CON0000658 - 9/29/2020 - Interlocal Agreement for CTR Commute Trip ReductionCamas Contract & Agreement upload form
WASHINGTON
Agreement Contract Description*
Interlocal Agreement for CTR Commute Trip Reduction
As described at the top of the Contract/Agreement, including other party.
City Staff Contact
(Responsible) Staff Contact Phone #
Jennifer Gorsuch 4413
Contracting
Agency\Party Contracting Agency
Vancouver Clark County Contact Contact Phone
Washougal Jan Bowers 360-487-8600
Department* Dept. Admin Assistant
Human Resources Leisha Copsey
Type of Contract* Project Number
Interlocal Agreement (ILA)
Media Type*
Paper • Electronic
Additional Contract Information
Key words, other agency -related, ordinance, amendment no. to original contract dated
Start Date* Completion Date
7/1/2019
Expiration Date
Staff Contact Title
Admin Services Director
Contact Email
jan.bowers@cityofvanco
uver.us
Additional Contact Information
4414
Both
Expiration Date*
7/1/2023
Renews Automatically Specific Date
Upon Project Completion Other
Renewal/Termination/Extensions Terms*
(i.e. 90 days written; until superseded; none specified)
30 days written
Description of Records
Contracts and Agreements - Retention
General 6 years
Designation
Disposition Authority # (DAN)*
GS50-01-11
Disposition Action
Destroy
Archival - Appraisal Required Archival - Permanent Retention Essential
Non -Essential Non -Archival OFM
OPR
Remarks
Confidential Exempt Information
Comments
File Upload*
20190701 Interlocal Agreement Commute Trip Reduction CTR
5.5MB
Vancouver Clark County Camas Washougal.pdf
I. Effective Date:
11. Parties :
,.
INTERLOCAL AGREEMENT
FOR
COMMUTE TRIP REDUCTION
July 1, 2019.
City of Vancouver, a municipal corporation of the State of
Washington; and
Clark County ("the County"), a municipal corporation of the State of
Washington;
City of Camas, a municipal corporation of the State of Washington;
and,
City of Washougal, a municipal corporation of the State of
Washington
Ill. Recitals :
A. In 2006 the Washington legislature passed the " Commute Trip Reduction
(CTR) Efficiency Act requiring local governments in urban area with traffic
congestion to develop programs that reduce drive-alone trips and vehicle miles
traveled per capita. The CTR Efficiency Act amended the1991, Commute Trip
Reduction Law, codified as §70.94.521-.551 RCW.
B. As required by § 70.94.527(1) RCW of the CTR law as amended, the parties
have adopted Commute Trip Reduction ordinances and plans for the purpose of
reducing the number of commute trips to work in single occupant vehicles,
alleviating air pollution, reducing energy consumption, and addressing traffic
congestion problems.
C. As authorized under the CTR law and the lnterlocal Cooperation Act, Chapter
39.34 RCW, the parties desire to enter into this Agreement to achieve and
maintain compliance with the requirements of the CTR law.
NOW, THEREFORE, BE IT RESOLVED that in consideration of covenants, conditions,
performances, and promised hereinafter set forth, the parties hereto agree as follows:
IV . Purpose. The purpose of this Agreement is to establish a mechanism for ensuring
compliance with the CTR law, to enable the parties of this Agreement to meet the
statutory requirements by the applicable deadlines, and to specifically provide for the
definition and coordination of each of the tasks for which the parties to this Agreement
will be responsible in achieving the goals and requirements of the CTR law.
V. Fund ing.
A. The City of Vancouver will utilize funds received from the Washington State
Department of Transportation in the manner described in the 2019-2023
Commute Trip Reduction Work Plan that is attached hereto and incorporated
herein, by this reference, as part of this Agreement. The City of Vancouver is
authorized to redistribute funds as necessary due to changes in program
responsibilities and would do so using an amendment to this agreement if
necessary.
B. The expenditure of funds is subject to the requirements of Washington State
Department of Transportation guidelines.
C . The parties to this Agreement shall use best efforts to jointly apply for additional
grant funds to support continued and coordinated implementation of the· CTR
law.
VI. Service Provisions. Funds provided to the parties under this Agreement shall be used
exclusively for activities undertaken to fulfill the requirements of §§70.94.521-.551 RCW
and to implement the tasks as described in the 2019-2023 Commute Trip Reduction
Work Plan.
