- - - -- - of - -- -of this department . Now the assessment is $ 100 , 000 — allocated to each department based on number of $ 50 , 000 worker hours . The city-wide assessment for 2007 2008 2009 2010 2011 2012 2013 2013 is $ 193 , 758 . OTHER GENERAL GOVERNMENT SERVICES DETAIL THREE YEAR COMPARISON Actual Actual Estimated 001 . 07 Expended Approp Required 2011 2012 2013 518 900 MISCELLANEOUS Supplies $ 81139 $ 67500 $ 61000 Other Services and Charges 1177429 53 , 900 57 , 275 Intergovernmental Services and Taxes 12 , 552 30 , 500 30 , 600 Interfund Payments for Services 39 , 016 12 , 000 12 , 000 539 200 AIR POLLUTION CONTROL Intergovernmental Services and Taxes ( $ . 33 per capita ) 51594 51679 61600 564 000 MENTAL AND PHYSICAL HEALTH Intergovernmental Services and Taxes 31496 51100 57000 TOTAL OTHER GENERAL GOVERNMENT SERVICES $ 186 , 226 $ 1137679 $ 117 , 475 - 38 . 96 % 3 . 34 % OTHER SERVICES AND CHARGES DETAIL : Professional Services ( AWC membership - $ 13 , 000 , website fee , software license ) $ 29 , 000 Communication ( postage , telephone charges ) 81000 Operating rentals and leases ( postage meter , post office box ) 11600 Insurance ( fidelity ) 11675 Repairs and Maintenance ( copy machines , phone maint . ) 41000 Code book updates , Chamber of Commerce membership , state purchasing fee 13 , 000 Total other services and charges $ 57 , 275 43 UNLIMITED TAX GENERAL OBLIGATION BOND REDEMPTION MISSION STATEMENT This fund accounts for the payment of principal and interest on the bonds issued in 2000 to expand and remodel the city library and the 2005 refunding bonds which refinanced the last ten years of the original library bond issue at a lower interest rate . The original bond issue of 2000 is paid off , only the refunding bonds remain outstanding . REVENUE DETAIL THREE YEAR COMPARISON Actual Adjusted Estimated 239 . 00 Revenue Estimated Revenue 2011 2012 2013 Taxes : 311 100 Real and Personal Property $ 634145 $ 624 , 011 $ 6237361 Total Estimated Resources $ 6347145 $ 624 , 011 $ 623 , 361 EXPENDITURE DETAIL THREE YEAR COMPARISON Actual Actual Estimated 239 . 00 Expended Approp Required 2011 2012 2013 Redemption of General Long Term Debt 591 720 Principal on Library Bonds $ 434 , 000 $ 450 , 000 $ 466 , 000 Interest and Other Debt Service 592 720 Interest on Library Bonds 190 , 069 1743011 157 , 361 Total Unlimited Tax General Obligation Bond Redemption Fund $ 6247069 $ 624 , 011 $ 623 , 361 - 0 . 10 % 44 UNLIMITED TAX GENERAL OBLIGATION BOND REDEMPTION SCHEDULES 2005 Refunding Library Bonds Last Year Principal Interest Total of Payment 2013 $ 466 , 000 $ 157 , 361 $ 6237361 2014 4867000 140 , 119 626 , 119 2015 5009000 1227137 6227137 $ 11452 , 000 $ 419 , 617 $ 17871 , 617 2020 Library Bond Tax Rate per $ 1000 of Assessed Value 0 . 4 0 0 0 r 602 0 . 2 CL N V Li Li I I I I I I I I Li 0 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 est 45 LIMITED TAX GENERAL OBLIGATION BOND REDEMPTION MISSION STATEMENT This fund accounts for the principal and interest on bonds issued in 1996 to construct the police facility and refund a CERB loan . As of 2011 , the police facility bond is paid off and property taxes are no longer dedicated to debt service . This fund also accounts for the principal and interest for two Public Works Trust Fund ( PWTF ) loan for Parker Street , SE 1st Street road improvements , the 2002 street reconstruction project , a 2008 loan obtained for a fire engine , a PWTF loan for some construction costs of NW 38th Ave , and two anticipated loans to replace the HVAC at the Police Facility and to construct the Lacamas Lake Lodge . REVENUE DETAIL THREE YEAR COMPARISON Actual Adjusted Estimated 240 . 00 Revenue Estimated Revenue 2011 2012 2013 Taxes : 311 100 Real and Personal Property $ 301 , 909 10 , 500 Total Taxes 301 , 909 - 10 , 500 Other Financing Sources : 397 000 Operating Transfers In : 5697679 563 , 520 629 , 984 Total Other Financing Sources 569 , 679 5637520 629 , 984 Total Estimated Resources $ 871 , 588 $ 563 , 520 $ 640 , 484 46 LIMITED TAX GENERAL OBLIGATION EXPENDITURE DETAIL THREE YEAR COMPARISON Actual Actual Estimated 240 . 00 Expended Approp Required 2011 2012 2013 591 210 Police Facility/ Principal $ 285 , 000 $ - $ 79500 220 Fire Pumper/ Engine Loan / Principal 549723 569940 599247 950 SE 1st Street Road Improvements/ Principal 33 , 252 33 , 252 339252 950 Parker Street 1996/ Principal 96 , 429 96 , 429 967429 950 Parker Street 1997/Principal 57 , 857 577857 577857 950 SE 1 st Street Construction / Principal 143 , 988 143 , 988 143 , 988 950 Street Reconstruction / Principal 128 , 765 128 , 765 - 950 NW 38th Ave/ Principal - - 130 , 000 750 Community Center LOCAL/ Principal - - 26 , 547 592 210 Police Facility/ Interest 15 , 533 - 31000 220 Fire Pumper Truck Interest 120682 109465 8 , 159 950 SE 1st Street Road Improvements/ Interest 11829 11663 11496 950 Parker Street 1996/ Interest 17 , 357 14 , 464 11 , 571 950 Parker Street 1997/ Interest 12 , 150 10 , 414 81679 950 SE 1 st Street Construction/ Interest 9 , 359 87639 71919 950 Street Reconstruction / Interest 11288 644 - 950 NW 38th Ave/ Interest - - 13 , 000 750 Community Center LOCAL/ Interest - - 31 , 840 Total Limited Tax General Obligation Bond Redemption Fund $ 8709211 $ 563 , 520 $ 640 , 484 13 . 66 % Parker Street - 1996 PWTF Loan Last Year Funding Principal Interest Total of Payment Source 2013 $ 96 , 429 $ 11 , 571 $ 108 , 000 2014 96 , 429 81679 105 , 108 2015 96 , 428 51785 1027213 2016 TIF Parker Street - 1997 PWTF Loan Last Year Principal Interest Total of Payment 2013 $ 57 , 857 $ 81679 $ 66 , 536 2014 577857 61943 64 , 800 2015 57 , 857 59207 63 , 064 2017 TIF 47 SE 1st Street Improvements - 2001 PWTF Loan Last Year Principal Interest Total of Payment 2013 $ 33 , 252 $ 11496 $ 34 , 748 2014 33 , 252 11330 34 , 582 2015 33 , 252 11164 34 , 416 2021 TIF SE 1st St . Construction - 2003 PWTF Loan Last Year Principal Interest Total of Payment 2013 $ 143 , 988 $ 79919 $ 151 , 907 2014 143 , 988 71199 151 , 187 2015 1437988 61479 150 , 467 2023 TIF Fire Engine - 2008 Loan Last Year Principal Interest Total of Payment 2013 $ 59 , 247 $ 81159 $ 67 , 406 FI F & 2014 61 , 647 51759 67 , 406 REET 1 2015 641144 31262 67 , 406 2016 NW 38th Ave Street Improvements - 2012 PWTF Last Year Principal Interest Total of Payment 2013 $ 130 , 000 $ 13 , 000 $ 143 , 000 2014 130 , 000 12 , 350 142 , 350 2015 130 , 000 111700 1411700 2031 T I F Community Center - 2013 Local Last Year Principal Interest Total of Payment 2013 $ 26 , 547 $ 31 , 840 $ 58 , 387 2014 54 , 687 62 , 085 116 , 772 2015 56 , 886 59 , 886 116 , 772 2033 P I F HVAC Police Facility = 2013 Local Last Year Principal Interest Total of Payment 2013 $ 71500 $ 37000 $ 10 , 500 2014 15 , 000 61000 21 , 000 2015 15 , 000 61000 21 , 000 2033 Taxes * These are estimated . No loan has been taken out yet . 48 FIREMEN ' S PENSION FUNCTION The Firemen ' s Pension budget provides for medical care and pension payments for the city' s regular paid firefighters who were employed prior to January 1 , 1971 . Firefighters retired subsequent to that date will be paid from the Law Enforcement Officers and Firefighters Retirement System administered by the State of Washington . Medical expenses for firefighters employed subsequent to January 1 , 1971 , must be paid by the city General Fund directly. COMMENTS ON BUDGET APPROPRIATIONS Retired firefighter pensions are increased by an amount equal to the change in the Seattle consumer price index January to January each year. There is currently one retired fire marshal and two firefighters receiving subsidy payments to their state pension . REVENUE DETAIL THREE YEAR COMPARISON Actual Adjusted Estimated 611 . 00 Revenue Estimated Revenue 2011 2012 2013 Miscellaneous Revenues : 361 110 Investment Interest $ 23 , 022 - 369 000 Employer Contribution 34 , 521 25 , 000 25 , 000 Total Miscellaneous Revenues 57 , 543 25 , 000 25 , 000 Total Estimated Revenues $ 57 , 543 $ 25 , 000 $ 25 , 000 EXPENDITURE DETAIL THREE YEAR COMPARISON Actual Actual Estimated 611 . 00 . 517 Expended Approp Required 2011 2012 2013 Disability and Retirement : 200 Pension and Disability $ 17 , 361 $ 25 , 000 $ 25 , 000 Total Firemen ' s Pension $ 17 , 361 $ 25 , 000 $ 252000 49 t tina POLICE DEPARTMENT POLICE CHIEF ( 1 ) POLICE CAPTAIN ( 1 ) CLERICAL ANIMAL CONTROL PATROL INVESTIGATIONS ADMINISTRATIVE ( Washougal DIVISION DIVISION DIVISION RECORDS SECTION Contract ) Patrol Sergeant Patrol Sergeant Detective Administrative g Senior Admin . Sergeant ( 1 ) Sergeant ( 1 ) CD Squad A ( 2 ) Squad B ( 2 ) Support Assistant ( 1 ) Patrol Officers Patrol Officers Detective ( 2 ) School Resource Squad Squad B Officer ( 1 ) Admin . Support ( 7 FTE ) ( 8 FTE ) Assist . II ( 1 . 7 FTE ) Code Enforcement Officer ( 1 ) Court Security Officer ( 55 FTE ) Offender Work Crew Leader ( 1 . 2 FTE ) _. JUDICIAL FUNCTION The Police Judge is the chief judicial officer of the city . The city contracts with Clark County for this service and one of the elected District Court Judges of Clark County . ACTIVITIES AND SERVICES The Police Judge hears all cases and has exclusive jurisdiction over offenses defined by ordinances of the city . He has full power and authority to determine all cases , civil or criminal , arising under such ordinances and may pronounce judgment on these cases . COMMENTS ON BUDGET APPROPRIATIONS In 2011 the City of Camas took over managing tai cern cost centers of the Camas/Washougal Municipal Court when Clark County found they could no longer afford to support the satellite operation . Although the County had desired to transfer court operations to downtown Vancouver , the two cities took steps to maintain the court function in East County . The partial transition of the court function back to the City has resulted in reduced expenditures , but also resulted in reduced service levels to the community . The Camas/Washougal Municipal Court is currently closed to the public on Mondays , Wednesdays and Fridays . While the City took over managing the infrastructure expenses for the facility , it kept that part of the contract for all of the Clark County employees , including the judges and clerks . We spent many staff hours in 2012 investigating the possibility of forming our own Municipal Court and breaking away from contracting with Clark County for those services . This project will carry over into 2013 as the two cities attempt to determine which methodology is most efficient and in the best interest of the community . 51 JUDICIAL EXPENDITURE DETAIL THREE YEAR COMPARISON Actual Actual Estimated 001 . 02 . Expended Approp Required 2011 2012 2013 512 500 MUNICIPAL COURT Salaries and Wages $ - $ - $ 51000 Personnel Benefits - - 17600 Supplies 81000 31914 41000 Other Services and Charges 84 , 500 50 , 825 85 , 000 Professional services ( $ 21 , 000 for janitorial , courier services ) Communication ( $ 1 , 000 ) Operating Rents ( $ 38 , 000 ) Insurance ( $ 1 , 000 ) Public Utility ( $ 14 , 000 ) Repairs ( $ 4 , 000 ) Misc . ( $ 6 , 000 ) Intergovernmental Services and Taxes 124 , 500 123 , 772 1297000 515 500 INDIGENT DEFENSE Other Services and Charges 48 , 000 45 , 500 51 , 000 TOTAL JUDICIAL $ 265 , 000 $ 224 , 011 $ 275 , 600 % Increase ( Decrease ) Prior Year - 15 . 47 % 23 . 