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ORD 17-017ORDINANCE NO. 17-017 AN ORDINANCE amending the City of Camas' 2017-2018 Budget Ordinance Nos. 16-023 and 17-007. WHEREAS, the City Council of the City of Camas approved Ordinance No. 16-023 and adopted a biennium budget for fiscal years 2017-2018; and WHEREAS, the City Council of the City of Camas approved Ordinance 17-007 amending the Budget Ordinance 16-023; and WHEREAS, the City Council of the City of Camas desires to effectively utilize and manage the City's financial resources; and, WHEREAS, the City will receive additional revenues that were not anticipated at the time of adopting the budget for 2017-2018; and WHEREAS, funds received in excess of estimated revenues during the current fiscal year when authorized by an ordinance amending the original budget may be included in the expenditure limitation; and WHEREAS, the City desires to undertake activities which were not foreseen at the time of adopting the 2017-2018 budget; and WHEREAS, the financial activities in the following funds could not have been reasonably foreseen at the time of adopting the 2017-2018 budget. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CAMAS AS FOLLOWS: Section I Budget Amendment: The City of Camas' 2017-2018 Budget as adopted in Ordinance No. 16-023 and amended by Ordinance 17-007 is amended as follows: 1. Modify the 201 7 Budget for Friends and Foundation of Camas Library grant and associated Library expenditures. 2. Modify the 2017 Budget to reallocate bond proceeds to replace roofs on City buildings. 3. Modify the 2017 Budget for DNR Urban Tree Grant and consulting services. 4. Modify the 2017 Budget for higher retiree medical costs funded by Firefighter' s Pension Fund. 5. Modify the 2017 Budget with allocating Engineering time to capital projects. 6. Modify the 2017 Budget with WCIA reimbursement for a bridge repair. Ordinance No. 17-017 7. Modify the 2017 Budget to reimburse the Camas/Washougal Fire Department for retiree medical costs with the Firefighter' s Pension Fund. 8. Supplement the 2017 Budget for new retiree medical costs. 9. Supplement the 2017 Budget for additional Lodging Tax grant awards. 10. Supplement the 2017 Budget to reimburse the ERR Fund for higher than anticipated sweeper and vactor costs. 11. Supplement the 2017 Budget for legal costs for additional developer agreements. 12. Supplement the 2017 Budget for unanticipated cemetery burials. 13. Supplement the 2017 Budget for downtown electrical work. 14. Supplement the 2017 Budget for a new cemetery fence. 