VII. Agreement Period. This Agreement shall become effective as of July 1, 2019 and
shall terminate on June 30, 2023, unless the Washington State Legislature does not
appropriate funding for the Commute Trip Reduction Work Plan in the 2021-2023
biennium. If the Washington State Legislature fails to appropriate funds for the
Commute Trip Reduction Work Plan in the 2021-2023 biennium, this Agreement shall
terminate on June 30, 2021.
VI 11. Coordination of Work: Each of the parties to this Agreement agrees to use its best
efforts to coordinate with the other parties hereto in order to best achieve the purposes
of the CTR law.
IX. Disbursement Provisions :
A. Acting as Program Administrator, the City of Vancouver shall submit an invoice,
with an estimate of expenditures by budget categories used by the City for all
state CTR funds expended for the purpose of CTR implementation. The period
for which these invoices cover all expenses can be determined by the party
submitting the invoices, but shall not be submitted more frequently, or cover
periods of less than three months.
B. The City of Vancouver shall submit progress reports, to be forwarded to the
Washington State Department of Transportation, accompanying the invoices for
covered expenses. These reports should summarize:
1. Recent CTR events and projects;
2 . A detailed summary of implementation assistance provided to affected
employers within each jurisdiction;
3 . A list of scheduled CTR events, projects, and implementation assistance
to be provided to affected employers including all CTR training classes
C. All invoiced items shall be exclusively for activities undertaken to fulfill the
requirement of §70.94.521-.551 RCW and in accordance with Washington State
Department of Transportation guidelines on the expenditure of funds. Such
funds may only be used to implement tasks as described in the 2019-2023
Commute Trip Reduction Work Plan.
X. Employment Provisions: There shall be no discrimination against any employee who is
paid by the funds indicated in the Agreement or against any applicant for su~h
employment because of race, religion, color, sex, marital status, creed, national origin,
age, Vietnam era or disabled veterans status, or the presence of any sensory, mental,
or physical handicap. This provision shall include, but not be limited to the following:
employment, upgrading, demotion, transfer, recruitment, advertising, lay-off or
termination, rate of pay or other forms of compensation, and selection for training.
XI. Agreement Modifications. The governing bodies of the parties hereto may request
modifications to this Agreement. Any such changes that are mutually agreed upon by
the parties hereto shall be incorporated herein by written amendment of this
Agreement. It is mutually agreed and understood that no alteration or variation of the
terms of this Agreement shall be valid unless made in writing and signed by the parties
hereto and that any oral understanding or agreements not incorporated herein shall not
be binding.
XII. Hold Harmless: It is understood and agreed that this Agreement is solely for the benefit
of the parties hereto and gives no right to any other party. No joint venture or
partnership is formed as a result of this Agreement. Each party hereto agrees to be
responsible and assumes liability for its own negligent acts or omissions, or that of its
officers, agents or employees to the fullest extent required by law, and agrees to save,
indemnify, defend, and hold the other party harmless from any such liability. In the case
of negligence of both parties, any damages allowed shall be levied in proportion to the
percentage of negligence attributable to the other party. This indemnification clause
shall also apply to any and all causes of action arising out of performance of work
activities under this Agreement. Each contract for services or activities utilizing funds
provided in whole or in part by this Agreement shall include a provision that neither the
State of Washington nor the parties to this Agreement are liable for damage or claims
for damages arising from any subcontractor's performance or activities under the terms
of the contracts.
XIII. Governing Law and Venue: The Agreement shall be construed and enforced in
accordance with, and the validity and performance thereof shall be governed by the
laws of the State of Washington. Venue of any suit between the parties arising out of
this Agreement shall be the Superior Court of Clark County, Washington.
XIV. Severability: In the event any term or condition of this Agreement or application thereof
to any person or circumstances is held invalid, such invalidity shall not affect other
terms, conditions or applications of this Agreement which can be given effect without
the invalid term, condition or application. To this end the terms and conditions of this
Agreement are declared severable.
XV. Recapture Provision :
A. In the event that a party fails to expend state funds in accordance with state law
and/or the provisions of this Agreement, the City of Vancouver reserves the right
to recapture state funds in an amount equal to the extent of noncompliance.
B. Such right of recapture shall exist for a period not to exceed three (3) years
following termination of the Agreement. Repayment by the party of state funds
under this recapture provision shall occur within thirty (30) days of demand. In
the event that the City of Vancouver is required to institute legal proceedings to
enforce the recapture provision, the City of Vancouver shall be entitled to its cost
thereof, including reasonable attorney's fees, to be compensated by the party.