03 % Actual Estimated JUDICIAL PERSONNEL SCHEDULE Approp Required 2012 2013 Court Coordinator ( 0 - 2012 , 1 ( Dec ) - 2013 ) $ - $ 51000 Total Personnel $ - $ 51000 52 LAW ENFORCEMENT DEPARTMENT MISSION STATEMENT The mission of the Camas Police Department is to protect lives and property in our community and to maintain public order . DEPARTMENTAL GOALS FOR 2013 Training of new enforcement staff and transitions into new positionwill be a main goal for 2013 . Duri s ng the last half of 2012 , the department experienced a large volume of transition of staff. Four new police officers were hired during this period , all of whom were assigned to uniformed patrol . At the same time , the department has promoted an existing officer to the position of sergeant , and has changed assignments for three other members who will be working as detectives or the School Resource Officer . The agency will also be undergoing a transition of equipment in the area of less lethal - long distance weapons . We were notified in 2012 that TASER International would no longer be manufacturing or supporting the TASER rifle . The TASER rifle was the Camas P . D . platform for long distance - less lethal tactical situations . In 2013 the department will be confirming a new less lethal platform , will acquire the tools , and will train and certify staff . Also in 2013 will be our formal Accreditation audit from the Washington Association of Sheriffs and Police Chiefs . The police department was last awarded the status as an accredited police department in May of 2009 . ACTIVITIES AND SERVICES The activities of the Police Department are varied and encompass a wide degree of services not normally associated with the standard police function . Of course , they include enforcing criminal violations , traffic enforcement , investigating a variety of non - criminal complaints and providing safety for persons and property . We also perform downtown parking enforcement and nuisance abatement through the work of a Code Enforcement Officer . The Camas School District and the City of Camas co -fund one full -time police officer position to provide safety and protection to our schools . The offender work crew program continues to provide services back to the community while reducing costs in prisoner incarceration fees paid to Clark County . We operate a detective unit that is planned to be staffed by three sworn officers this coming year . This unit conducts investigations into serious crime , including person crimes , narcotics and vice crimes . The detective unit will handle investigations of sexual assaults and child abuse . Through a cooperative effort with the City of Washougal , we receive animal control services on a contract basis . The City of Washougal is also a partner in the operation of the local municipal court . Unique to this cooperative approach , both cities share the costs of both of these programs without any charges for administrative overhead . Through this true " actual cosy ' approach both communities are able to enjoy these services at the lowest possible cost to the taxpayer . 53 LAW ENFORCEMENT EXPENDITURE DETAIL THREE YEAR COMPARISON Actual Actual Estimated 001 . 08 . Expended Approp Required 2011 2012 2013 521 100 ADMINISTRATION Salaries and Wages $ 330 , 702 $ 356 , 307 $ 3639618 Personnel Benefits 108 , 799 1319500 125 , 394 Supplies 69551 4 , 700 61000 Other Services and Charges Professional Services 10 , 551 69000 41400 Communications ($ 980 ) , Travel ( $2 , 400 ) 99126 81400 10 , 780 Repairs/Maint. ( $ 3 , 000 ) , Registrations and laundry ( $4 , 400 ) Interfund Payments for Services 15 , 156 269359 23 , 983 521 POLICE OPERATIONS 220 PATROL AND INVESTIGATIONS Salaries and Wages 11762 , 955 11885 , 699 11943 , 573 Overtime 95 , 099 55 , 000 60 , 000 Personnel Benefits 6837241 725 , 900 791 , 586 Supplies 417461 32 , 700 23 , 550 Other Services and Charges 27 , 131 549050 80 , 990 Professional Service ( $ 5 , 000 ) , Uniform Cleaning ( $ 8 , 500 ) , Communication ( $ 30 , 990 ) Insurance ( $ 31 , 000 liability) , Travel ($ 1 , 500 ) , Advertising ( $ 500 ) , Repairs and Maint . ($ 3 , 500 ) Intergovernmental Services 11 , 343 18 , 000 256 , 735 Interfund Payments for Services 1899157 182 , 070 196 , 760 300 COMMUNITY SERVICES Interfund Payments for Services 31552 - - 400 TRAINING Supplies 47256 99000 13 , 250 Other Services and Charges 11 , 476 14 , 725 21 , 175 Travel ( $ 12 , 200 ) Registrations , publications ( $ 8 , 975 ) Intergovernmental Services 800 91000 21000 500 FACILITIES Salaries and Wages 61018 81000 81000 Personnel Services 11866 29700 21700 Supplies 61903 81500 81500 Other Services and Charges 82 , 656 869300 93 , 600 Insurance ($ 8 , 400 property insurance ) , Public Utilities ( $47 , 000 ) Repairs and Maintenance ($ 19 , 000 ) Janitorial and mat cleaning services ( $ 19 , 200 ) 54 LAW ENFORCEMENT EXPENDITURE DETAIL THREE YEAR COMPARISON ( Continued ) Actual Actual Estimated 001 . 08 Expended Approp Required 2011 2012 2013 700 CODE ENFORCEMENT Salaries and Wages 537666 56 , 105 565105 Personnel Benefits 277601 30 , 088 31 , 009 Supplies 11229 900 900 Other Services and Charges 11958 11400 17200 Miscellaneous ($ 700 ) , Travel ($ 500 ) Interfund Payments for Services 17800 5 , 486 51569 920 OTHER MUNICIPAL SERVICES - SOCIAL SERVICES Salaries and Wages 67 , 845 42 , 524 - Personnel Benefits 18 , 875 81000 - Other Services and Charges 498 - - 930 FINGERPRINTING/OTHER AGENCY Intergovernmental Professional Services 1 , 949 67500 - 517 200 DISABILITY AND RETIREMENT LEOFF- 1 Personnel Benefits 1173739 126 , 000 121 , 500 528 600 COMMUNICATION , OPERATIONS , CONTRACTED SERVICES Intergovernmental Services 207 , 907 224 , 500 - 528 800 COMMUNICATIONS , GENERAL Supplies 346 350 - Other Services and Charges 25 , 796 26 , 500 - Communication ( $ 30 , 690 cell phones , pagers , telephone , $ 1 , 500 Smead software contract) Repairs and Maintenance ( $ 1 , 500 repair phones and radios ) 591 210 CAPITAL OUTLAY Land Improvements 607000 Chain Link Fencing ( $ 60 , 000 ) Machinery and Equipment - HVAC system 67325 - 300 , 000 TOTAL LAW ENFORCEMENT AND COMMUNICATIONS $ 319427333 $ 49153 , 263 $ 41612 , 877 % Increase ( Decrease ) Prior Year 5 . 35 % 11 . 07 % 55 Statistics The charts below reflect the calls logged and reports written by the Police department for a seven year time period . Calls Logged 16 , 000 - - - - - - - 13 , 392 12 , 000 91427 9 , 279 81000 T—F 41000 0 2006 2007 2008 2009 2010 2011 2012 est mod Reports Written 61000 5 , 000 S 3 , 770 4 , 023 4 , 000 r 3 , 313 33288 31000 21000 i 11000 2006 2007 2008 2009 2010 2011 2012 est K The chart below reflects the traffic enforcement activity for a five year time period . Traffic Enforcement Activity 6 , 000 O Warnings © Citations 5 , 000 4 , 000 3 , 000 2 , 000 - - -- kk 1 , 000 1 It 0 2006 2007 2008 2009 2010 2011 2012 est . 56 Actual Estimated LAW ENFORCEMENT PERSONNEL SCHEDULE Approp Required 2012 2013 Police Chief $ 1247718 $ 125 , 395 Police Captain 1007529 1059146 Senior Admin Support Assistant 60 , 288 60 , 645 Admin Support Assistant II ( 1 . 7 FTE ) 70 , 322 71 , 982 Administrative Overtime 450 450 Police Sergeant ( 6 FTE ) 545 , 176 540 , 052 Police Officers ( 17 FTE - 2012 , 18 - 2013 ) 1 , 261 , 825 11317 , 527 Police Operations Overtime 55 , 000 607000 Holiday Pay 787698 85 , 994 Code Enforcement Officer 55 , 905 55 , 905 Code Enforcement Overtime 200 200 Social Services Specialist 42 , 324 - Social Services Specialist Overtime 200 - TOTAL LAW ENFORCEMENT $ 29395 , 635 $ 21423 , 296 % Increase ( Decrease ) Prior Year 1 . 15 % Police Officers Per 1000 Capita 3 . 00 2 . 50 LM 2 . 00 v 1 64 1 . 60 1 . 56 ' — 1 . 48 1 . 45 44:: 1 . 50 1 . 50 1 . 52 7 SJO 1z27- vI 1 . 00 ILO La:j 0 . 50 0 . 00 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 est Population date = April 1 57 DETENTION AND CORRECTION FUNCTION The detention and correction budget provides for cost of care of prisoners and parole services . ACTIVITIES AND SERVICES Prisoners are detained in the city jail temporarily . All other prisoners are held either in the Clark County Sheriffs Office or Skamania County jail . The city reimburses the county for board of prisoners and probation services . DETENTION AND CORRECTION EXPENDITURE DETAIL THREE YEAR COMPARISON Actual Actual Estimated 001 A M23 Expended Approp Required 2011 2012 2013 300 PROBATION AND PAROLE SERVICES Salaries and Wages $ 61 , 306 $ 64 , 625 $ 64 , 625 Personnel Services 10 , 373 12 , 500 11 , 127 Supplies 41340 51200 51200 Other Services and Charges 31329 5 , 450 51700 Intergovernmental Services 78 , 351 82 , 471 85 , 285 I nterfund Payments 61588 7P749 61854 600 CARE AND CUSTODY OF PRISONERS Salaries and Wages 290015 321134 32 , 517 Personnel Services 10 , 804 13 , 974 141700 Supplies 56 200 - Other Services and Charges 614 600 400 Intergovernmental Services 166 , 838 270 , 150 2421190 TOTAL DETENTION AND CORRECTION $ 371 , 615 $ 4959053 $ 468 , 598 % Increase ( Decrease ) Prior Year 33 . 22 % - 5 . 34 % Actual Estimated DETENTION AND CORRECTION PERSONNEL SCHEDULE Approp Required 2012 2013 Offender Crew Leader ( 2 at . 6 FTE ) $ 64 , 625 $ 64 , 625 Court Security Officer ( . 55 FTE ) 32 , 134 32 , 517 Total Personnel $ 96 , 759 $ 97 , 142 % Increase ( Decrease ) Prior Year 0 . 40 % 58 ANIMAL CONTROL MISSION STATEMENT The Animal Control Department provides for animal control expenses . ACTIVITIES AND SERVICES The City of Camas and the City of Washougal operate the Animal Control services under an interlocal agreement with the City of Washougal administering the program . The City of Washougal also operates an animal control facility . Costs budgeted here are the City of Camas ' anticipated share of its costs . OTHER PHYSICAL ENVIRONMENT EXPENDITURE DETAIL THREE YEAR COMPARISON Actual Actual Estimated 001 A 6 Expended Approp Required 2011 2012 2013 554 300 ANIMAL CONTROL Supplies $ 11226 $ 500 $ 500 Intergovernmental Services 91 , 592 939500 95 , 370 Total Other Physical Environment $ 92 , 817 $ 94 , 000 $ 957870 % Increase ( Decrease ) Prior Year 1 . 27 % 1 . 99 % 59 CAMAS =WASHOUGAL FIRE DEPARTMENT Fire Chief ( 1 ) Division Chief Division Chief Fire Marshal ( 1 ) of EMS ( 1 ) Administrative Senior Assistant ( 1 ) Administrative Support Deputy Fire Assistant 1 Training Captain Marshal ( 1 ) ( 1 ) rn 0 Battalion Chief Battalion Chief Battalion Chief 'A ' Shift ( 1 ) ' B ' Shift ( 1 ) ' C ' Shift ( 1 ) i Station ( 1 Station 42 Station 171 Station 41 Station 42 Station 171 Station 41 Station 42 Station 171 Captain ( 1 ) Captain ( 1 ) Captain ( 1 ) Captain ( 1 ) Captain ( 1 ) Captain ( 1 ) Captain ( 1 ) Captain ( 1 ) Captain ( 1 ) Firefighter/ Firefighter/ Firefighter/ Paramedic Paramedic Paramedic ( 7 ) ( 7 ) ( 7 ) Firefighter Firefighter Firefighter ( 5 ) ( 6 ) ( 5 ) i f FIRE DEPARTMENT MISSION STATEMENT To provide the highest quality service to our community through the protection and preservation of life and property . DEPARTMENTAL GOALS FOR 2013 1 . Continue to develop plans for a permanent consolidation of resources with Washougal to eliminate duplication of efforts , improve services , and reduce costs . 2 . Improve budget funding where possible and feasible to improve services available to the community . 3 . Provide proper training programs to keep employees safe from harm and injury . 4 . Continue to aggressively monitor the use of discretionary overtime and other expenditures . 5 . Pursue new grant opportunities to lessen the financial impact on the city's general fund . A top grant priority for 2013 would be to secure a grant that would allow replacement of one of our oldest fire apparatuses . 6 . Create a fire apparatus replacement plan . ACTIVITIES AND SERVICES Your Camas Fire Department normally has a staff of 44 personnel serving the community from two fire stations . However , due to the current long -term merger with Washougal the total staffing of the Camas -Washougal Fire Department features 56 career , administrative , and support personnel , and over 30 volunteer firefighters . A total of 26 of our personnel are cross -trained as firefighter/paramedics . All other staff are trained to a minimum of firefighter/ IV tech . We provide these services and operational deployment from four fire stations located throughout Camas and Washougal . The administrative offices include the fire chief and one administrative assistant whose duties are to manage day4o - day emergency and non - emergency operations of the fire department . The fire prevention office is staffed by the division chief-fire marshal and the deputy fire marshal , who are responsible for plan review , fire investigations , permit review , fire and life safety inspections , fire safety education , code review , school inspections , and the reviewing of new construction plans and follow up on fire prevention complaints . The training division is supervised by a training captain , who is responsible for coordinating and scheduling the training requirements for all of the department' s members . The training captain reports to the division chief of emergency medical services . Your department is an all hazards department that has the same capabilities as most urban fire departments . The department responds to nearly 5 , 000 fire and medical incidents per year . Over 70 % of emergencies are medical in nature . 