CON0000132 - 6/22/2010 - Amend Project Agreement, include Camas/Co-sponsor t °
�, �� CONTRACTS & AGREEMENTS � €ceuse°"''
FS Cof
Record No.
ccit"ab
Required Information Dates/10/209
WASHINGTON Cover Sheet ® NEW
❑ REPLACEMENT
The original paper copy of ALL Camas contracts/agreements/amendments are to be retained in the City's centralized filing system,
managed by the City Clerk's Office.
• RES No. 16-009, contract and agreement thresholds- authorizes Mayor/designee to enter into/execute the following contracts/
agreements without individual approval of each contract/agreement by City Council:
o Professional Service Contracts/Agreements-including, but not limited to contracts/agreements for architectural,
engineering, legal, and consulting services involving a cost or fee of less than$50,000.
o Maintenance/Service Contracts-for nonprofessional services involving a cost or fee of less than$50,000.
o Lease Agreements-for materials, supplies, and equipment where expenditures or fee do not exceed$50,000 per year.
o Public Works Projects-Small Works Roster Projects with a single trade involving expenditures of less than$100,000 and
Small Works Roster Projects with multiple trades involving expenditures of less than $150,000.
o Public Works Projects--Capital Major Maintenance Projects in excess of limits set forth above will proceed to Council for
approval.
o Change Orders—Mayor/designee has the authority to execute Change Orders up to 10%of contract total, provided they are
within limits of original contract and consistent with scope and intent of authorized project.
*** FILL OUT ALL APPLICABLE FIELDS AND ENSURE REFERENCED EXHIBITS ARE ATTACHED ***
City Staff Contact(Responsible) Staff Contact Phone# Staff Contact Title
Steve Wall ext. 4212 Public Works Director
Contracting Agency\Party Contracting Agency Contact Contact Phone or Email
Clark County WA Public Works Director 360.397.6118 ext. 4358
City Department/Division Dept.Admin Assistant Additional Contact Information
Public Works Ronda S verson ext. 4256
Type of ❑Construction/Small Works Project No Additional Contract Information(key words,other agency-related,
Contract P-825 ordinance,amendment no.to original contract dated)
❑Consultant/Professional Services 2008 Fallen Leaf Lake WWRP Grant
❑Contract for Services
❑Grant
N Interlocal Agreement(IIA) Recording Number& If Council Approval Required(see limits above),provide date of
[I Franchise Agreement Date Council approval: 6/22/2010 RES No.
❑Development Agreement Budget Funded Account#300-00-594-790-61
❑Amendment/Supplement to
OR
Contract No.
❑Other(explain) Other Funding Source:
Contract Start Date Expiration Date Contract/Project Terms of Renewal or Termination&Extensions
6/22/2010 None Completion Date (REQUIRED)Remain in effect in perpetuity
None
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❑ Eng. Copy ❑ Video/Audio Tape ❑ Flash Drive ❑ Building Cabinet Number
If copy,where is original? ❑ Other ❑ Additional Copy Locations
FDR ADMINISTRATIVE ASSISTANT USE ONLY
Disposition Authority#(DAN)(REQUIRED) Records Series Title Retention/Dispo- Event Cut-off&Date
GS55-05A-06 2.1 Acquisition/Ownership sition Action after disposition of real
10 years property
Designation/Remarks Comments
N Essential N Archival-Appraisal Req'd ❑ Archival-Permanent
❑ Non-Archival, Destroy After Retention Met ❑ Confidential
❑ Other
Routing Signatures/Initials: EXEMPT INFORMATION (statute and page Nos):
➢ City Attorney
CI ick or tap here to enter text.
➢ City Administrator
➢ Department Manager/Director
➢ Finance Director
➢ City Engineer(s)
➢ Other
HARD COPY FILE,COLOR CODE — RED: Permanent YELLOW.- Essential BLUE: Event-Rased GREEN.• F"iration Date
i� WASHINGTON STATE
Recreation and
Conservation Office Amendment to Project Agreement
Project Sponsor: Clark County Parks Dept Project Number: 06-1895A
Project Title: Lacamas Lake Shoreline Amendment Number: 2
Amendment Type:
Project Sponsor Change
Amendment Description:
This amendment is to add the City of Camas as a co-sponsor on this project. The purpose
is to allow the City of Camas to accept title to the property acquired with this grant funding.
Agreement Terms
In all other respects the Agreement, to which this is an Amendment, and attachments thereto, shall
remain in full force and effect. In witness whereof the parties hereto have executed this Amendment.