C. This Agreement shall be subordinate to and governed by all provisions and
terms contained in the Commute Trip Reduction Implementation Agreement
between City of Vancouver and the Washington State Department of
Transportation attached hereto
XVI. Reduction in Funds: The City of Vancouver may unilaterally terminate all or part of this
agreement, or may reduce its scope of work or budget under this Agreement, if there is
a reduction of funds by the source of those funds, and if such funds are the basis for
this Agreement.
XVII. Americans with Disabilities Act of 1990, Public Law 101-336 (ADA): Parties to this
Agreement must comply with the ADA, which provides comprehensive civil rights
protection to individuals with disabilities in the areas of employment, public
accommodations, state and local government services, and telecommunications.
XVIII. Termination: Notwithstanding any provisions of this Agreement, any party may
terminate their participation in this Agreement by providing written notice of such
termination to all other parties, specifying the effective date thereof, at least thirty (30)
days prior to such date. Reimbursement for services performed by any party and not
otherwise paid for prior to the effective date of such termination shall be made
according to the terms of this Agreement.
XIX. Property: All equipment, property, or improvement used to effectuate this Agreement
shall become the sole property of the Party who provided the equipment, property, or
improvement.
IN WITNESS THEREOF the undersigned entities have executed this Agreement as of the
date and year written below.
City of Vancouver
AUTHORIZED SIGNATURE:
1l·if·lf
Eric Holmes, City Manager Date
\I • •
Attest:
By:
Natasha Ramras, City erk
By: Carrie Lewellen, Deputy City-etefl<'
Clark County
Approved as to Form only: AUTHORIZED SIGNATURE:
By : By : ________ _
Deputy Prosecuting Attorney Chair, Clark County Commissioners Date
City of Camas
Approved as to Form only :
By ~&"O
City Attorney
City of Washougal
Approved as to Form only:
By: _______ _
City Attorney
AUTHORIZED SIGNATURE :
By:LmJ
Mayor I b ty Manager
AUTHORIZED SIGNATURE :
By: ________ _
Mayor I City Manager
ATTACHMENTS: 2019-2023. Commute Trip Reduction Work Plan
Date
Date
Attest:
Natasha Ramras, City C
.-By : Carrie Lewellen ~1ty Clerk
Clark County
Approved as to Form only: AUTHORIZED SIGNATURE :
By ;/dA/l. ~{4-j2oao
Deputy Prosecuting Attorney · sioners Date
City of Camas
Approved as to Form only:
By: _______ _
City Attorney
City of Washougal
Approved as to Form only:
By : _______ _
City Attorney
AUTHORIZED SIGNATURE:
By: ________ _
Mayor I City Manager
AUTHORIZED SIGNATURE :
By : ________ _
Mayor I City Manager
ATIACHMENTS : 2019-2023. Commute Trip Reduction Work Plan
Date
Date
Attest:
By :J/~~
Natasha Ramras , City Clerk
By . Carrie Le"WelleA , Oeputy CHy Clerk
Clark County
Approved as to Form only: AUTHORIZED SIGNATURE:
By : By : ________ _
Deputy Prosecuting Attorney Chair, Clark County Commissioners Date
City of Camas
Approved as to Form only:
By : _______ _
City Attorney
City of Washougal
Approved as to Form only :
AUTHORIZED SiGNATURE:
By: ________ _
Mayor I City Manager
AUTHORIZED SIGNATURE:
Mayor I City Manager
ATTACHMENTS: 2019-2023. Commute Trip Reduction Work Plan
Date
712312020
Date
'.
COMMUTE
TRIP
REDUCTION
WORK PLAN
For the lnterlocal Agreement
covering the
2019-2023 Biennium
July 1, 2019 -June 30,2023
COMMUTE TRIP REDUCTION
WORK PLAN
I. Introduction
The purpose of this work plan is to establish commute trip reduction (CTR) task descriptions and
responsibilities, and associated budgets for each public agency party to the lnterlocal Agreement,
effective July 1, 2019 -June 30,2023, between the City of Vancouver, Clark County, City of Camas and
City of Washougal.
The work plan is divided into four sections: Introduction, Agency Task Descriptions and
Responsibilities, Major Goals and Budget.