61 FIRE DEPARTMENT EXPENDITURE DETAIL THREE YEAR COMPARISON Actual Actual Estimated 001 . 09 Expended Approp Required 2011 2012 2013 522 100 ADMINISTRATION Salaries and Wages $ 108 , 655 $ 80 , 842 $ 839892 Personnel Benefits 29 , 890 42 , 644 27 , 050 Other Services and Charges 91237 31200 3 , 750 Interfund Payments for Services 11520 31300 27907 522 210 FIRE SUPPRESSION Salaries and Wages 17658 , 326 19625 , 662 117347532 Overtime 130 , 057 120 , 000 1307000 Personnel Benefits 526 , 856 565 , 129 623 , 490 Supplies 21 , 934 61 , 298 29 , 500 Grant awards ( $ 31 , 197 ) Other Services and Charges 60 , 512 75 , 800 96 , 837 Professional Services ( $ 2 , 100 for equipment testing ) Communication ( $ 21 , 000 ) , Insurance ( $ 38 , 237 liability) Repairs and Maintenance ( $ 29 , 5000 on equip . & vehicles ) Laundry , turnout cleaning , fire codes ( $ 6 , 000 ) Interfund Payments for Services 91482 10 , 560 80 , 149 230 WATER SERVICE Supplies 997 - - Other Services and Charges 91000 11 , 500 11 , 500 ( public utility- hydrant rental ) 300 FIRE PREVENTION AND INVESTIGATION Salaries and Wages 86 , 145 86 , 426 89 , 763 Overtime 4 , 775 51000 41000 Personnel Benefits 16 , 001 18 , 540 17 , 229 Supplies 11550 31500 31500 Other Services and Charges 11244 21750 21000 Interfund Payments for Services 61348 6 , 585 69585 450 TRAINING Supplies 115 500 17000 Other Services and Charges 3 , 428 71000 81000 Training ( $ 1 , 500 ) Travel ( $ 1 , 500 ) Registration , publications ( $ 5 , 000 ) 500 FACILITIES Salaries and Wages 31904 57000 51000 Personnel Benefits 11740 29000 21000 Supplies 31247 51250 51500 Other Services and Charges 35 , 043 40 , 000 34 , 585 Professional Services ( $ 2 , 000 pest control , Sonitrol ) Insurance ( $ 4 , 585 property insurance ) Public Utility ( $ 207000 ) Repairs and Maintenance ( $ 8 , 000 on bldg . , HVAC , maintenance of station 42 and drill tower ) 62 FIRE DEPARTMENT EXPENDITURE DETAIL THREE YEAR COMPARISON ( Continued ) Actual Actual Estimated 001 . 09 Expended Approp Required 2011 2012 2013 517 200 DISABILITY AND RETIREMENT = LEOFF 1 Personnel Benefits $ 533520 $ 53 , 500 $ 687000 Pension & Disability 34 , 521 349500 34 , 500 528 COMMUNICATIONS 600 OPERATIONS , CONTRACTED SERVICES Intergovernmental Services 66 , 749 627900 - 800 COMMUNICATIONS , GENERAL Supplies 963 11000 - Other Services and Charges 247520 24 , 600 - Professional Services ( $ 100 ) Communication ( $ 21 , 000 for phones , internet ) Repairs and Maintenance ( $ 2 , 500 for radio repairs ) TOTAL FIRE CONTROL AND COMMUNICATIONS $ 21910 , 279 $ 21958 , 986 $ 31105 , 269 OYO Increase ( Decrease ) Prior Year 1 . 67 % 4 . 94 % 63 Actual Estimated FIRE DEPARTMENT PERSONNEL SCHEDULE Approp Required 2012 2013 Fire Chief ( . 5 FTE ) $ 54 , 855 $ 57 , 150 Sr . Admin Support Assistant ( . 5 FTE ) 257987 26 , 742 Division Chief ( . 2 FTE ) 18 , 641 197511 Battalion Chiefs ( 2 . 4 FTE ) 2395271 242 , 542 Fire Captain ( 7 ) 619 , 464 635 , 344 Engineers ( 3 - 2012 , 0 - 2013 ) 224 , 316 - Firefighter/ Paramedic ( 4 . 5 FTE - 2012 , 2 . 8 FTE - 2013 ) 348 , 810 221 , 710 Firefighter ( 2 FTE - 20129 8 . 5 FTE - 2013 ) 142 , 416 580 , 462 Holiday Pay 33 , 730 34 , 963 Fire Suppression Overtime 120 , 000 130 , 000 Deputy Fire Marshal ( 1 ) 857440 89 , 763 Fire Prevention Overtime 51000 41000 Total Fire Control $ 19917 , 930 $ 27042 , 187 % Increase ( Decrease ) Prior Year 6 . 48 % 64 Statistics 2008 2009 2010 2011 2012 ( Est . ) Fire Alarms Residential tructure Fires tructure Fires - Other than Residential 8 10 3 8 10 Structures Other than a Building 4 Cooking Fires 8 9 6 4 10 Chimney Fires 1 2 0 5 Trash or Rubbish Fires 13 12 9 11 14 Passenger Vehicle Fires 6 5 8 10 6 Brush or Grass Fires 17 21 16 18 2 ther 12 9 11 11 12 ota $ 5 9 75 84 EM Rescue Assist EM rew913 792 913 995 928 azar ous Condition Flammable Liquid Spill 4 5 5 3 8 Gas lea 2 3 4 11 8 E ectrical Wiring Equipment Problem 7 11 10 6 14 Power Line Down 0 0 0 1 8 Other 16 6 5 1 Total 29 25 24 22 46 Good Intent Dispatched & Canceled 168 187 147 237 272 Wrong Location No Incident Found 26 25 24 33 20 Smoke - Odor or Smoke -Steam 14 15 17 17 14 Other 25 20 30 44 24 Total 233 247 219 331 330 False Alarms False Alarms 15 11 10 23 8 Malicious 3 2 7 2 6 System Malfunction 20 20 20 24 Smoke Detector Malfunction 3 10 4 8 8 Other 25 24 24 17 1 Total 74 67 65 70 58 Service Calls Public or Invalid Assist- General Service 611 491 671 801 80 Severe Weather evere A eather 1 01 01 11 0 TOTALS 1 , 396 19270 19363 1 , 590 1 , 526 Service Calls 5 % Fire Alarms False Alarms I 5 % 4 % Good Intent 22 % EMS & Rescue Hazardous Condition .� 61 % 3 % Fire Incidents by Type e - 2012 est . 65 EMERGENCY SERVICES FUNCTION Emergency management provides for safety , food , aid and housing to citizens during time of disaster . ACTIVITIES AND SERVICES The emergency management budget provides for an intergovernmental payment to the county emergency services operation . The cost is based on per-capita . EMERGENCY SERVICES EXPENDITURE DETAIL THREE YEAR COMPARISON 001 . 11 . 525 Actual Actual Estimated Expended Approp Required 2011 2012 2013 100 ADMINISTRATION Intergovernmental Services $ 15 , 413 $ 17 , 000 $ 19 , 000 TOTAL EMERGENCY SERVICES $ 15 , 413 $ 17 , 000 $ 19 , 000 Increase ( Decrease ) Prior Year 10 . 30 % 11 . 76 % 66 EMERGENCY RESCUE MISSION STATEMENT To provide the highest quality service to our community through the protection and preservation of life and property . SERVICES PROVIDED The Camas Fire Department provides paramedic service and ambulance transports to the communities of Camas , Washougal , and East County Fire and Rescue . This service is provided by Camas firefighter/ paramedics and firefighter/ EMTs from Washougal and East County Fire and Rescue , and the dedicated volunteers of all agencies . This service is the result of an over thirty year EMS levy that the communities have regularly supported . Camas is the only fire department in Clark County that provides paramedic response and transport services . This provides for faster and better medical care without interruption of treatment . Demand for service continues to increase steadily while the cost of service continues to rise and federal reimbursements decline . Every effort is made to maintain or reduce costs . In July of 2011 , the Camas and Washougal Fire Departments entered in to a unique trial merger to explore if the partnership could save money for the EMS fund and improve services to the community . This merger will remain in place until at least December 31 , 2013 . The partnership has already shown noticeable savings as well as providing for higher staffing levels at Washougal Station 171 and decreased response times in that area . It is hoped that this combined service will continue well beyond 2013 as a way to continue to provide elevated services in a fiscally responsible manner during difficult economic times . 67 EMERGENCY RESCUE REVENUE DETAIL THREE YEAR COMPARISON Actual Adjusted Estimated 115 . 00 Revenue Estimated Revenue 2011 2012 2013 291 740 Beginning Appropriated Fund Balance $ - $ 1501000 311 100 Taxes : Real and Personal Property 9111956 8891000 171601700 Total Taxes 911 , 956 8897000 11160 , 700 Intergovernmental Revenue : 331 970 Fed Grant - Homeland Security - - 1201000 334 040 State Grants 11738 11700 - 342 260 Shared Costs -Ambulance , Rescue , 9221642 761 , 000 745 , 300 Emergency Aid Total Intergovernmental Revenue 924 , 380 762 , 700 865 , 300 Charges for Goods and Services 341 810 Printing and Duplicating 50 - - 342 600 Ambulance and Emergency Aid Fees 949 , 824 9401000 999 , 800 347 900 Culture and Recreation ( First- aid /CPR classes ) 11460 33208 31500 Total Charges for Goods and Services 9511334 9431208 110031300 Fines and Penalties 359 900 Late Fees 11 , 759 101000 13 , 033 Total Fines and Penalties 111759 101000 131033 Miscellaneous Revenues : 361 110 Investment Interest 688 100 500 367 000 Contributions and Donations - Private Sources 180 500 500 369 900 Other Miscellaneous Revenue 61832 11000 17000 Total Miscellaneous Revenues 71701 11600 21000 Total Other Financing Sources : 391 800 Intergovernmental Loan Proceeds - - 1501000 397 000 Operating Transfers In - 847939 - Total Other Financing Sources - 841939 150 , 000 Total Estimated Revenues 218077130 216911447 311941333 Total Estimated Resources $ 2 , 807 , 130 $ 2 , 841 , 447 $ 3 , 194 , 333 68 EMERGENCY RESCUE EXPENDITURE DETAIL THREE YEAR COMPARISON Actual Actual Estimated 115 . 00 Expended Approp Required 2011 2012 2013 522 710 ADMINISTRATION Salaries and Wages $ 108 , 655 $ 80 , 842 $ 83 , 892 Overtime - 500 500 Personnel Benefits 341077 47 , 198 311395 Supplies 543 350 - Other Services and Charges 31572 - 250 Principal on Ambulance Loan - - 151000 Interest 31097 41000 81500 Interfund Payments 135 , 842 136 , 724 136 , 331 720 AMBULANCE SERVICES Salaries and Wages 175441727 115171394 11619 , 310 Overtime 173 , 324 173 , 000 1841000 Personnel Benefits 5017278 523 , 299 609 , 274 Supplies 115 , 425 1287000 1347500 Other Services and Charges 88 , 009 73 , 800 82 , 368 Professional services ( $ 7 , 000 for medical oversight) Operating rentals ( $ 3 , 200 for oxygen cylinders) Insurance ( $ 25 , 968 liability & property insurance ) Repairs and Maintenance ( $ 22 , 500 for equipment & ambulances) Communication , advertising , medical waste disposal , laundry ( $ 23 , 700 ) I-nterfund Payments for Services 47681 21640 1311513 700 TRAINING Supplies 11100 21000 21000 Other Services and Charges 31440 71500 61000 Travel ( $ 1 , 000 ) , Training , Registrations , Misc . ( $ 5 , 000 ) 528 600 COMMUNICATIONS , ALARMS AND DISPATCH OPERATIONS , CONTRACTED SERVICES Intergovernmental Services and Taxes 1237525 1221000 - 800 COMMUNICATIONS , GENERAL Supplies 1 , 321 21500 - Other Services and Charges 19 , 499 19 , 700 - Communication ( $ 17 , 200 for phones , internet , etc . ) Repairs and Maintenance ( $ 2 , 500 for radio repairs ) 594 260 CAPITAL OUTLAY Ambulance 1507000 TOTAL EMERGENCY RESCUE FUND $ 21862 , 114 $ 21841 , 447 $ 3 , 194 , 833 % Increase ( Decrease ) Prior Year - 0 . 72 % 12 . 44 % 69 Actual Estimated EMERGENCY RESCUE PERSONNEL SCHEDULE Approp Required 2012 2013 AMBULANCE , RESCUE AND EMERGENCY AID Fire Chief ( . 5 FTE ) $ 54 , 855 $ 571150 Sr . Admin . Support Specialist ( . 5 FTE ) 25 , 987 26 , 742 Administrative Overtime 500 500 Division Chief ( . 8 FTE ) 745563 78 , 046 Battalion Chiefs ( . 6 FTE ) 597817 607635 Engineers ( 3 - 2012 , 0 - 2013 ) 2459664 - Firefighter/ Paramedic ( 14 . 5 FTE - 2012 , 18 . 7 FTE - 2013 ) 19107 , 951 11447 , 118 Holiday Compensation 29 , 399 33 , 511 Ambulance Overtime 173 , 000 184 , 000 TOTAL AMBULANCE , RESCUE AND EMERGENCY AID $ 17771 , 736 $ 17887 , 702 % Increase ( Decrease ) over prior year 6 . 55 % Emergency Rescue Revenues , Expenditures , Fund Balance and Fund Balance Goals $ 3 , 500 , 000 $ 3 , 000 , 000 $ 2 , 500 , 000 $ 2 , 000 , 000 $ 1 , 500 , 000 $ 1 , 000 , 000 $ 500 , 000 $ 0 2007 2008 2009 2010 2011 2012 est . 2013 est . D Revenues Expenditures —f— Fund Balance Fund B . Goal 70 Statistics Through the EMS levy and mutual aid agreements , the Camas Fire Department provides paramedic services to many areas in Eastern Clark County . The information below details the number of calls for service to the different geographic areas . On average , just under sixty percent of calls for service involve a patient transport to a hospital . Camas Washougal ECF & R Vancouver Total Transported 2008 11177 952 432 132 27693 11 , 533 57 % 2009 11300 879 476 120 27775 17529 55 % 2010 17137 13077 388 170 21772 13697 61 % 2011 11199 1 , 153 458 191 37001 11788 60 % 2012 Est . 13220 17136 403 230 25989 117681 56 % Number of Calls 31500 ❑ Camas 31001 2 , 989 310002693 2 ;772-- ---- - - - - ❑ Washougal 2 , 500 2 , 000 ❑ ECF & R 1 , 500 11000 _ _ ❑ Vancouver 500 - - - _ - -- - - - - - - - - - - - - - -- - 13 -- - -- - ❑ Total 11 FH0 2008 2009 2010 2011 2012 Est . The county ' s response system is designed around American Heart Association recommendations for the most critical cardiac arrest patient . That recommendations is that ALS services be at the patient ' s side within 8 minutes of initial arrest . The average response times for Camas Fire Department are well within those guidelines . kk f Average Response Times 5 : 54 5 ; 47 5 : 50 6 : 21 U) rr 2008 2009 2010 2011 2012 ( est . ) 71 Fire & EMS Department Personnel Schedule Actual Estimated FTE Approp . Required 2012 2013 2012 2013 Fire Staff Fire Chief 0 . 