15. Supplement the 2017 Budget for a project engineer. Section II Budget Amendment -Effect on Fund Revenues and Expenses: The foregoing increases affect the City funds as shown on Attachment A. Section III Effective Date. This ordinance shall take force and be in effect five days from and after its publication according to law. PASSED BY the Council and APPROVED by the May th day of December, 2017. Mayor SIGNE~ -=Be~ Clerk APPROVED as to form: ~l{;ll--- City Attorney Attachment A 2017 Budget Amendment -Fund Summary Budget Budget Amendment Amended Beg Fund Balance Revenues (1) Budget Expenses (1) Estimated End Fund Balance Revenues Expenses Fund Balance Note: Budget Packages I .. IL,; .· ·:·, ••:, ·~,,•.f';~a;•::r ,,'-:,~,~-;:•.!ti:!.· ~~"li->i~·~~;.,r,~~~"'.:.O'I) ,~j'~~; ,_ ·.;.~ .... ··' "' ~~:.· ~nt· . '' .-~~'i!...:ij~~fci:J~*I,~ - General $ Streets $ Camas/Washougal Fire & EMS $ Cemetery $ 9 Rital/~~nds Unlimited GO Debt Service $ Limited GO Debt Service $ REET $ Park Impact Fee Transportation Impact Fee Fire Impact Fee Friberg Rd. Construction $ Brady Road Construction $ 6th and Norwood Construction $ Street Lighting LED Project $ Larks ur $ Bond Fund Capital Projects $ Storm Water $ Solid Waste $ Water/Sewer $ W/S Capital Projects $ WS Capital Reserve $ WS Bond Reserve $ North Shore Construction Project $ . Lodging Tax $ Firefighter's Pension $ Equipment Rental and Replacement $ Retiree Medical $ LEOFF 1 Disability Board $ 3,239,354 $ 43,141,216 $ (43,190,603) $ 82,803 $ 6,114,481 $ (6,186,471) $ 105,620 $ 19,303,029 $ (18,382,988) $ 12,271 $ 469,837 $ (468,975) $ ···1:. ·:. :.... -. ·:. . ~ • .--~· • ... .'\. ~ ..:M'. . . . ' ',.:-~ -! -~ 39,419 $ 1,246,000 $ (1,248,814) $ -$ 2,316,092 $ (2,316,092) $ 4,128,848 $ 4,697,116 $ (6,080,512) $ $ 1,984,523 $ (1,405,272) $ $ 1,641,981 $ (1,399,592) $ $ 309,597 $ (42,038) $ -$ 47,717 $ (47,717) $ 558,049 $ 1,684,332 $ (1,794,312) $ $ 258,209 $ (258,209) $ 1,334,099 $ -$ (1,334,099) $ -$ 1,160,400 $ (1,160,400) $ 303,161 $ 951 $ (304,112) $ 2,637,876 $ 4,163,426 $ (4,085,434) $ 1,570,637 $ 5,272,804 $ (4,864,520) $ 10,621,937 $ 27,884,215 $ (31,116,392) $ $ 23,764,100 $ (23,764,100) $ 5,260,350 $ 3,974,609 $ (905,000) $ 1,592,404 $ 36,318 $ $ 15,182,583 $ 70,000 $ (15,000,000) $ $ 12,927 $ 18,829 $ (20,000) $ 2,507,343 $ 65,363 $ (231,905) $ 1,580,573 $ 3,580,202 $ (3,315,330) $ -$ 196,639 $ (196,639) $ $ 386,614 $ (386,614) $ $ 50,770,254 $ 153,788,600 $ (169,506,140) $ $ (1) Budgeted revenues and expenses reflect the 2017-2018 Adopted Budget 3,189,967 $ 281,891 $ (432,388) $ 3,039,470 10,813 $ 188,791 $ (188,791) $ 10,813 1,025,661 $ 117,283 $ (8,504) $ 1,134,440 13,133 $ 20,000 $ (20,000) $ 13,133 ..'°-:/ '.'.1C· ,.; ... '·~. ~:'.~/:.;;< .·~:~i ,.-.:.·::., .r '· •j·,-.:. .