II. Agency Task Descriptions and Responsibilities
City of Vancouver:
TASK PURPOSE/GOAL
Employee Transportation Coordinator To keep ETC's updated with current information, motivated and
Networkinq Meetinqs trained. Attendance qoal -80%.
Plan regional Transportation Demand Keep the employees at the CTR participating worksites aware of
Management (TOM) promotional the benefits of alternative commute options and current
campaigns that will include CTR campaigns to encourage trying an alternative commute
participating worksites and provide the
messaging and content for the campaign
promotional materials.
Identify and notify worksites that may be Employer worksites with 100+ employees that work between 6-
affected by the CTR law 9AM are required by law to participate in the CTR program. The
CTR Jurisdiction representatives are to contact those worksites
to verify its status and notify the employer if it is a CTR affected
worksite.
Conduct ETC Basic Training workshops at Fulfill the WSDOT requirement to provide ETC Basic Training
least once/year. More workshops will be using the ETC Handbook template provided by WSDOT
added if the need exists.
Administer the regional Emergency Ride The ERH program provides "peace of mind insurance" to
Home (ERH) program employees to help them overcome the barrier of not having a
car accessible at work in the event of an emergency. The local
ordinances require CTR employer worksites to offer an ERH
program to its employees participating in the CTR program. The
current budget supports the CTR program providing an ERH
proqram.
Participate in CTR employer benefit and The CTR program is committed to supporting the worksite
transportation fairs efforts to increase employee participation in CTR by staffing
CTR information booths at employer sponsored events. ETC's
are encouraged to include the CTR program at the employer
sponsored events.
Administer the SW Washington regional Perform routine reviews assuring content, links, etc. are current.
TOM Website, GetThereSWWashington.org Recruit Traveler Spotlight participants featuring regional citizens
who utilize non-drive alone travel modes. Update users of
campaigns, etc.
Oversee the bi-annual employee survey The CTR office will coordinate with WSDOT to oversee the CTR
process employee survey process, making sure 100% of the CTR
affected worksites comply with the CTR survey requirement.
The next survey is scheduled for Spring, 2021.
Provide technical guidance and support to Provide the training and program materials necessary for CTR
worksite employers in developing, affected worksites to submit a CTR Annual Program Report.
implementing and/or modifying an This includes review of the report and recommendation to the
employer's CTR program. Oversee the worksites that may increase non-drive alone commutes by the
CTR worksite annual reporting process employees. Once reviewed, the CTR Program Report will be
submitted to the appropriate CTR Jurisdiction representative for
final approval.
Submit a four-year work plan to WSDOT Submitted with first Quarterly billing of new four-year contract on
which outlines the major tasks and activities or about October following the signing of the WSDOT
including, but not limited to, employer Transportation Demand Implementation Agreement.
training and networking activities, employer
program review, survey activities, and
advertising and promotional campaigns.
Serve as a liaison between WSDOT CTR Fulfill obligation in RCW 70.94.521.551
office, Clark County, City of Vancouver, City
of Camas , and City of Washougal
Coordinate with SW Washington Region Per WSDOT direction, the region's current CTR Plan is going to
Transportation Council (RTC) regarding be implemented for four more years.
update of CTR re1=1ional plans
Submit invoice to WSDOT on WSDOT Submitted within forty-five (45) days of the end of each six
approved invoice format along with month period. The final progress report filed will discuss lessons
progress reports, in the format provided in learned, challenges and barriers.
Attachment 1 of the State CTR Contract
that accurately assesses the progress
made by the county and affected
jurisdictions in implementing RCW
70.94.521.551.
All Parties to this Agreement (as appropriate)
A. Meet as needed with the Commute Trip Reduction Steering Group which is made up of Clark
County, the City of Vancouver, the City of Camas, City of Washougal and other city jurisdictional
representatives if applicable.
B. Maintain and administer a CTR ordinance and local CTR plans for affected employers in their
respective jurisdictions.
C. Provide WSDOT with a public hearing notice and copies of any proposed amendments to the
CTR ordinance, local CTR plans, and/or administrative guidelines within the first week of the
public review period and final copies of all actions within one (1) month of adoption.
D. Establish and maintain books, records, documents, and other evidence and accounting
procedures and practices sufficient to properly reflect all direct and indirect costs of whatever
nature claimed to have been incurred and anticipated to be incurred solely for the performance
of this Agreement. To facilitate the administration of the work described in this agreement,
separate accounts shall be established and maintained within the existing accounting system or
independently set up. Such accounts are referred to herein collectively as the "CTR Account".