5 0 . 5 $ 547855 $ 57 , 150 Sr . Admin Support Asst . 0 . 5 0 . 5 259987 26 , 742 Division Chief 0 . 2 0 . 2 187641 19 , 511 Battalion Chief 2 . 4 2 . 4 2397271 242 , 542 Fire Captain/ Paramedic 3 . 0 4 . 0 2777704 375 , 468 Fire Captain 4 . 0 3 . 0 3411760 259 , 876 Fire Engineer 3 . 0 0 . 0 224 , 316 AND Firefighter/Paramedic 4 . 5 2 . 8 348 , 810 221 , 710 Firefighter 2 . 0 8 . 5 142 , 416 580 , 462 Holiday Pay 33 , 730 34 , 963 Overtime 120 , 000 130 , 000 Deputy Fire Marshal 1 . 0 1 . 0 85 , 440 89 , 763 Overtime 51000 41000 Fire FTE 21 . 10 22 . 90 $ 17917 , 930 $ 27042 , 187 MENNEN EMS Staff Fire Chief 0 . 5 0 . 5 $ 547855 $ 571150 Sr . Admin Support Asst . 0 . 5 0 . 5 25 , 987 26 , 742 Overtime 500 500 Division Chief 0 . 80 0 . 80 74 , 563 78 , 046 Battalion Chief 0 . 60 0 . 60 59 , 818 60 , 635 Paramedic Engineer 3 . 00 0 . 00 245 , 664 - Firefighter/ Paramedic 14 . 50 18 . 70 171077950 114471118 Holiday Pay 29 , 399 337511 Overtime 173 , 000 184 , 000 EMS FTE 19 . 90 21 . 10 177717736 17887 , 702 Total Fire/ EMS FTE 41 . 00 44 . 00 $ 316897666 $ 37929 , 889 INS 72 , x Ii . �} ' . t .-J ¢ .- ' : f � k� a , rS rr'r "' h` `1. :, ^ r �d L . l � ;. r . • y '4 ��'�na . �ti 4 _� Z�„? . : ' �E t _ _, ,.� 1 - q .�, MA LIBRARY Library Board Library Director of Trustees ( 1 FTE) Administrative Youth Support Sery ices Assistant II ( 1 FTE ) Librarian ( 1 FTE ) Assistant Library Director ( 1 ) Library Associates Circulation Sery ices ( 5 FTE ) Specialist ( 1 FTE ) Pages ( 3 . 45 FTE ) Substitutes ( . 33 FTE ) 73 LIBRARY DEPARTMENT MISSION STATEMENT The Camas Public Library exists to enrich lives , encourage self- education and promote an enlightened citizenry by providing free access to diverse and expansive collections . DEPARTMENT GOALS FOR 2013 1 . Continue to provide a wide array of quality contemporary library services , materials , programs , and facilities for customers of all ages . 2 . Provide superior customer service . 3 . Successful celebrations of 90 years of public libraries in Camas and the 10th anniversary of the " new" library building . ACTIVITIES AND SERVICES The strategic plan calls for expanding and improving collections , strengthening early childhood as well as adult learning opportunities , increasing library sponsored events , refining library marketing , and exploring and deploying new systems for service delivery . These will continue to drive the library ' s efforts . In 2013 , the Camas Public Library will continue to adapt to new circumstances and a changing environment . Over 260 , 000 people will enter the building to utilize services and will borrow over 300 , 000 items , including e - books . Through activities such as a summer reading program for all ages ( preschool to senior citizens ) , weekly story times , after school programs , and regularly scheduled - and special - adult events , the library provides informational , educational , recreational , and cultural activities to over 1 , 500 participants each month . With services such as reference , readers ' advisory , free public computers , public meeting spaces , and an art gallery , the library is a community commons that touches the lives of Camas residents . The library remains a robust , vibrant city function at the heart of downtown Camas for the entire community , not just the 60 % of residents with active library cards . The staff and trustees , along with the Friends & Foundation , look for ways to economically and efficiently provide a diverse selection of services and activities . This will continue in 2013 . COMMENTS ON BUDGET APPROPRIATIONS The library continues to experience accelerated changes as it evolves from a small town book lender to a thriving , mid - sized 21st Century free - choice learning venue meeting the digital and social needs of a changing community as well as a demand for books . This budget is a bare bones budget that will challenge the staff to meet the service expectations of both established and new library members . Open hours will be reduced . The continued low investment in library acquisitions will have an impact that will be felt for years . 74 STATISTICAL INFORMATION 2011 Camas Library in Numbers LibraryItems Circulated Items Loaned 302 , 660 Card Holders 12 , 014 400 , 000 - -- — Circulation per Capita 15 . 55 350 , 000 Items in Collections 105 , 434 300 , 000 Magazine Subscriptions 180 250 , 000Subscription Databases 42 200 , 000 Children ' s Programs 459 150 , 000 Teen Programs 52 100 , 000 Adult Programs 82 50 , 000 Program Attendance 17 , 247 0 Public Computers 26 M Tr Ln k r` oo M 0 N Public Computer Logons 271448 0 0 0 0 0 0 o r+ r+ 0 0 0 0 0 0 0 0 0 0 Holds Placed 243115 Reference Transactions 173366 Book Budget as Percentage of Total Budget 14 % -- - - 12 % 10 % - - - - - — 8 % Ak 6 % 4 % 2 % - - 0 % 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 Summer Reading Participants 2 , 000 '= 1 , 500 O LM 11000 --- -- - - - - - - - - E 500 0 - - 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 75 LIBRARY DEPARTMENT EXPENDITURE DETAIL THREE YEAR COMPARISON Actual Actual Estimated 001 . 30 Expended Approp Required 2011 2012 2013 572 100 ADMINISTRATION Salaries and Wages $ 927368 $ 93 , 205 $ 1597192 Personnel Benefits 29 , 637 367355 55 , 787 Other Services and Charges ( travel ) 280 - 800 200 LIBRARY SERVICES Salaries and Wages 6421260 633 , 952 563 , 286 Personnel Benefits 2307787 249 , 865 232 , 508 Supplies 91722 117400 137000 Other Services and Charges 30 , 873 47 , 375 39 , 325 Professional Services ( $ 3 , 450 ) , Communication ( $ 10 , 080 for postage , phone ) Insurance ( $ 15 , 400 ) , Repairs ( $ 7 , 995 for maintenance contracts ) Misc . ( $ 2 , 400 for printing , registrations , memberships , inter- library loans , catalog databases ) Intergovernmental Services and Taxes 27257 17500 61000 400 TRAINING Other Services and Charges ( travel costs , registration - 100 300 500 FACILITIES Salaries and Wages 41573 61830 61820 Personnel Benefits 17891 21650 21865 Supplies 37987 41925 51500 Other Services and Charges 129 , 080 134 , 271 145 , 950 Professional Services ( $ 36 , 865 for janitorial , alarm monitoring , landscaping ) Communication ( $ 3 , 180 for telephone , postage ) Insurance ( $ 11 , 400 property ) Public Utility ( $ 64 , 740 ) Repairs and Maintenance ( $29 , 765 ) 594 720 CAPITAL OUTLAY Books 777713 80 , 000 807500 TOTAL LIBRARIES $ 132557426 $ 17302 , 428 $ 133117833 Increase ( Decrease ) Prior Year 3 . 74 % 0 . 72 % 76 Actual Estimated PERSONNEL SCHEDULE Approp Required 2012 2013 Library Director $ 93 , 205 $ 957724 Assistant Library Director 73 , 581 63 , 468 Senior Library Associate ( . 8 - FTE 2012 , 0 - 2013 ) 46 , 454 - Library Circulation Services Specialist ( 0 - 2012 , 1 - 2013 ) - 49 , 600 Library Associate ( 3 - FTE - 2012 , 6 - FTE 2013 ) 164 , 202 293 , 575 Admin . Support Assistant II ( . 8 - FTE 2012 , 1 . 2013 ) 36 , 670 48 , 348 Library Assistant ( 3 ) 125 , 844 - Youth Services Librarian 60 , 111 61 , 608 Pages ( 3 . 5 FTE ) 96 , 366 941727 Substitutes ( . 67 - FTE 20127 . 33 - 2013 ) 30 , 724 15 , 428 Total Libraries $ 727 , 157 $ 722 , 478 Increase ( Decrease ) Prior Year -0 . 64 % 77 COMMUNITY DEVELOPMENT DEPARTMENT Community Development Director ( 1 ) . 4 Administration , . 5 Planning , . 1 Building ( Protective Inspection ) Executive Assistant to the City BUILDING DEPT . ENGINEERING DEPT . PLANNING DEPT . Administrator . 4 FTE 00 VT7 Building Official Engineering Planning Manager ADMINISTRATION ( 1 ) Manager ( 1 ) ( Vacant) Plans Examiner PW Project Senior Planner Administrative ( 1 ) Manager ( 1 ) ( 1 ) Assistant ( 1 ) Building Engineer III Planner I Sr. Administrative Inspector 1 ( 1 ) ( 2 ) ( . 8 FTE ) Support Assist ( 1 ) Senior Permit Engineer I Permit Administrative Technician ( 1 ) ( 1 ) Technician 1 ) Support Assist II 1 Sr . Engine=ering Tech ( 1 ) Support Assist I . 8 ) Engineering Tech ( 2 ) COMMUNITY DEVELOPMENT DEPARTMENT Administration MISSION STATEMENT The Community Development Administration Department provides administrative direction , research , secretarial and clerical support for Engineering , Protective Inspections , and Planning Departments as well as for multiple commissions and Council . DEPARTMENT GOALS FOR 2013 1 . Direct and support all divisions of the Community Development Department . 2 . Guide and strengthen a result oriented department through cross training , communication , and development of process improvements . 3 . Manage and maintain department records . ACTIVITIES AND SERVICES The Administration Department includes direction and support staff to the Engineering , Protective Inspections and Planning Departments in support of their program activities and services . With numerous capital projects being funded , management of records continues to be an essential function of the Community Development Department , COMMENTS ON BUDGET APPROPRIATIONS The emphasis of the administrative department in 2013 will continue to include providing support to conduct daily administrative responsibilities . In 2012 , the FTE ' s were reduced through reduction of work hours for the ASAI position . 79 ADMINISTRATION DEPARTMENT EXPENDITURE DETAIL THREE YEAR COMPARISON Actual Actual Estimated 001 . 13 Expended Approp Required 2011 2012 2013 518 900 ADMINISTRATION Salaries and Wages $ 260 , 367 $ 268 , 280 $ 236 , 806 Personnel Benefits 103 , 508 117 , 380 104 , 775 Supplies 204 1 , 600 11300 Other Services and Charges 57400 51200 ( phones , registrations , subscriptions ) 51774 TOTAL ADMINISTRATION $ 369 , 854 $ 392 , 660 $ 348 , 081 % Increase ( Decrease ) Prior Year 6 . 17 % - 11 . 35 % Actual Estimated ADMINISTRATION PERSONNEL SCHEDULE Approp Required 2012 2013 Community Development Director ( . 4 FTE ) $ 43 , 971 $ 43 , 973 Administrative Assistant 56 $ 88 56 $ 92 Executive Assistant to the City Administrator ( . 4 FTE ) 229635 24 , 583 Senior Admin . Support Assistant 54 , 940 54 , 936 Admin . Support Assistant 11 ( 2 - 20121 1 - 2013 ) 90 , 046 46 , 020 Admin , Support Assistant 1 ( 0 - 20121 . 475 - 2013 ) 10 , 602 Overtime 100 100 Total Engineering $ 268 , 280 $ 236 , 806 % Increase ( Decrease ) Prior Year - 11 . 73 % 80 COMMUNITY DEVELOPMENT DEPARTMENT Engineering MISSION STATEMENT The Engineering Department provides general administration and supervision including planning and developing of capital improvement programs and projects for city operations , long range utility and transportation planning , and review of private development submittals and construction for compliance with codes , regulations and policies . DEPARTMENT GOALS FOR 2013 1 . Responsibly manage a variety of funded capital projects . 2 . Review plans , inspect , and monitor residential and commercial developments . 3 . Provide engineering and administrative support for Community Development and other City departments as necessary . ACTIVITIES AND SERVICES The Engineering Department implements many capital improvement programs for the City . These services may include project management for streets , water , sewer , parks , equipment , library , fire and police facilities . Engineering functions include infrastructure design , plans and specifications and inspection for all construction projects in the City . Some projects may require contracting with an outside consulting firm with expertise in a particular discipline . The Engineering Department also provides plan review and inspection services on residential , commercial and industrial developments in coordination with the planning and building departments . 2013 BUDGETARY CONSTRAINTS Eight FTE ' s are proposed under this budget . Staffing levels remain the same levels as the past two years and reduced from 2004 - 2009 levels . With multiple funded capital projects , the Engineering Department is witnessing symptoms associated with an increased workload in the specific area of capital projects . Concern exists for workload stresses particularly in the area of project management and stormwater management . These stresses may manifest themselves in 2013 through decreased efficiency and effectiveness and employee burnout . 