~ - 36,605 $ 36,605 $ - 2,745,452 $ 35,319 $ (249,101) $ 2,531,670 579,251 $ 1,224 $ (1,224) $ 579,251 242,389 $ 242,389 267,559 $ 267,559 -$ - 448,069 $ 8,295 $ {8,295) $ 448,069 -$ 18,923 $ (18,923) $ (O) -$ 29,884 $ (29,884) $ (0) -$ 16,474 $ (16,474) $ (0) -$ 765,605 $ (765,605) $ 2,715,868 $ 67,502 $ (275,952) $ 2,507,418 1,978,921 $ 1,978,921 7,389,760 $ (53,276) $ 7,336,484 -$ 51,329 $ (51,329) $ - 8,329,959 $ 8,329,959 1,628,722 $ 1,628,722 252,583 $ 6,563 $ (6,563) $ 252,583 11,756 $ (1,300) $ 10,456 2,340,801 $ (147,283) $ 2,193,518 1,845,445 $ 294,140 $ 2,139,585 -$ 21,854 $ (21,854) $ - -$ 30,000 $ (30,000) $ 35,052,714 $ 1,955,077 $ (2,326,745) $ 34,681,045 i $·:; -~(3.t~;66,9)_ .,,. .\ -"~~}i:J;.~ . ~·;'i);r:· . A-1, A·3, A-5, S-1,S-4, S-6,S-7, S-8 A-5, A-6, S-3, 5-6 S-1,A·7 S-5,S-7 ~-... ; .. •,; .. > A-2,A-5 A-5 A-5 A-5 A-2.A-5 A-5 A-2 A-5,S-3 5-3 A-5 A-5 S-2 A-4,A-7 5-3 S-1 A-4 Attachment A ..;.; Jtti:·~ l-: .L >..!I_:i:b Al ·7'.·· II' ';1 ,,, '·,~ l·:-"'·'i7L ,z;: .. L• .R J. "' •'.· .... A-1 • · FFCL Donation Library 001 $ 31,000 $ 56,000 001-00-367-110-00 $ 25,000 $ 25,000 A-1~· _ · FFCL Office Supplies Library 001 $ $ 8,500 001-30-572-210-31 $ (8,500) $ (8,500) --A-1 . FFCL Small Tools & Equipment Library 001 $ $ 1,000 001-30-572-210-35 $ (1,000) $ (1,000) A-k '· · FFCL Professional Services Library 001 $ -$ 3,000 001-30-572-210-41 $ (3 ,000) $ (3,000) ·-· A~t ·.-> ·. FFCLMisc. Library 001 $ -$ 9,500 001-30-572-210-49 $ (9,500) $ (9,500) ··"A~1 · • FFCL Library Books & Materials Library 001 $ -$ 3,000 001-30-594-722-69 $ {3,000) $ (3,000) ·-'•·.,A-2 \-•· Excess Bond Proceeds LED Lighting Project 317 $ 1,334,099 $ 782,276 317-00-595-630-65 $ 551,823 $ 551,823 .:. A"2 ·'-: . .' Transfer to 2015 Cap Projects LED Lighting Project 317 $ $ 551,823 317-00-597-318-00 $ (551,823) $ (551,823) · A·2 .'::: ··. '.; Transfer from LED Lighting Project 2015 Capital Pro] 318 $ $ 551,823 318-00-397-317-00 $ 551,823 $ 551,823 .. :·A·2" .. , .• Roofing for Police Station 2015 Capital Proj 318 $ -$ 257,760 318-00.594-210-62 $ (257,760) $ (257,760) A·t.:· Roofing for Library Building 2015 Capital Proj 318 $ $ 132,845 318-00-594-721.62 $ {132,845) $ (132,845) 1.:.,,..:. A-i Roofing for Citv Hall 2015 Capital Proj 318 $ -$ 300,000 318-00-594-180-62 $ (300,000) $ (300,000) A-2 .'.· ·)·'·.· Generator 2015 Capital Proj 318 $ -$ 75,000 318-00-594-181-62 $ (75,000) $ {75,000) ·.'· .. A-2'-.: Transferfrom REET 2015 Capital Proj 318 $ -$ 213,782 318-00-397-300-00 $ 213,782 $ 213,782 ·. ·,'"_A-2: .· · Transfer to 2015 Cap Projects Real Estate Excise Tax 300 $ $ 213,782 300-00-597-318-QO $ {213,782) $ {213,782) . A-2 .. ., · Adjust Fund Balance' Real Estate Excise Tax 300 $ 2,745,452 $ 2,531,670 300-00-508-000-00 $ 213,782 $ 213,782 A-3 · · DNR Urban Tree Grant Planning 001 $ 15,000 001-00-334-023-00 15,000 $ 15,000 ·" ·; A~3 . · Consultant Services Planning 001 $ 119,000 134,000 001-15 -558-600-41 (15,000) $ (15,000) .. :A:4 >' Transfer to LEOFF 1 Disability Firefighter's Pension 611 $ 100,586 $ 130,586 611-00-597-613-00 $ (30,000) $ (30,000) '.