All costs charged to the CTR Account, including any approved services contributed by the
jurisdictions or others, shall be supported by properly executed payrolls, time records, invoices,
contracts, vouchers, or products, proving in proper detail, the nature and propriety of the
charges.
E. Maintain an appeals process. This process must be consistent with RCW 70.94.534(6) and
procedures contained in the Commute Trip Reduction Task Force Guidelines whereby
employers in the local jurisdictions may obtain an exemption or modification of CTR
requirements, including the establishment of alternative SOV/VMT goals. The county, affected
jurisdictions, or their designee, will submit requests for exemptions or modifications including
requests for goal modifications, to the WSDOT for review and comment within five (5) days of
receiving such requests. The county, affected jurisdictions, or their designee, shall not approve
or deny any such request until receiving comment on the request as specified by the Clark
County/WSDOT CTR Agreement under WSDOT Task, Section 2 Exemption and Modifications.
Washington State Department of Transportation, SW Region
A. Washington State Department of Transportation is not a formal signatory to the interlocal
Agreement. It has, however, provided support for commute trip reduction activities over the past
fourteen years. It has assisted with training, surveying, developing marketing materials, and has
led the effort to make Clark County's CTR program a successful county-wide effort. The
Washington State Department of Transportation will be encouraged to continue its involvement
and provide its expertise for local commute trip reduction efforts.
Ill. Major Goals
GOAL PLAN
Increase carpool and vanpool rates by 2% • Encourage CTR affected worksites to host carpool
from 2007 baseline of 7 .85% carpool rate to matching event at the worksite
9.85% (or 516 or more new daily carpool • CTR staff will provide support, materials and subsidy
trips -actual numbers vary based on total rewards (from TRPP Performance fund) to encourage
number of employees surveying , if drive alone commuters to shift to carpool commute
carpooling decreased since baseline, etc.) • Encourage C-TRAN Vanpool program to attend CTR
by 2023. network meetings to promote and explain vanpool
formation for the region
• Utilize GetThereSWWashington to promote carpooling
throuoh monthly reward drawings
Increase bicycle commute rates by 2% from • Utilize GetThereSWWashington to promote cycling
2007 baseline of 1.23% bicycle rate to through monthly reward drawings
2.23 % (or 310 or more new daily bicycle • Implement Bike Commuting campaigns and other
trips -actual numbers vary based on total activities to support and encourage bicycling as a
number of employees surveying, if commute option
carpooling decreased since baseline , etc .
Note this is an exceptionally high goal given
national average is 0.6% commuters bike to
work .) by 2023 .
Coordinate regional transportation partners • Attend WSDOT TOM Technical Committee meetings as
(C-TRAN, SW-WSDOT, RTC, CTR needed
Jurisdictions) to provide input for the • Provide comments and suggestions representative of
statewide WSDOT CTR planning and the SW region as appropriate
advance practical solutions in SW
Washington
Increase vanpool participation • Increase coordination with C-TRAN's vanpool program
coordinator to increase awareness and van pool
formation oooo rtunities
Increase awareness of the advantage of • Promote community transportation options to CTR
using non-drive alone trip options by employer worksites
increasing network opportunities and • Reach out to non-traditional CTR target audiences , such
coordinated efforts with community as churches, multi-family housing communities, etc. to
organizations particularly leading up to and educate about transportation options
during the 15 Bridge Trunnion Project in the
Fall of 2020.
Integrate CTR program with the City of • Work with the Destination Downtown Coordinator to
Vancouver's Destination Downtown promote alternative transportation modes for the
program downtown businesses
• Consider impact on parking and ways to address parking
demand
Participate and support in local planning • Participate in technical advisory committee meetings,
efforts to increase awareness about TOM coordination meetings , etc. on
• Provide comments and suggestions representative of
the SW reo ion as ap propri ate
IV. Budget
There is a total of $408,022 for 2019-2023 with $204,011for the current 2019-2021 biennium and
$204,011' Projected funds (subject to the appropriation by the Washington State Legislature for the
2021-2023 biennium). The projected budget allocation is outlined below:
Project/Task
Program Administration/Implementation
Emergency Ride Home Program
Mailroom Charge
PC ER&R
Biennium Total
FUND ALLOCATION
2019-2023
Budget
$199,071
$ 750
$ 300
$ 3,890
$204,011
2021-2023
Budget
$199,071
$ 750
$ 300
$ 3,890
$204,011