81 ENGINEERING DEPARTMENT EXPENDITURE DETAIL THREE YEAR COMPARISON Actual Actual Estimated 001 . 13 Expended Approp Required 2011 2012 2013 518 910 ENGINEERING PLANS AND SERVICES Salaries and Wages $ 503 , 541 $ 5959243 $ 583 , 140 Personnel Benefits 206 , 757 2529090 2457350 Supplies 41416 47500 3 , 500 Other Services and Charges Professional Services 17818 18 , 000 157000 Cell phones , travel , registrations , insurance , etc . 26 , 050 211450 23 , 050 Intergovernmental Services 89599 10 , 000 11 , 000 Interfund Payments for Services 81844 123728 10 , 700 400 TRAINING Other Services and Charges ( travel , registrations ) 11281 27000 - TOTAL ENGINEERING $ 761 , 305 $ 916 , 011 $ 891 , 740 % Increase ( Decrease ) Prior Year 20 . 32 % - 2 . 65 % Actual Estimated ENGINEERING PERSONNEL SCHEDULE Approp Required 2012 2013 Engineering Manager $ 98 , 475 $ 98 , 472 Project Manager 85 , 604 85 , 608 Engineer 111 ( 2 ) 156 , 712 156 , 720 Engineer 1 65 , 142 50 , 640 Senior Engineering Technician 65 , 618 65 , 616 Engineering Technician ( 2 ) 1227492 123 , 084 Overtime 1 , 200 31000 Total Engineering $ 595 , 243 $ 583 , 140 % Increase ( Decrease ) Prior Year -2 . 03 % 82 COMMUNITY DEVELOPMENT DEPARTMENT Planning MISSION STATEMENT The Community Development Department includes current and long - range planning , environmental review , and economic development services . The Planning Department implements the laws of the city and state regarding the use of real property and participates in the development of such laws and associated policies . Planning provides for the orderly management and accommodation of growth in a manner that maintains and enhances the quality of life for the City . DEPARTMENT GOALS FOR 2013 The following are the major goals for year 2013 : 1 . Administer and process land use and development and environmental applications . 2 . Continue efforts to update long range planning documents including the North Dwyer Creek Master Plan and City of Camas Comprehensive Plan . ACTIVITIES AND SERVICES Current (short - range ) planning fulfills the City ' s regulatory role under federal , state , and local land use laws and policies , and takes an active role in developing and updating of said laws . Most notable among these laws and policies are the Zoning Code , Land Development Code , Shoreline Management Master Program and implementing ordinances , State Environmental Policy Act ( SEPA ) , and Regulatory Reform . Development proposals are reviewed and land use approvals granted through these systems . Coordinating development review with other divisions and departments and other agencies with jurisdiction is a major planning division responsibility . Long - range planning focuses on development and implementation of long - range goals and policies guiding future community development . These include growth management strategies , shoreline management policies , Comprehensive Plan and code development , annexations , and participation in regional and state issues . 2013 BUDGETARY CONSTRAINTS The Planning Department will continue with a reduced workforce in 2013 and the Planning Department counter will continue to be closed on Fridays . 83 PLANNING EXPENDITURE DETAIL THREE YEAR COMPARISON Actual Actual Estimated 001 . 15 Expended Approp Required 2011 2012 2013 558 400 TRAINING Other Services and Charges $ 135 $ 21400 $ - 600 PLANNING Salaries and Wages 220 , 499 230 , 103 234 , 911 Personnel Benefits 82 , 770 941111 94 , 213 Supplies 11466 11900 11900 Other Services and Charges : Communications , travel , repairs , advertising 31588 41075 61600 Hearings Examiner - 31500 31500 Environmental Review Services - 31500 31500 Shoreline Management Plan 91386 10 , 000 Other Professional Services 11 , 715 21000 51500 Dues , fees , registrations , subscriptions 1 , 011 11200 11250 Insurance 71640 71000 61500 600 ECONOMIC DEVELOPMENT Other Services and Charges Camas Downtown Association - 15 , 000 15 , 000 C-W Economic Development Association 15 , 285 50 , 000 50 , 000 Sister City Association 21000 21000 21000 RTC 31500 31500 31500 Columbia River Economic Development Council 25 , 150 26 , 000 26 , 000 TOTAL PLANNING AND COMMUNITY DEVELOPMENT $ 384 , 144 $ 456 , 289 $ 454 , 374 % Increase ( Decrease ) Prior Year 18 . 78 % 442 % Actual Estimated PLANNING PERSONNEL SCHEDULE Approp Required 2012 2013 Community Development Director ( . 5 FTE ) $ 54 , 964 $ 54 , 966 Senior Planner ( 0 - 20121 1 - 2013 ) - 76 , 056 Planner II ( 1 - 2012 , 0 - 2013 ) 710702 - Planner 1 ( . 8 FTE ) 521236 52 , 493 Permit Technician 50 , 401 50 , 396 Overtime 800 11000 Total Planning $ 230 , 103 $ 234 , 911 % Increase ( Decrease ) Prior Year 2 . 09 % 84 COMMUNITY DEVELOPMENT DEPARTMENT Protective Inspections ( Building ) MISSION STATEMENT Protective inspections provide for plan review and inspections of regulations relevant to the issuance of building permits , grading permits and other permits not assigned to a specific department . DEPARTMENT GOALS FOR 2013 The following are major goals for 2013 : 1 . Maintain a plan review timeframe of approximately four weeks . 2 . Respond to all inspection requests received prior to 6 : 00 AM each workday on the same day . 3 . Commercial and industrial construction project remain as a high priority . ACTIVITIES AND SERVICES The building department enforces the International Building Code , Mechanical Code , Plumbing Code , the State of Washington Energy Code , Indoor Air Quality Code and Accessibility Codes as amended by the State of Washington . The building department collects water and sewer development charges and all impact fees . Computation Of fire impact fees is made . 2013 BUDGETARY CONSTRAINTS The level of service is anticipated to remain at acceptable levels . While the population and housing count within the City has increased by more than 60 % since the late 1990 ' s , the 2013 Protective Inspection Budget has been reduced by 2 FTE ' s since 2008 and reflects staffing levels equivalent to those of the late 1990 ' s . The current ratio of FTE ' s to population has placed the City in a position of potentially seeing its ( ISO Rating ) Washington State Rating Bureau/ Insurance Service Office rating being downgraded from a 2 to a 3 . The impact of a downgrade would be reflected in higher homeowner insurance rates . For 2013 , 1 % of the department budget is appropriated to public outreach and education as one of several measures being is to avoid a downgrade . With reduced staff , it is anticipated some delays in responding to the public may occur . 85 Construction Value Eight Year Comparison $ 601000 , 000 - - — _ - $ 5010001000 - - $ 401000 , 000 -" $ 30 , 000 , 000 $ 20 , 000 , 000 - $ 10 , 000 , 000 -' t $ 0 - 2006 2007 2008 2009 2010 2011 2012 est . 2013 pr0j . D Residential D Industrial /Commercial / Public CONSTRUCTION VALUE PERMITS ISSUED YEARS Industrial / Industrial / Commercial / Commercial / Public Residential Public Residential 2006 $ 419 , 803 $ 397339 , 159 12 160 2007 4 , 475 , 574 37 , 3031267 28 138 2008 29 , 3361886 18 , 678 , 276 13 72 2009 8 , 3621670 219877 , 923 6 75 2010 29 , 450 , 732 49 , 401 , 030 31 143 2011 179208 , 215 3117637025 16 92 2012 est . 500 , 000 31 , 000 , 000 14 90 2013 proj . 22 , 600 , 000 48 , 0001000 17 150 Industrial / Commercial Residential 35 - - - - - -- - - - - d� 200 30 - - - - - - - -- - - w 25 - - - _ - - -- - — _ - - - --- _ _ ---- E 150 a20 ---� a a a - 0 15 + 0 100 - -- - — Lw LM .c 10 -- --- - -- 50 z 5 z 0 0 .' P 2006 2007 2008 2009 2010 2011 2012 2013 2006 2007 2008 2009 2010 2011 2012 2013 YEARS est . proj. YEARS est . proj . 86 PROTECTIVE INSPECTION EXPENDITURE DETAIL THREE YEAR COMPARISON Actual Actual Estimated 001 . 2 M4 Expended Approp Required 2011 2012 2013 200 INSPECTIONS , PERMITS Salaries and Wages $ 256 , 711 $ 267 , 697 $ 273 , 916 Personnel Benefits 103 , 274 116 , 420 122 , 479 Supplies 21486 31150 31850 Other Services and Charges ( Professional Services ) 161 - - Outside plans review/examination - 11500 11500 Hearings and Appeals - - - Software Support and Maintenance - - - Phones , pagers , etc . ( $ 1 , 400 ) 21574 21650 11400 Travel ( $ 800 ) - - 800 Codes books , dues ( $ 5 , 700 ) 630 11560 51700 Insurance ( liability ) 61245 51500 51300 Interfund Payments for Services 71028 41500 - 400 TRAINING Other Services and Charges ( travel , registrations ) 460 400 - TOTAL PROTECTIVE INSPECTIONS $ 379 , 570 $ 403 , 377 $ 414 , 945 % Increase ( Decrease ) Prior Year 6 . 27 % 2 . 87 % Actual Estimated PROTECTIVE INSPECTIONS PERSONNEL SCHEDULE Approp Required 2012 2013 Community Development Director ( . 1 FTE ) $ 107994 $ 10 , 993 Building Official 81 , 717 841176 Plans Examiner 58 , 002 59 , 754 Building Inspector 1 597896 59 , 901 Senior Permit Technician 56 , 588 56 , 592 Overtime 500 21500 Total Administration $ 2677697 $ 273 , 916 % Increase ( Decrease ) Prior Year 2 . 32 % 87 HOTEL MOTEL LODGING TAX FUND FUNCTION This fund was established in 2010 to account for the collection and accumulation of hotel motel lodging tax . ACTIVITIES AND SERVICES The funds will be used to market and support economic development activities within the City of Camas . REVENUE DETAIL TWO YEAR COMPARISON Actual Adjusted Estimated 120 . 00 Revenue Estimated Revenue 2011 2012 2013 291 740 Beginning Appropriated Fund Balance $ - $ - $ - Intergovernmental Revenue : 313 300 Hotel Motel Tax 51328 51000 51000 Miscellaneous Revenue : 361 110 Investment Interest 6 - - Total Miscellaneous Revenue 6 - - Total Estimated Revenues $ 51334 $ 5 , 000 $ 51000 HOTEL MOTEL LODGING TAX EXPENDITURE DETAIL TWO YEAR COMPARISON Actual Actual Estimated 120 . 00 Expended Approp Required 2011 2012 2013 Operations and Maintenance 557 300 Supplies $ - $ - $ - Other Services and Charges 11700 51000 5 , 000 Total Operations and Maintenance 11700 50000 5 , 000 Total Hotel Motel Lodging Tax $ 11700 $ 51000 $ 5 , 000 % Increase ( Decrease ) Prior Year 66 . 00 % 0 . 00 % 88 NW 38TH AVE Construction Fund FUNCTION This fund is to be established to account for the construction project to extend NW 38th Ave 2/3 of a mile . Included in the construction project is the purchase of right- of-way , the street construction , storm water drainage system , street lights and related controller , and installation of a water main . The budget appropriation for the water main construction of $ 105 , 000 is in the Water- Sewer Fund . REVENUE DETAIL Actual Estimated 313 . 00 Approp Required 2012 2013 291 740 Beginning Appropriated Fund Balance $ - $ - Intergovernmental Revenue : 333 Federal Indirect Grant - FWHA $ 11450 , 000 $ - 333 Federal Indirect Grant - STP 350 , 000 1 , 450 , 000 334 State Grant - TIB - 11750 , 000 Total Intergovernmental Revenue 11800 , 000 2 , 700 , 000 Other Financing Sources 391 Intergovernmental Loan Proceeds - PWTF 21600 , 000 21160 , 000 Total Other Financing Sources 21600 , 000 21600 , 000 Total Estimated Resources $ 41400 , 000 $ 51300 , 000 EXPENDITURE DETAIL Actual Estimated 313 . 00 Estimated Required 2012 2013 Capital Outlays 595 300 Construction $ 41400 , 000 $ 51300 , 000 Total NW 38th Ave Construction Fund $ 4 , 4001000 $ 513000000 CAPITAL OUTLAY DETAIL : 313 - 00 - 595 - 300 NW 38th Ave/SE 20th Street Phase 1 $ 31600 , 000 313-20 = 595 - 300 NW 38th Ave/SE 20th Street Phase 2 1 , 7001000 Total NW 38th Ave/SE 20th Street Projects $ 51300 , 000 89 Friberg Street Construction Fund FUNCTION The proposed improvement widens both NW Friberg Street and NE Goodwin Road and includes a 3 - lane , 46 ' wide curb to curb paved street , two bike lanes , two travel lanes with a center turn lane with curbs and sidewalks on both sides , street lights , and intersection and traffic signals improvements to the Friberg Street and Goodwin Road intersection . The improvements will also include sanitary sewer improvements , storm drainage collection , conveyance , and runoff quality/quantity control facilities . $ 380 , 000 for an updated sewer extension line is budgeted in the water- sewer fund . REVENUE DETAIL WIN Actual Estimated 314 . 00 Estimated Required 2012 2013 Intergovernmental Revenue : 333 205 - 00 Federal Indirect Grant - Transportation Improvement $ 4501000 $ - 333 042 - 00 State Grant - Dept . of Commerce 707000 21955 , 000 Total Intergovernmental Revenue 5207000 279551000 Total Estimated Resources $ 520 , 000 $ 21955 , 000 EXPENDITURE DETAIL Actual Estimated 314 . 