•_ A:.4 ... Adjust Fund Balance Firefighter's Pension 611 $ 2,340,801 $ 2,310,801 611-00-508-000-00 $ 30,000 $ 30,000 A-4 : Transfer in Firefighter's Pension LEOFF 1 Disability 613 $ 100,586 $ 130,586 613-00-397-611-00 $ 30,000 $ 30,000 1---, •. :A-4 .'·' Pension Expense-Fire Retiree LEOFF 1 Disability 613 $ 21,900 $ 51,900 613-00-522-215-29 $ (30,000) $ (30,000) ' ,. -A-5 ' --,.-Engineering Cost Allocation General Fund 001 $ 742,500 $ 984,391 001-00-341-820 -00 $ 241,891 $ 241,891 ',:-'.··A-5 .. Street Preservation Streets 112 $ 1,114,760 $ 1,121,137 112-76-595-300-65 $ (6,377) $ (6,377) ;_A-5 .. ADA Ramps Real Estate Excise Tax 300 $ 50,000 $ 50,200 300-00-594-760-63 $ (200) $ {200) A-5 ... :.,,,. Heritage Trailhead Rea l Estate Excise Ta x 300 $ 400,000 $ 405,732 300-00-594-763-63 $ {5,732) $ (5,732) ,·: ,, ·A·5 Crown Park Pool Real Estate Excise Tax 300 $ 75,000 $ 78,389 300-00-594-767-63 $ {3,3B9) $ (3,389) -.A~s ., ''. :· Franklin Street Real Estate Excise Tax 300 $ -$ 3,248 300-00-595-300-65 $ {3,248) $ {3 ,248) A-s '. Dallas Street Real Estate Excise Tax 300 $ 672,950 $ 695,700 300-00-595-320-65 $ (22,750) $ (22,750) . Acs .: ,;·_ Cooper's View Parl< Park Impact Fees 301 $ 13,376 $ 14,600 301-00-594-760-65 $ (1,224) $ (l,224) A-5 . ' _-Brady Road Brady Road Construction 315 $ 1,794,312 $ 1,802,607 315-00-595-300-65 $ (8,295) $ (8,295) .. 'A~s ·:' 6th and Norwood 6th & Norwood 316 $ 259,209 $ 278,132 316-00-595-300-65 $ (18,923) $ (18,923) " · i\-s . -. LED Street Lighting Street Lighting Project 317 $ 1,334,099 $ 1,363,983 317-00-595-630-65 $ (29,884) $ (29,884) · :·A-5 · · Larkspur Larkspur 319 $ 1,160,400 $ 1,176,874 319-00-595-300-65 $ (16,474) $ {16,474) I·:.'.:' .A~s · -.... Storm Water Eng Services Storm Water 419 $ 187,893 $ 188,123 419-00-531-500-41 $ {230) $ (230) ,·_ A-5 . 38th Ave. Wetland Mitigation Storm Water 419 $ 30,000 $ 30,078 419-00-594-531-63 $ (78) $ (78) -A-5 .. -· · 10th & Dra ke Storm Facility Storm Water 419 $ 250,000 $ 253,558 419-00-594-532-63 $ (3,558) $ {3,558) '_·; A~5 Friberg Wetland Monitoring Storm Water 419 $ 25,000 $ 26,536 419-00-594-533-63 $ (1,536) $ (1,536) " : A-s :·:· -38th Ave Ph 2 Wetland Monitoring Storm Water 419 $ 28,000 $ 33,379 419-00-594-534-63 $ (S,379) $ (5,379) . -· ,·.-.:' A-5 '.-· . Lacamas Lane Landslide Storm Water 419 $ 700,000 $ 723,360 419-00-594-537-63 $ (23,360) $ {23 ,360) ..... · ·'-.A•5 . . ' Forest Home Road Storm Design Storm Water 419 $ 500,000 $ 533,361 419-00-594-538.63 $ (33,361) $ (33,361) . 'A-5 .'·i Mm Ditch Replacement Water/Sewer 425 $ 450,000 $ 466,299 426-00-594-356-65 $ (16,299) $ (16,299) .. ,;_. .:A~5 Water Transmission Main Water/Sewer 426 s 2,572,083 $ 2,607,113 426-00-594-341-65 $ {35,030) $ (35,030) I'·.