State Of Washington Project Sponsor
Recreation and Conservation Office
EXISTING
AGENCY: � '
BY: BY:
Kaleen Cottinqham
TITLE: Director TITLE:
DATE: 7 OC- y DATE:
Pre-approved as to form:
BY: /S/
Assistant Attorney General
NEW
AGENCY:
BY:
TITLE: ;
DATE: V 1ZZ f/ 0
RECEIVED
M4 - 7 2010
WWRP Project Project Sponsor Change Amendment
Riparian Protection Account Chapter 79A.15 RCW, Chapter 286 WAC
AMENAGR2.RPT
4
Amendment Special Conditions
Project Sponsor: Clark County Parks Dept Project Number: 06-1895 A
Project Title: Lacamas Lake Shoreline Amendment Number: 2
Special Conditions
1. On July 1, 2007, the name of the Interagency Committee for Outdoor Recreation changed to the Recreation and
Conservation Funding Board and the office name changed to the Recreation and Conservation Office. The
General Provisions of the Project Agreement do not reflect this change. To allow immediate implementation of
this project, the existing provisions are hereby incorporated into the agreement. All references to the Board refer
to the Recreation and Conservation Funding Board. References to the Office refer the Recreation and
Conservation Office.
2. Before reimbursement of any acquisition related expenses, the sponsor must comply with Governor's Executive
Order 05-05 regarding Archeological and Cultural Resources for the scope of work approved in this Project
Agreement. The Recreation and Conservation Office will issue a notice to proceed when appropriate
documentation has been received.
In the event that archaeological or historic materials are discovered during future ground disturbing activities,
work in the immediate vicinity must stop; the area must be secured, and the Sponsor must notify the concerned
tribe's cultural staff and cultural committee, the Recreation and Conservation Office, and Department of
Archaeology and Historic Preservation. In the event that human remains are discovered during project activity,
work in the immediate vicinity must stop, the area must be secured and notification to the coroner and local law
enforcement in the most expeditious manner possible is required.
3. Requests for time extensions are to be made at least 60 days before the agreement end date. If a request for a
time extension is not made at least 60 days before the agreement end date, the request may be denied. If the
request is made after the agreement end date, the time extension will be denied.
ASPECCOND.RPT April 27, 2010 Page 1
RECREATIQN AND CONSERVATION OFFICE FORMA-19 State of Washington
Agency Name INVOICE VOUCHER
Sponsor's Certificate. I hereby certify under penalty of perjury that the items
Recreation and Conservation Office and totals listed herein are proper charges for materials,merchandise or
P.O. Box 40917 services furnished to the State of Washington,and that all goods furnished
Olympia, WA 98504-0917 and/or services rendered have been provided without discrimination because
of age,sex,marital status,race, creed, color,national origin,handicap,
religion or Vietnam era or disabled veterans status.
Sponsor
BY
Clark County Legacy Lands Proq
Jeroen Kok
PO Box 5000
Vancouver,WA 98666 (TITLE) (DATE)
'jaz ,> ..r. ., . . •'TO g,�„Crp111p�Odd By
Project Number 06-1895 A Invoice# Billing Period This is a Final Billing?
Project Name Lacamas Lake Shoreline 2 From: To: Yes[ ] No[ ]
.,
sous:•, xpend'gr Costs For This Billing
Project N �Reimbursat3le Non-Reimbursable
J
CATEGORIES: A reement Ex etid] Expenditures Match Total
Land
Incidentals ;• $9,f80 00 ... ,” _r 0I)O 9a1 1 �0
WeLand/Inc Subtotal $773,390.00 , 80 Q0 (9 01 $9x80 Ota
Admin Costs $10,000.00 ,
Acquisition Total $783,390.00 , $ 380{1 $3 Q0 $9� 13t43;.;
$783,390.00 $9,180.00 $0.00 $9,180.00
FUNDING&EXPENDITURE FORMULA
For RCO Use ONLY
'hit t3r] 'dtii r y' r PPe� {t5 lC0 lurisstlrserri tS�
Sponsor: 50.00000% $391,695.00 Total Billed $9,180.00
RCO Federal: Share Billed $4,590.00
RCO: WWRP -RP 50.00000% $391,695.00 Share Approved $4,590.00 1.17%
Advance Balance $0.00
Match Owed Balance $0.00
Share Retained $0.00
Share Paid $4,590.00 1.17%
Agreement Total: 100.00000% $783,390.00 Match Bank $0.00
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8713 SWV0003051-02 06-1895 A
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Project Manager/Date Release Final Pmt ) Division Supervisor/Date Accounting/Date
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1 INVOICE.RPT 4/27/2010 Current Funding