00 Approp Required 2012 2013 Capital Outlays 595 300 Construction $ 5207000 $ 21955 , 000 Total Friberg Street Construction Fund $ 520 , 000 $ 21955 , 000 CAPITAL OUTLAY DETAIL : 314 - 00 - 594 - 760 Friberg Street Construction $ 279551000 90 PUBLIC WORKS DEPARTMENT Public Works Director ( 1 ) ( . 05 Parks , . 10 Street . 20 Storm Drainage , . 10 Sanitation , . 50 Water/Sewer , . 05 Equipment Rental Public Works Operations Supervisor ( 1 ) ( . 20 Parks Maintenance , . 40 Streets , Water/Sewer Sewer Treatment Plant . 05 Cemetery , . 30 Storm Drainage , . 05 Equip . Rent) Op . Superyisor-W/S ( 1 ) Operations Supervisor Wastewater ( 1 ) Sanitary Collection Equipment Rental Chief Sanitation Chief Mechanic ( 1 ) Worker ( 1 ) Mechanic 2 Sanitation Worker II 3 I � Street Parks Senior Administrative I I L� Support Assistant ( 1 ) Facility Operations Lead Maintenance Worker 1 Water Supply Specialist . 75 FTE Operator 1 Waste Water I Senior Maintenance Treatment Plant Op . ( 5 ) Lead Maintenance Worker ( 1 .25 FTE ) Lead Maintenance I Worker ( . 7 FTE) I Storm Drainage Utility Worker 1 Seasonal Maintenance Maintenance Worker II 2 I Worker . 25 FTE Senior Maintenance Lead Maintenance Sewer Maintenance I I Worker 1 . 8 FTE Maintenance Worker I 1 Worker . 3 FTE Worker 1 Engineer II 1 Maintenance Worker II 1 Seasonal Maintenance Senior Maintenance Senior Utility Maintenance I I Worker 1 FTE Worker . 2 FTE Worker 2 Maintenance Worker I 1 I I Maintenance Worker II ( 1 ) Utility Maintenance Seasonal Maintenance Cemetery Worker II ( 1 ) Worker ( . 75 FTE ) Senior Maint . Worker ( . 75 FTE ) Maintenance Worker I ( 1 )� Utility Maintenance Seasonal Maintenance Seasonal Maintenance Worker 14 Worker . 25 FTE Worker 1 . 5 FTE Seasonal Maintenance Intern . 25 Workers . 25 FTE CENTRAL SERVICES FUNCTION The central services function is a classification for general building services as prescribed in the state auditor' s Budgeting, Accounting and Reporting System ( BARS ) . This budget includes the costs of providing housing facilities facilities for general government , public safety , public works , engineering , and administration . ACTIVITIES AND SERVICES Expenses under this budget include the maintenance and operation of the municipal building . THREE YEAR COMPARISON Actual Actual Estimated 001 . 23 Expended Approp Required 2011 2012 2013 518 300 PROPERTY MANAGEMENT SERVICES Salaries and Wages $ 23 , 249 $ 17 , 380 $ 17 , 381 Personnel Benefits 81612 61991 71139 Supplies 51961 14 , 800 11 , 000 Other Services and Charges 891810 1050405 1071780 594 180 CAPITAL OUTLAY Other Improvements - - - TOTAL CENTRAL SERVICES $ 127 , 632 $ 144 , 576 $ 143 , 300 % Increase ( Decrease) Prior Year 13 . 28 % -0 . 88 % Actual Estimated CENTRAL SERVICES PERSONNEL SCHEDULE Approp Required 2012 2013 Facility Operations Specialist ( . 25 FTE ) $ 16 , 880 $ 16 , 881 Overtime 500 500 Total Central Services $ 17 , 380 $ 17 , 381 % Increase ( Decrease) Prior Year 0801 % OTHER SERVICES AND CHARGES DETAIL : Professional Services (janitorial for City Hall , fire system monitor , alarm $ 24 , 000 maintenance , mat/linen service ) Communication (telephone , Portland line) 1 , 280 Insurance ( property insurance for City Hall ) 81500 Public Utility ( electric , gas , water , sewer , garbage ) 38 , 500 Repairs and Maintenance ( HVAC , generator , garage doors , roof repair , 35 , 000 fire extinguisher maint . , lighting , unscheduled maintenance/repair , heat pump replacement , ceiling tiles and window coverings ) Miscellaneous 500 Total other services and charges $ 107 , 780 92 CITY STREET DEPARTMENT MISSION STATEMENT Provide for the maintenance , safety and mobility of City streets within the existing budget authority . DEPARTMENT GOALS FOR 2013 1 . Provide for the safe movement of drivers , cyclists and pedestrians . 2 . Evaluate each program for cost savings . 3 . Meet statutory requirements . 4 . Maintain levels of service within budget limitations . 5 . Work to reinstitute pavement management system . ACTIVITIES AND SERVICES The street fund maintains public streets and sidewalks , roadside vegetation , street lighting , traffic control devices , snow and ice removal , and provides support for activities within the rights of way . 93 CITY STREET FUND REVENUE DETAIL THREE YEAR COMPARISON Actual Adjusted Estimated 112 . 00 Revenue Estimated Revenue 2011 2012 2013 291 740 Beginning Appropriated Fund Balance $ - $ 50 , 000 $ - Intergovernmental Revenue : 333 140 Community Dev . Block Grant 111295 160 , 000 - 334 036 State Grants - Urban Vitality ( PWTF ) 29143 - - 334 039 State Grants - Dept . of Comm . ( PWTF ) 87810 336 000 Motor Vehicle Fuel Tax- City Street 3987767 400 , 000 413 , 213 339 280 Federal Indirect Grant - ARRA ( Street Lighting 67 , 573 - - Total Intergovernmental Revenue 488 , 588 5607000 413 , 213 Charges for Goods and Services : 344 900 Street Vacation Fees - 51000 - 344 910 Charges for Services 21392 - - Total Charges for Goods and Service 21392 51000 - Miscellaneous Revenues : 361 110 Interest 316 200 200 363 000 Recoveries 607184 - - 367 110 Contributions 20 , 000 - - 369 100 Sale of Junk or Salvage 11964 - - 369 900 Miscellaneous 657 500 379 101 Contributed Capital - Dwyer Creek Mitigation 883 388 800 Prior Years Correction ( 482 , 342 ) - - Total Charges for Goods and Service ( 398 , 337 ) 700 200 Total Estimated Revenues 92 , 644 615 , 700 413 , 413 Other Financing Sources : 391 800 Intergovernmental Loan Proceeds ( PWTF ) - - 17750 , 000 397 000 Operating Transfers In 11410 , 062 11361 , 039 11450 , 546 Total Other Financing Sources 114107062 11361 , 039 37200 , 546 Total Estimated Resources $ 115023705 $ 119767739 $ 31613 , 959 94 CITY STREET DEPARTMENT EXPENDITURE DETAIL THREE YEAR COMPARISON Actual Actual Estimated 112 . 00 Expended Approp Required 2011 2012 2013 Roadway Preservation 541 300 Roadway $ 1209306 $ 57 , 261 $ 71 , 782 Road and Street Maintenance 542 300 Roadway 367 , 101 236 , 441 2639979 500 Structures 11952 107000 39500 610 Sidewalks 37 , 949 22 , 977 21 , 642 620 Special Purpose Paths 680 - - 630 Street Lighting 262 , 374 259 , 929 247 , 276 640 Traffic Control Devices 76 , 003 104 , 895 87 , 179 660 Snow and Ice Control 50 , 857 659360 65 , 992 670 Street Cleaning 21314 - - 700 Roadside 61 , 522 48 , 207 46 , 235 710 Downtown Mall Maintenance 219704 31 , 955 27 , 378 800 Ancillary Operations 187682 26 , 180 267978 900 Maintenance Administration 947499 3427613 2599668 Road and Street General Administration 543 300 General Services 3219764 306 , 921 285 , 000 600 Training 21123 41000 - Road and Street Facilities 544 200 Maintenance of Stations and Bldgs 76 , 657 - 107 , 350 Total Preservation and Maint . 11516 , 488 1 , 516 , 739 11513 , 959 Road and Street Construction 595 300 Roadway 317 , 210 300 , 000 350 , 000 430 Construction Projects 117509000 610 Sidewalks 40 , 402 160 , 000 - 630 Street Lighting 76 , 534 - - 640 Traffic Control 13 , 143 Total Construction / Equipment 447 , 289 4609000 211007000 Transfers 597 000 Operating Transfer Out - - - Total City Street Fund $ 11963 , 777 $ 11976 , 739 $ 3 , 6131959 % Increase ( Decrease ) over prior year 0 . 66 % 82 . 82 % 95 Actual Estimated PERSONNEL SCHEDULE Approp Required 2012 2013 Transportation/ Road & Street Construction Public Works Director ( . 10 FTE ) $ 10 , 969 $ 11 , 103 Public Works Operations Supervisor ( . 40 FTE ) 311190 321128 Facility Operations Specialist ( . 75 FTE ) 50 , 640 50 , 643 Lead Maintenance Worker ( . 70 FTE ) 48 , 681 48 , 678 Senior Maintenance Worker ( 1 . 8 FTE ) 114 , 556 1147566 Maintenance Worker II ( 1 FTE ) 58 , 248 58 , 248 Maintenance Worker 1 ( 1 FTE ) 51 , 615 53 , 163 Seasonal Maintenance Workers ( 1 - 3 months and 1 - 6 months ) 18 , 000 18 , 000 Overtime 81500 81500 Total Transportation / Road and Street Const . $ 392 , 399 $ 3957029 Increase ( Decrease ) over prior year 0 . 67 % CAPITAL OUTLAY DETAIL : Roadway Construction Projects 112 =76 = 595 =300 = 65 ` Roadway preservation $ 350 , 000 112 -77 - 595 =430 - 65 NW 6th Street improvements 117503000 Total City Street Projects $ 211007000 96 CEMETERY FUND FUNCTION This fund was established in 2007 to account for the operation and maintenance of the Camas Cemetery . ACTIVITIES AND SERVICES Staff at the cemetery maintain the facilities and grounds , coordinate burials and internments , and assist visitors . Burials and Cremains 11 Burials 0Cremains 70 60 — - - -- - -- - -- - - -- - -- --- 50 - - - - - --- -- 40 30 20 - --- - - — - -- 10 0 - 2008 2009 2010 2011 2012 est . REVENUE DETAIL THREE YEAR COMPARISON Actual Adjusted Estimated 125 . 00 Revenue Estimated Revenue 2011 2012 2013 291 740 Beginning Appropriated Fund Balance $ $ - Charges for Goods and Services 341 750 Sale of Merchandise 195 10 , 000 11000 343 600 Cemetery Lot Sales 211720 23 , 000 40 , 000 343 610 Cemetery Services 12 , 080 11 , 000 18 , 000 343 620 Endowment Fund 975 51000 61000 343 610 - 01 Liners / Headstone installations - - - Total Intergovernmental Revenue 34 , 970 49 , 000 65 , 000 Miscellaneous Revenue : 361 110 Investment Interest 849 100 500 367 110 Contributions 11150 50 50 369 900 Miscellaneous - 11000 500 Total Miscellaneous Revenue 1 , 999 11150 1 , 050 Other Financing Sources : 397 000 Transfers - from General Fund 114 , 967 113 , 194 73 , 901 Total Other Financing Sources 114 , 967 138 , 194 73 , 901 Total Estimated Revenues $ 151 , 936 $ 188 , 344 $ 139 , 951 97 CEMETERY FUND EXPENDITURE DETAIL EXPENDITURE DETAIL THREE YEAR COMPARISON Actual Actual Estimated 125 . 00 Expended Approp Required 2011 2012 2013 Operations and Maintenance 536 500 Salaries and Wages $ 53 , 862 $ 64 , 630 $ 58 , 752 Personnel Benefits 262339 27 , 984 27 , 449 Supplies 11909 10 , 000 5 , 500 Other Services and Charges ( professional 241420 19 , 430 9 , 100 services $ 2 , 000 , phones $ 2 , 000 , rentals $ 250 , insurance $ 150 , utilities $ 4 , 200 , miscellaneous $ 500 ) Interfund payments for service 40 , 651 411300 39 , 150 Total Operations and Maintenance 147 , 182 163 , 344 1391951 Capital 594 360 Machinery and Equipment - 15 , 000 Other Improvements 10 , 000 - Total Capital - 25 , 000 - Total Cemetery $ 147 , 182 $ 188 , 344 $ 139 , 951 % Increase ( Decrease ) Prior Year - 25 . 69 % Actual Estimated CEMETERY PERSONNEL SCHEDULE Approp Required 2012 2013 Public Works Operations Supervisor ( . 05 FTE ) $ 31899 $ 41016 Senior Maintenance Worker 1 ( . 75 FTE ) 471731 477736 Overtime 11000 11000 Seasonal Maint . Wkr . ( . 50 FTE - 20121 . 25 FTE - 2013 ) 12 , 000 61000 Total Cemetery $ 64 , 630 $ 58 , 752 % Increase ( Decrease ) Prior Year - 9 . 09 % 98 STORM WATER DRAINAGE UTILITY MISSION STATEMENT The storm water drainage function provides for maintenance , operation , planning , and construction of the City' s storm water system in compliance with the National Pollutant Discharge Elimination System Phase 11 Permit ( NPDES ) . DEPARTMENT GOALS FOR 2013 1 . Promote water quality and minimize runoff of pollutants into waterways . 2 . Comply with National Pollutant Discharge Elimination System ( NPDES ) phase 2 permit . 3 . Monitor and maintain City owned wetland mitigation sites . 4 . Rate study . 5 . Prepare for new NPDES Permit implementation . ACTIVITES AND SERVICES The storm utility provides for the maintenance and capital improvements required to meet regulatory requirements and provide safe and reliable transmission of storm runoff. Maintenance items include street sweeping , ditch cleaning , treatment and detention facility upkeep , catch basin cleaning , and storm line cleaning and repair . The fund also supports public outreach , illicit discharge hotlines and capital improvements . REVENUE DETAIL THREE YEAR COMPARISON Actual Actual Estimated 419 . 00 Revenue Estimated Revenue 2011 2012 2013 291 740 Beginning Appropriated Fund Balance $ - $ Intergovernmental Revenues : 334 030 State Grant - Dept . of Ecology 89 , 759 20 , 000 150 , 375 Total Intergovernmental Revenues 89 , 759 20 , 000 150 , 375 Charges for Goods and Services : 343 100 Storm Drainage Revenues - O & M 872 , 285 963 , 214 887 , 520 Total Charges for Goods and Services 8721285 963 , 214 887 , 520 Miscellaneous Revenues : 361 110 Investment Interest 11111 21000 21000 Total Miscellaneous Revenues 11111 21000 21000 Other Income : 379 001 Contributed Capital - Infrastructure - - - Total Other Income - - - Total Estimated Revenues 963 , 155 985 , 214 11039 , 895 Total Estimated Resources $ 963 , 155 $ 985 , 214 $ 11039 , 895 99 STORM WATER DRAINAGE UTILITY EXPENDITURE DETAIL THREE YEAR COMPARISON Actual Actual Estimated 419 . 