·' ·A-5 -North Shore Sewer Project North Shore 427 $ 13,000,000 $ 13,006,563 427-00-594-350-65 $ (6,563) $ (6,563) " .. :.'A·5 General Fund Transfer General Fund 001 $ $ 241,891 001-00 -597-000-41 $ (241,891) $ (241,891) A-5 _-· General Fund Transfer Streets 112 $ $ 6,377 112-00-397-001-41 $ 6,377 $ 6,377 .A-5 . -General Fund Transfer Real Estate Excise Tax 300 $ $ 35,319 300-00-397-001.41 $ 35,319 $ 35,319 A-5 ·'-General Fund Transfer Park Impact Fees 301 $ 1,224 301-00-397-001-41 $ 1,224 $ 1,224 ..(A·5 -. . '.-General Fund Transfer Brady Road Construction 315 $ $ 8,295 315-00-397-001-41 $ 8,295 $ 8,295 . -· A~S General Fund Transfer 6th & Norwood 316 $ $ 18,923 316-00-397-001-41 $ 18,923 $ 18,923 -.:··A-5.,. · General Fund Transfer Street Lighting Project 317 $ $ 29,884 317-00-397-001-41 $ 29,884 $ 29,884 .::·: -A-5 . ... : General Fund Transfer Larkspur 319 $ $ 16,474 319-00-397-001-41 $ 16,474 $ 16,474 .A:5 ' General Fund Transfer Storm Water 419 $ $ 67,502 419-00-397-001-41 $ 67,502 $ 67,502 .... :A-S . .-._ . General Fund Transfer Water/Sewer Construciton 426 $ $ 51,329 426-00-397-001-41 $ 51,329 $ 51,329 A:,S ... General Fund Transfer North Shore Sewer Line 427 $ $ 6,563 427-00-397--001-41 $ 6,563 $ 6,563 · -A•6 WCIA Reimbursement Streets 112 $ 75,000 lU-00-398-000-00 75,000 $ 75,000 ·. A-6 · ·. · -· Bridge Repairs Streets 112 $ 80,000 155,000 112-00-542-300-48 (75,000) $ (75,000) ·A-7 : Transfer to CWFD Firefighter's Pension 611 $ 19,015 $ 136,298 611-00-597-115-00 $ (117,283) $ (117,283) ·-.. A-7. · · Adjust Fund Balance Firefighter's Pension 611 $ 2,340,801 $ 2,223,518 611-00-508-000-00 $ 117,283 $ 117,283 ... . A-7 ' Transfer in Firefighter's Pension CWFD 115 $ 19,015 $ 136,298 115-00-397-611-00 $ 117,283 $ 117,283 A-7 Adjust Fund Balance CWFD 115 $ 1,025,661 $ 1,142,944 115-00-308-000-00 $ (117,283) $ (117,283) 5-1' Transfer to Retiree Medical General Fund 001 $ 66,107 $ 79,457 001-00-597-6U-OO $ {13,350) $ (13,350) . s-1.: -·· Adjust Fund Balance General Fund 001 $ 3,189,967 $ 3,176,617 001-00-508-000-00 $ 13,350 $ 13,350 ·. ~.s-1 Transfer to Retiree Medical CWFD 115 $ 11,184 $ 19,688 115-00-597-612-00 $ (8,504) $ (8,504) ... ;._ S-1 .· Adjust Fund Balance CWFD 115 $ 1,025,661 $ 1,017,157 115-00-508-000-00 $ 8,504 $ 8,504 .S-1 : _ .. Transfer from GF Retiree Medical 612 $ 66,107 $ 79,457 612-00-397-001-00 $ 13,350 $ 13,350 5 ~1 . Transfer from CWFD Retiree Medical 612 $ 11,184 $ 19,688 6U-00-397-115-00 $ 8 ,504 $ 8,504 ··s-1 -. Retiree Medical Pymts Retiree Medical 612 $ 97,329 $ 119,183 6U-00-517-200-2l $ (21,854) $ (21,854) :s-2 · ·· Advertising Lodging Tax 120 10000 $ 11,300 120-00-557-300-44 (1,300) $ (1,300) · ·: S-i·· Adjust Fund Balance Lodging Tax 120 $ 11,756 $ 10,456 120-00-508-000-00 $ 1,300 1,300 .. -~-.--r-.--::--~--~---·--~-----~ .. --·---=------ .. .<::s-3,· -; ··.