00 . 553 Expended Approp Required 2011 2012 2013 500 Operations and Maintenance Salaries and Wages $ 120 , 675 $ 1053780 $ 101 , 340 Personnel Benefits 37 , 898 287333 37 , 818 Supplies 61511 41000 123000 Other Services and Charges 135 , 245 68 , 400 383950 Intergovernmental Services and Taxes 15 , 701 20 , 000 39 , 000 Interfund Payments for Services 607333 17 , 742 43 , 550 Total Operations and Maintenance 376 , 362 2441255 272 , 658 531 515 Street Cleaning Salaries and Wages 55 , 862 553010 573056 Personnel Benefits 25 , 462 19 , 003 192941 Supplies 21499 11000 17000 Other Services and Charges ( debris disposal ) - 6 , 500 41500 Interfund Payments for Services 61 , 920 63 , 150 633150 Total Street Cleaning 145 , 743 144 , 663 1457647 531 516 Administration Salaries and Wages 47 , 881 65 , 976 665944 Personnel Benefits 14 , 592 22 , 796 24 , 146 Other Services and Charges ( GIS mapping 96 111000 17 , 500 service $ 15 , 000 , misc $ 2 , 500 ) Interfund Payments for Services 203 , 024 235 , 524 242 , 500 Total Street Cleaning 2657592 335 , 296 3517090 Capital 594 530 Capital Outlays - Non - Fisher Basin 177904 100 , 000 200 , 500 594 531 Capital Outlays - Fisher Basin 453876 161 , 000 70 , 000 Total Capital 63 , 780 261 , 000 270 , 500 Total Storm Water Drainage Utility Fund $ 8517477 $ 985 , 214 $ 11039 , 895 Increase ( Decrease ) Prior Year 15071 % 5 . 55 % 100 STORM WATER DRAINAGE UTILITY EXPENDITURE DETAIL Actual Estimated 419 . 00 . 538 Approp Required 2012 2013 OTHER SERVICES AND CHARGES DETAIL : Operating Rentals $ 39000 $ 59000 Repairs and Maintenance TV inspection , cleaning , & repair of mains and culverts 35 , 000 10 , 000 Stencil program 5 , 000 - Ditch and pond cleaning 10 , 000 109000 Insurance 79400 4 , 550 utilities - 400 Repairs and Maintenance Miscellaneous : NPDES Permit Fee - - General Miscellaneous 81000 91000 Total Other Services and Charges : $ 68 , 400 $ 38 , 950 STORM DRAINAGE UTILITY CAPITAL DETAIL : Non - Fisher Basin Vactor waste facility retrofit $ 200 , 500 Fisher Basin Wetland mitigation 70 , 000 Total Storm Drainage Utility Capital $ 270 , 500 Actual Estimated STORM WATER DRAINAGE PERSONNEL SCHEDULE Approp Required 2012 2013 Public Works Director ( . 20 FTE ) $ 21 , 720 $ 21 , 986 Public Works Operations Supervisor ( . 30 FTE ) 23 , 392 24 , 096 Lead Maintenance Worker ( . 3 FTE ) 20 , 863 207862 Senior Maintenance Worker ( . 2 FTE ) 121728 12 , 730 Maintenance Worker II ( 1 FTE ) 56 , 553 569556 Maintenance Worker 1 ( 1 FTE ) 549510 467110 Overtime 17000 19000 Engineering Intern ( 2 @ . 125 FTE ) - 61000 Seasonal Maint . Worker ( 1 . 5 FTE ) 367000 36 , 000 Total Storm Water Drainage $ 226 , 766 $ 2259340 % Increase ( Decrease ) Prior Year - 0 . 63 % 101 CITY SANITARY MISSION STATEMENT The solid waste management function provides for the collection and disposal of refuse from businesses and residences within the City of Camas . This function also includes the revenues and expenses of the city recycling program . DEPARTMENT GOALS FOR 2013 1 . Modify routes as needed to reduce overtime . 2 . Begin Lacamas Heights area responsibility starting January 1 , 2013 . 3 . Rate Study ACTIVITIES AND SERVICES Daily and/or weekly general refuse collection and disposal activities are provided for in this budget . The city will continue to serve residential and commercial customers and provide drop box service up to two yards . Large drop box and yard debris services are contracted out with the contractor handling all billing and service requests . The city will continue to bill for recycling services and pay a private contractor for this service . REVENUE DETAIL THREE YEAR COMPARISON Actual Adjusted Estimated 422 . 00 Revenue Estimated Revenue 2011 2012 2013 291 740 Beginning Appropriated Fund Balance $ - $ 21210 $ - 343 Charges for Goods and Services : Garbage/Solid Waste Fees 11906 , 515 17945 , 400 17941 , 835 Total Charges for Goods and Services 17906 , 515 11945 , 400 17941 , 835 Miscellaneous Revenues : 361 110 Interest Earnings 11100 11300 17200 362 900 Other Rents & Use Charges - - - Total Miscellaneous Revenues 11100 11300 11200 Total Estimated Revenues 11907 , 615 11946 , 700 11943 , 035 Total Estimated Resources $ 17907 , 615 $ 11948 , 910 $ 119437035 102 CITY SANITARY EXPENSE DETAIL THREE YEAR COMPARISON Actual Actual Estimated 422 . 0MV Expended Approp Required 2011 2012 2013 800 & 900 GARBAGE AND SOLID WASTE UTILITY Salaries and Wages $ 269 , 548 $ 268 , 128 $ 268 , 261 Personnel Benefits 144 , 066 139 , 277 143 , 824 Supplies 43 , 045 52 , 000 50 , 000 Other Services and Charges Insurance , repairs , communication , bill processing , 35 , 728 27 , 150 38 , 950 software maintenance Recycling Contractor 273 , 665 328 , 190 304 , 980 Disposal Fees 521 , 989 538 , 005 548 , 000 Intergovernmental Services and Taxes 90 , 320 92 , 000 930000 Interfund Payments for Services 477 , 288 504 , 160 496 , 020 TOTAL GARBAGE AND SOLID WASTE UTILITY $ 11855 , 649 $ 12948 , 910 $ 11943 , 035 % Increase ( Decrease ) Prior Year 5 . 03 % -0 . 30 % Actual Estimated CITY SANITARY PERSONNEL SCHEDULE Approp Required 2011 2012 REFUSE COLLECTION Public Works Director ( . 10 FTE ) $ 10 , 860 $ 10 , 993 Chief Sanitation Worker 67 , 521 67 , 524 Sanitation Worker II ( 3 ) 174 , 747 1741744 Overtime 15 , 000 15 , 000 Total Garbage and Solid Waste Utility $ 268 , 128 $ 268 , 261 % Increase ( Decrease ) Prior Year 0 . 05 % 103 WATER - SEWER MISSION STATEMENT The water- sewer operation of the city provides for furnishing domestic water and sanitary sewage disposal services to industrial , commercial and residential areas within the city and some surrounding areas . DEPARTMENT GOALS FOR 2013 1 . Provide safe and reliable water service to our customers for domestic , commercial , industrial , and fire protection uses . 2 . Implement Jones/ Boulder surface water source . 3 . Provide collection and treatment of residential , commercial and industrial wastewater , the systematic reconstruction and maintenance of aged and leaking pipes . 4 . Construction of wastewater treatment plant phase 2B . 5 . Continue with upgrading of wastewater pumping stations . 6 . Rate study . 7 . Start design of new 2 . 0 mgd reservoir . 8 . Start design of step sewer bypass transmission main . ACTIVITIES AND SERVICES The water/sewer budget provides for the source of supply , operation and maintenance , pumping expenses , water treatment expenses , transmission and distribution , and accounting and administrative expenses of the water operation . This budget also accounts for the collection and treatment of sanitary sewage . 104 WATER- SEWER REVENUE DETAIL THREE YEAR COMPARISON Actual Adjusted Estimated 424 . 00 Revenue Estimated Revenue 2011 2012 2013 291 740 Beginning Appropriated Fund Balance $ - $ - $ 2449555 343 Charges for Goods and Services : Water- Sewer $ 81775 , 373 $ 89134 , 886 $ 89765 , 300 346 500 Inspection Fees - Step System 99750 80 , 000 81000 Total Charges for Goods and Services 817859123 892147886 87773 , 300 Miscellaneous Revenues : 361 110 Investment Interest 31731 57000 189000 Other Miscellaneous Revenue 121 , 680 116 , 000 113 , 000 Total Miscellaneous Revenues 125 , 411 121 , 000 131 , 000 Total Estimated Revenues 87910 , 534 89335 , 886 8 , 904 , 300 Non Revenues : 334 031 State Grant - Dept . of Ecology - - - 343 450 Water Hook- up Fees 44 , 911 - - 343 550 Sewer Hook- up Fees - - - 379 000 Contributed Capital 688 , 556 - - 382 800 Intergovernmental Loan Proceeds 56 , 595 - - 388 100 Contributed Capital - Local Sources 2507000 - 397 000 Transfers in - - 485 , 000 388 800 Prior Years Correction - 398 900 Long-term Debt Proceeds - - 3 , 500 , 000 Total Estimated Non - Revenues 790 , 062 250 , 000 379857000 Total Estimated Resources $ 99700 , 596 $ 8 , 585 , 886 $ 13 , 133 , 855 105 WATER- SEWER EXPENSE DETAIL THREE YEAR COMPARISON Actual Actual Estimated 424 . 00 Expended Approp Required 2011 2012 2013 534, 535 , WATER- SEWER and 538 Salaries and Wages $ 11271 , 509 $ 11251 , 793 $ 11250 , 605 Personnel Benefits 535 , 163 5611786 556 , 709 Supplies 838 , 588 853 , 000 8800000 Other Services and Charges 11442 , 286 11311 , 850 11383 , 050 Intergovernmental Services and Taxes 319 , 321 290 , 000 322 , 000 591 and 592 Debt Service 21564 , 891 2 , 540 , 227 21965 , 191 594340 /350 Capital Outlays 520 , 008 11030 , 000 51051 , 100 534/535/ 538 Interfund Payments for Services 689 , 833 747 , 230 725 , 200 Total Water- Sewer Fund 8 , 181 , 598 81585 , 886 13 , 133 $ 855 Other Expenses : 588 800 Prior Years Correction 212 , 354 - - Total Estimated Other Expenses : 212 , 354 - TOTAL WATER- SEWER FUND $ 81393 , 952 $ 81585 , 886 $ 13 , 133 , 855 % Increase ( Decrease) Prior Year 2 . 29 % 52 . 97 % OTHER SERVICES AND CHARGES DETAIL : Professional Services $ 332 , 000 $ 296 , 000 ( Water quality testing , chemical equipment upgrades , system modeling and third party review , utility billing payment software , answering service , janitorial service , water right evaluation , industrial testing , headworks evaluation , mapping , sonitrol monitoring , one call services , rate study update , lab analysis , biosolids land application program , infrared heat source testing , rate review , NPDES permit review , commercial / industrial / residential water audit programs , Communication ( telephone , pagers , cell phones ) 20 , 800 20 , 800 Travel 1 , 500 10500 Operating rentals and leases (well site , equipment ) 111750 11 , 750 Insurance ( property and liability ) 123 , 000 123 , 200 Public Utility ( electric , gas ) 512 , 800 5477800 Repairs and maintenance ( pumps , pump house , reservoirs , 248 , 500 320 , 500 watershed , telemetry/control systems , generator , HVAC , linen services , SCADA computer maintenance , water lines , pressure reducers , sewer lines , step tanks ) Registrations for classes , water/sewer permits 61 , 500 61 , 500 Total other services and charges $ 11311 , 850 $ 11383 , 050 106 Actual Estimated WATER-SEWER PERSONNEL SCHEDULE Approp Required 2012 2013 Public Works Director ( . 5 FTE ) $ 547300 $ 54 , 966 Operations Supervisor - Water/Sewer 80 , 016 807016 Water Supply Operator 69 , 545 69 , 541 Lead Maintenance Worker 69 , 544 69 , 540 Sewer Maintenance Worker 66 , 220 63 , 648 Senior Utility Maintenance Worker ( 2 ) 1247994 125 , 031 Operations Supervisor - Wastewater 787078 78 , 072 Waste Water Treatment Operator ( 5 ) 3297064 3217273 Engineer 1 65 , 618 - Engineer II - 687574 Utility Maintenance Worker II ( 1 FTE ) 587248 58 , 248 Utility Maintenance Worker 1 ( 4 FTE ) 204 , 166 2097696 Seasonal Maint . Worker ( 3 @ 3 mos . 75 FTE - 2010 , 12 , 000 127000 2 @ 3 mos . 50 FTE - 2011 ) Overtime 40 , 000 40 , 000 Total Water- Sewer Utility $ 1 , 251 , 793 $ 11250 , 605 % Increase ( Decrease ) Prior Year -0 . 09 % WATER- SEWER CAPITAL OUTLAY DETAIL : Construction Projects : Jones/ Boulder Creek waterline $ 39000 , 000 Hills at Round Lake upsize agreement 100 , 000 New 2 MGD water reservoir design 300 , 000 Crown Road water line 6569100 STEP bypass pre - engineering & right of way 200 , 000 Sewer Pump Station rehabilitation 250 , 000 ` NW 38th St . Water/Sewer improvements 105 , 000 NW Friberg Road - Sewer extension 380 , 000 Forklift 10 , 000 Centrifuge control panel & software 50 , 000 Total $ 51051 , 100 107 WATER - SEWER REVENUE BOND REDEMPTION DETAIL 1998 Revenue and Refunding Bonds (Sewer Projects ) $ 4 , 370 , 000 issue ; interest rate 3 . 4 % to 4 . 45 % Last Year Principal Interest Total of Payment 2013 $ 395 , 000 $ 65 , 293 $ 460 , 293 2014 415 , 000 47 , 971 462 , 971 2015 430 , 000 29 , 485 459 , 485 2016 Community Economic Revitalization Board Loan $ 600 , 000 loan , interest rate 5 . 85 % - Fisher Basin water line Last Year Principal Interest Total of Payment 2013 $ 46 , 809 $ 11 , 952 $ 58 , 761 2014 49 , 547 91214 58 , 761 2015 520446 61315 58 , 761 2016 1996 Department of Ecology Loan - STP Clarifier $ 1 , 185 , 920 loan , interest rate 4 . 3 % Last Year Principal Interest Total of Payment 2013 $ 74 , 044 $ 14 , 670 $ 88 , 714 2014 77 , 262 11 , 452 88 , 714 2015 80 , 620 81094 88 , 714 2017 1998 Department of Ecology Loan - Sewer Treatment Plant Expansion $ 8 , 826 , 516 loan , interest rate 4 . 1 % Last Year Principal Interest Total of Payment 2013 $ 479 , 176 $ 177 , 082 $ 6561258 2014 , 499 , 024 1577234 656 , 258 2015 519 , 693 136 , 565 656 , 258 2020 Public Works Trust Fund Loan - Wastewater Treatment Plant Upgrade $ 3 , 195 , 000 loan , interest rate 1 % Last Year Principal Interest Total of Payment 2013 $ 169 , 092 $ 11 , 836 $ 180 , 928 2014 169 , 092 10 , 146 179 , 238 2015 169 , 092 81455 177 , 547 2019 108 Public Works Trust Fund Loan - WWI/TP Pre - Construction $ 1 , 000 , 000 loan , interest rate . 5 % Last Year Principal Interest Total of Payment 2013 $ 45 , 139 $ 31385 $ 48 , 524 2014 45 , 139 31160 48 , 299 2015 45 , 139 21934 48 , 073 2027 2007 Revenue Bonds - Water Projects 76 % , Sewer Projects 24 % $ 5 , 520 , 000 issue ; interest rate 4 . 25 % to 5 . 00 % Last Year Principal Interest Total of Payment 2013 $ 230 , 000 $ 205 , 210 $ 435 , 210 2014 240 , 000 193 , 710 433 , 710 2015 255 , 000 181 , 710 436 , 710 2026 Public Works Trust Fund Loan - NW 38th Avenue Utilities Design $ 160 , 000 loan , interest rate . 5 % Last Year Principal Interest Total of Payment 2013 $ 14 , 537 $ 73 $ 14 , 610 2013 Public Works Trust Fund Loan - WWTP Construction $ 10 , 000 , 000 loan ; interest rate . 5 % Last Year Principal Interest Total of Payment 2013 $ 521 , 930 $ 41 , 754 $ 563 , 684 2014 521 , 930 39 , 145 561 , 075 2015 521 , 930 36 , 535 558 , 465 2028 Public Works Trust Fund Loan - Well # 14 Construction $ 1 , 313 , 000 loan ; interest rate 1 % Last Year Principal Interest Total of Payment a 2013 $ 60 , 985 $ 121197 $ 73 , 182 2014 60Y985 11 , 587 72 , 572 2015 60 , 985 10 , 977 71 , 962 2032 State Revolving Fund ( SRF ) Water Quality Funding $ 5 , 168 , 026 loan ; interest rate 2 . 8 % Last Year Principal Interest Total of Payment 2013 $ 150 , 474 $ 199 , 373 $ 349 , 847 2014 2100002 139 , 845 3490847 2015 215 , 958 133 , 889 349 , 847 2032 109 DWSFR Loan Pressure Zone Surface Water Supply $ 7 , 101 , 602 loan , interest rate 1 % Last Year Principal Interest Total of Payment 2013 $ - $ 35 , 180 $ 35 , 180 2014 295 , 900 71 , 016 366 , 916 2015 295 , 900 68 , 057 363 , 957 2037 Public Works Trust Fund Loan - 2 . 0 MG Gregg Reservoir $ 2 , 040 , 000 loan , interest rate . 5 % Last Year Principal Interest Total of Payment 2013 $ - $ - $ - 2014 102 , 000 10 , 200 1121200 2015 102 , 000 91690 111 , 690 2032 Public Works Trust Fund Loan - Sanitary Sewer Transmission Main $ 3 , 740 , 000 loan , interest rate . 5 % Last Year Principal Interest Total of Payment 2013 $ - $ - $ - 2014 187 , 000 18 , 700 205 , 700 2015 1871000 17 , 765 204 , 765 2032 Water - Sewer Annual Debt Service Outstanding Debt Payments $ 410001000 . 00 ----- ' $ 50, 000, 000 . 00 $ 3 , 500, 000 . 00 ---- $ 401000 , 000 . 00 r $ 3 , 000, 000 . 00 -- $ 30, 000, 000 . 00 — _ $ 2 , 500, 000 . 00 $ 20, 000, 000 . 00 $ 2 , 000, 000 . 00 left c $ 10, 000, 000 . 00 — -- -- --- - - - --- - — — $ 1 , 5004, 000 . 00 2011 2012 2013 2014 2011 2012 2013 2014 t I: 110 WWTP - PWTF Construction Fund FUNCTION This fund was established to account for the construction of improvements at the Wastewater Treatment Plant . The 2013 budget is for Phase 213 construction costs . REVENUE DETAIL THREE YEAR COMPARISON Actual Adjusted Estimated 425 . 00 Revenue Estimated Revenue 2011 2012 2013 291 740 Beginning Appropriated Fund Balance Intergovernmental Revenue : 333 31 Federal Indirect DOE Grant 11771 , 650 - - Total Intergovernmental Revenue 11771 , 650 - - Miscellaneous Revenue : 361 110 Investment Interest 31699 2 , 369 - Total Miscellaneous Revenue 31699 21369 - Other Financing Sources : 391 800 Intergovernmental Loan Proceeds 51349 , 214 81126 , 000 31000 , 000 397 000 Transfer In 983 371 , 631 300 , 000 Total Other Financing Sources 51350 , 197 81497 , 631 31300 , 000 Total Estimated Revenues $ 71125 , 545 $ 81500 , 000 $ 31300 , 000 EXPENDITURE DETAIL THREE YEAR COMPARISON iiiiiiiiiiiiiiiiiiiiiillillillillillillilliillillillillillilliillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillilillillilI Actual Actual . Estimated 425 . 00 Expended Approp Required 2011 2012 2013 Capital Outlays 594 350 Salaries and Wages $ 64 , 554 $ - $ - Personnel Benefits 28 , 773 - - Construction 5 , 052 , 775 31351 , 017 31300 , 000 Interfund Operating Rentals 21881 - - Total WWTP - PWTF Construction $ 51148 , 983 $ 3 , 351 , 017 $ 30300 , 000 - 1 . 52 % 111 WATER - SEWER CAPITAL RESERVE COMMENTS ON BUDGET APPROPRIATIONS Resources in this Water- Sewer Capital Reserve Fund are used to help finance construction projects such as water lines , booster stations , sewer lift stations , etc . Funds are also used for matching on loans and grants the city has received on large construction projects . For the 2013 budget , funds will be transferred to the wastewater construction project fund . REVENUE DETAIL THREE YEAR COMPARISON Actual Adjusted Estimated 432 . 00 Revenue Estimated Revenue 2011 2012 2013 Miscellaneous Revenues : 361 110 Interest Earnings $ 662 $ - $ 435 , 000 Total Miscellaneous Revenues 662 - 435 , 000 Other Increases in Fund Equity : 379 110 Water Development Fees 398 , 047 - 200 , 000 379 120 Sewer Development Fees 2671717 - 150 , 000 Total Increases in Fund Equity 665 , 764 - 350 , 000 Total Estimated Resources $ 666 , 426 $ - $ 785 , 000 EXPENSE DETAIL THREE YEAR COMPARISON Actual Actual Estimated FUND NUMBER Expended Approp Required 432 . 00 . 597 2011 2012 2013 100 Other Financing Uses : Operating Transfers Out $ 983 785 , 000 Total Water- Sewer Capital Reserve $ 983 785 , 000 112 EQUIPMENT RENTAL MISSION STATEMENT The Equipment Rental Department furnishes mobile equipment to the city ' s other operating departments and maintains equipment not owned by the Equipment Rental department . DEPARTMENT GOALS FOR 2013 1 . Manage the City ' s fleet in a manner which minimizes rates while preserving the quality of the equipment and vehicles to meet departmental requirements . 2 . Replace a number of vehicles and pieces of equipment to maintain a safe and efficient fleet . 3 . Work toward reducing the number of fleet vehicles and increase fuel efficiency . 4 . Conduct a cost of service analysis . ACTIVITIES AND SERVICES The department maintains and replaces all mobile equipment for the city other than fire apparatus and emergency rescue ambulance equipment . The rental fund owns , operates , and maintains city repair and storage shops . Expenditures of the fund are reimbursed by renting the equipment owned by the department to the street , water/sewer , parks , sanitary , police , fire , community development , engineering , and information technology departments . 113 EQUIPMENT RENTAL FUND REVENUE DETAIL THREE YEAR COMPARISON Actual Adjusted Estimated 523 . 00 Revenue Estimated Revenue 2011 2012 2013 291 740 Beginning Appropriated Fund Balance $ - $ 19 , 976 $ - Miscellaneous Revenues : 339 281 ARRA - Dept . of Energy Grant - 348 100 Interfund Equipment/Vehicle Rentals 11025 , 879 17100 , 000 170001000 348 300 Charges for Services 530 500 - 348 400 Interfund Space and Facilities Rentals 225 , 531 250 , 000 219 , 000 361 110 Investment Interest 21036 31000 17500 362 100 Equipment/Vehicle Rentals - 363 000 Insurance Premiums/ Recoveries 51930 21000 - 369 900 Other Miscellaneous Revenues 11300 31000 17500 Total Miscellaneous Revenues 11261 , 206 17358 , 500 11222 , 000 Total Estimated Revenues 17261 , 206 17378 , 476 11222 , 000 Other Financing Sources . 388 800 Prior Years Correction - 395 100 Proceeds From Sales of Assets 51 , 854 395 400 Gain / Loss Sale of Assets ( 35 , 300 ) - - Total Other Financing Sources 16 , 554 - - Total Estimated Resources $ 11277 , 761 $ 17378 , 476 $ 11222 , 000 EXPENSE DETAIL THREE YEAR COMPARISON Actual Actual Estimated 523 . 00 Expended Approp Required 2011 2012 2013 Equipment Rental 548 Salaries and Wages $ 253 , 508 $ 269 , 738 $ 2767296 548 Personnel Benefits 105 , 760 114 , 377 120 , 314 548 Supplies 359 , 820 339 , 000 371 , 000 548 Other Services and Charges 106 , 987 125 , 700 133 , 680 582 and 592 Debt Service 617024 - - 594 480 Capital Outlays 295 , 801 504 , 000 295 , 000 548 Interfund Payments for Services 29 , 994 25 , 661 25 , 710 Total Equipment Rental $ 11212 , 894 $ 11378 , 476 $ 11222 , 000 % Increase ( Decrease ) Prior Year 13 . 65 % - 11 . 35 % 114 Actual Estimated EQUIPMENT RENTAL PERSONNEL SCHEDULE Approp Required 2012 2013 MUNICIPAL VEHICLE SERVICES Public Works Director ( . 05 FTE ) $ 51430 $ 51497 Public Works Operations Manager ( . 05 FTE ) - - Public Works Operations Supervisor ( . 05 FTE ) 31899 41016 Chief Mechanic 73 , 799 73 , 800 Mechanics ( 2 ) 132 , 126 135 , 047 Senior Admin . Support Assistant 53 , 484 54 , 936 Overtime 11000 17000 Total Municipal Vehicle Services $ 2697738 $ 274 , 296 Increase ( Decrease ) Prior Year 1 . 69 % CAPITAL OUTLAY DETAIL : Machinery and Equipment : ` Replace code enforcement vehicle #300 $ 35 , 000 Replace mower #325 25 , 000 Replace patrol car #377 - police 40 , 000 ` Replace patrol car #380 - police 40 , 000 ` Replace detective car #332 - police 40 , 000 Replace self leveling mower #345 559000 Replace pickup - vehicle # to be determined 25 , 000 Buildings and Stuctures : Purchase Ops Center modular office 35 , 000 Total Capital Outlays $ 295 , 000 OTHER SERVICES AND CHARGES DETAIL : Professional Services (janitorial , fire extinguisher $ 15 , 000 service , hazmat removal , linen service ) Communication ( telephone , pagers , cell phone ) 41800 Operating Rentals 61000 Public Utility 28 , 000 Insurance 21 , 380 Repair and Maintenance ( vehicles , HVAC , lights , lift maintenance , 54 , 000 fire extinguisher , copier maintenance ) Registrations for classes 41500 Total other services and charges $ 133 , 680 115 Appendix A : General Fund Appropriated Fund Balance $ 1 , 000 , 000 $ 0U , UUU 865x736 $ 857 , 010 $ 881 , 454 825 , 144 $ 800 , 000 $ 700 , 000 $$ - _ — ---------- ----- --- $ 6080570 $ 600 , 000 - ._ 444 , 7v $ 500 , 000 $ 3834Ub $ 335 , 326 4 00 , 000 $ 33G , 77--- 8 S300 , 000 $ 152 , 518 200 000 ---- - - $ 10010C) a $ 0 - -,-- ---7- - - 2003 2004 2005 2006 2007 2008 2003 2010 2011 2012 General Fund Actual Changes in Fund Balance $ 1 , 2000 000 $ 1 , 0000000 AMME $ 800POoa _ - $ 600 , 000 $ 400 , 000 ---$ 200 , 000 $ 0 - $ 2000000VVVVV - $ 400 , Ooa - $ 6001000 - $ 8000 000- $ 1 ; 000 , 000 2003 2004 2005 2006 2007 2008 2009 2010 2011 116 Cit Y amas WASHINGTON COMMUNITY DEVELOPMENT DEPARTMENT October 25 , 2012 To Whom It May Concern : The City of Camas is is a revision to a Mitigated Determination of Nonsignificance (MDNS ) ( file # SC08 - 04 - 07 ) for Stoneleaf condominiums that was issued in August 2004 . In brief, the revised Stoneleaf proposal ( file # SEPA12 - 02 ) entails converting the existing condominium development into a 544ot subdivision . The enclosed review comments reflect an evaluation of the preliminary plat , together with the original MDNS , in accordance with WAC 197 - 11 - 310 , to find no significant changes . Stoneleaf is located at NW Lorenz and NW Pacific Rim Blvd . , Camas , Washington , and is zoned Multifamily 24 (MF - 24 ) . The location of the parent tax parcels 126048 and 126049 is also described as SW 1/ of Section 5 , Township 1 North , Range 3 East of the Willamette Meridian (WM ) , Camas , Washington . The revision includes the following documents that are attached : • Mitigated Determination of Nonsignificance , letter and mitigation measures (August 9 , 2004 ) ; • SEPA Checklist (January 20 , 2012 ) ; and • Preliminary plat drawing ( October 19 , 2012 ) . As stated above , this revision does not result in any new significant adverse impacts . Sincerely , Phil Bourquin Distribution . Community Development Director Department of Ecology Responsible SEPA Official Department of Fish and Wildlife ( 360 ) 8174568 communitydevelopment@cityofcamas . wa Department of Natural Resources , SEPA Center Department of Natural Resources , Pacific Cascade Region Southwest Clean Air Agency US Army Corps of Engineers Jordan Ramis Attorneys at Law Columbia Bank