~ •f Transfer to ERR -Sweeper & Vactor Storm Water 419 $ .. '.: "<: .. ,'sc3 ' · Adjust Fund Balance Storm Water 419 $ 2,715,868 i ··.;.~··· ~~--: :. e · . ., .. ... Transfer to ERR -Sweeper Streets 112 $ 1c:·.>·;::sc3 ;~c ... ' Local Grant -CPU Street Lights Streets 112 $ 200,000 :;~~-S~3 .~:) .-Transfer to ERR -Vactor Water/Sewer 424 $ .-;.. >':i.: S-3':'1 ~/'. Adjust Fund Balance Water/Sewer 424 $ 7,389,760 '·'-">~·:s~3 .~:;·,": Transfer From -Storm, Streets, W/S ERR 523 $ .{t :c-•. ':~i 5.3,:_.''·;e :: Adjust Fund Balance ERR 523 $ 1,845,445 r. ' ::.1 5.4;·· Legal Fees for Dev. Agmts General Fund 001 $ 84,006 .c .. '•:.,.•.s-4+ .,, Adjust Fund Balance General Fund 001 $ 3,189,967 ., · S-5 · Cemetery Plot Sales Cemetery 125 $ 28,000 :':· ... 505 ::;,: '· Cemetery Professional Services Cemetery 125 $ 31,108 ' •, ·~: :; 5-6/ .-·.-Transfer to Streets General Fund 001 $ 2,608,510 ,. ~ .. '·S•6/ .. 0',· . .-Adjust Fund Balance General Fund 001 $ 3,189,967 .. /:·: .. ;.s-6:'/<,: .. Transfer from General Fund Streets 112 $ 2,608,510 ·<.',:·s:s:: : ':-:: ~ Repairs and Maintenance Streets 112 $ 1,871 . ' , .. _. .'' 5-7:·.:. Transfer to Cemetery General Fund 001 $ 190,500 . · s-t/,.:, Adjust Fund Balance General Fund 001 $ 3,189,967 ~·:··· .. s-1;c . < Cemetery Fencing Cemetery 125 $ 1,500 ·. 'S·7: . , .-.. " Transfer from General Fund Cemetery 125 $ 190,500 General Fund 001 $ General Fund 001 $ .. . -·-·,.... -·---~ $ 208,450 $ 2,507,418 $ 32,414 $ 232,414 $ 53,276 $ 7,336,484 $ 229,312 $ 2,139,585 96,153 3,177,820 $ 33,000 $ 36,108 .. $ 2,683,510 $ 3,114,967 $ 2,683,510 $ 76,871 $ 205,500 $ 3,174,967 $ 16,500 $ 205,500 419.00-597-523-00 419-00-508-000-00 112-00-597-523-00 112-00-337-020-00 424-00-597-523-00 424-00-508-000-00 523-00-397-000-00 523.00-308-000-00 001-05-515-302-41 001-00-508-000-00 125-{)0-343-600-00 125.00-536-500-41 001-00-597-112-00 001-00-508-000-00 112-00-397-001-00 112-00-542-710-48 001-00-597-125-00 001-00-508-000-00 125-00-536-500-48 125.00.397-001-00 Net Total Carry Forward Administrative s_udget.surpmary Total Package Summary ----------· (208,450) $ (208,450) 208,450 $ 208,450 $ (32,414) $ (32,414) $ 32,414 $ 32,414 (53,276) $ (53,276) $ 53,276 $ 53,276 $ 294,140 $ 294,140 $ (294,140) $ (294,140) ..... l (12,147) (12,147) $ 12,147 12,147 5,000 $ 5,000 (S,000) $ (5,000) ! $ (75,000) $ (75,000) $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ (75,000) $ (75,000) $ (15,000) (15,000) $ 15,000 15,000 $ (15,000) (15,000) 15,000 15,000 35,000 ' . ~~-. ··-·· 3,289,992 $ (3,289,991) 2,506,900 $ (2,878,568) $ (371,669) $ (371,670) $ 1 :Net Balance . $ 2,063,492 $ (2,307,274) Net Balance $ (243,782) (243,782) 0 ··Net Balance '·.· ' '_ $·· (li7;8B7) $>· ·· (127;887) .$ ._. $ (371,670) 2,505,900 _$...___._(2 .... ,8_7_.8,.._5_68.--J $ (371,669) $ (371,669) $ (371,668)